SR-6-V (13)
GS:SES:JM:aa (1/15)
sr0122
Council Meeting: 01/22/91
Santa Monica, California
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JAN 2 2 1991
TO: Mayor and city council
FROM: city staff
SUBJECT: Recommendation to Award Contract for the Construction
of Facilities at the West End of the Santa Monica Pier
Introduction
This report requests that the city council award a contract for
the construction of facilities at the west end of the Municipal
Pier to wang Milestone Construction Inc., the lowest responsible
bidder, in the amount of $1,013,300. The report also requests
council to authorize related budget transfers.
This proj ect
marks the end of the reconstruction process and the beginning of
the Pier's revitalization.
Backqround
The replacement of facilities destroyed during the 1983 winter
storms at the west end of the Municipal pier is the final phase
of the Pier's reconstruction.
Since the time that the city
council conceptually approved the design alternative for the
reconstruction of the pier in May, 1985, the city has followed a
phased approach for its implementation.
The first phase, the
strengthening and upgrading of the existing Pier, was completed
in October, 1986. The second phase, reconstruction of portions
of the Pleasure pier, was completed in September, 1988. The
third phase, the reconstruction of the west end of the Municipal
Pier, was completed in April, 1990.
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M~ ~991
.
.
At its January 24, 1988 meeting, the city Council authorized
Richard Al tuna Archi tecture to provide archi tectural and
engineering services for the public and commercial facilities at
the west end of the Pier. The selection of Richard Altuna was
the result of a limited design competition in which several
firms, which had been involved with the Pier over the past ten
years, were invited to submit design concepts based on a
conceptual program of uses. Staff worked closely with the Pier
Restoration Corporation (PRC) to develop the program of uses and
together selected Richard Altuna's design as the one best able to
create a sense of place consistent with the Pier Design
Guidelines. The scale and placement of the buildings, as well as
the use of materials, was found to be evocative of the character
and charm of the former west end.
Historically, the Municipal pier has been the public recreational
area of the Pier with its emphasis on fishing and ocean viewing.
The program of uses was developed to re-establish and recapture
the successful elements of the pre-storm west end. In addition,
key aspects such as preserving open vistas, creating both public
and private congregating areas, and maintaining accessibility
around the entire perimeter were incorporated in the design.
The new facilities are intended to serve visitors to the end of
the pier and to encourage daytime and nighttime activity. The
facilities, which total 10,300 square feet, in two stories,
include a Harbor office, public restrooms, first aid room, bait
r
shop, restaurant, and a public observation deck and bleachers.
'" .
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Prior to the 1983 storms there were approximately 15,000 square
feet of commercial and public uses, including a cafe, rock shop,
sportfishing and bait shop, restrooms, Harbor office, photo
exhibit, and boat storage lockers. The upper and lower decks of
the pre-storm west end totaled 50,000 square feet as compared to
the newly rebuilt deck of 40,000 square feet.
The City will construct all the buildings including the shell of
the restaurant and the bait shop. At the time that the City was
pursuing the selection of architectural services, the PRC issued
a Request for Proposals for the restaurant operator. The PRC
selected Pacific Fare Inc. as the operator based on the quality
of their existing operations, such as the Omelette Parlor and the
Malibu Inn. Additionally, the proposed ambiance and menu met the
moderate priced, casual, family-oriented operation envisioned for
the west end of the Pier. The lease for the 318 seat restaurant
has been executed and Pacific Fare is prepared to construct the
tenant improvements once the restaurant shell is comp~eted. In
addition to the dining room, the restaurant will feature open air
deck seating on the lower level and 90 roof deck seats around an
enclosed second floor kitchen. The PRe is currently in
negotiations for the operation of the bait shop. A ticket office
for future sportfishing and charter boat operations will be built
and the bait shop is large enough to accommodate an expanded
operation. This flexibility has been included in the design to
provide for the expansion of water-related uses when the
breakwater is restored.
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Following the completion of design development drawings, it
became necessary for the City to terminate the contract with
Richard Altuna Architecture since the firm was unable to complete
the drawings in a timely manner. staff moved quickly to replace
Altuna with Laffin Liets & Associates, Architects. This firm has
expertise in the production of high quality construction
documents. The City has had excellent results from Laffin Liets
on several projects including the remodel of the main library and
the tenant improvements for the Ken Edwards Center.
The construction of the facility should be completed by the end
of June, 1991. This will allow Pacific Fare to make tenant
improvements in time for a grand opening this summmer. A major
portion of the west end of the Pier will be fenced off during
construction. However, the lower fishing decks will remain
accessible to the public.
A Notice Inviting Bids was published on November 21 and 23, 1990,
in the Outlook and in twelve (12) construction publications and
minority business associations. Plans and specifications were
issued to eleven (11) contractors. Bids were opened and read
publicly on December 20, 1990, by the city Clerk.
Three bids were received as follows:
Wang Milestone Construction, Inc. $1,013,300
California I.B.A., Inc. $1,150,000
r.E.C.S., Inc. $l,157,678
Engineer's Estimate: $ 900,000
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Wang Milestone Construction, Inc., the lowest responsible bidder,
has extensive experience in public works projects. The firm has
constructed four schools for the LA Unified School District, the
Garvey Ranch Historical Museum for the city of Monterey Park, the
Police and Fire Facility for the city of Sierre Madre, and
housing for the City of Industry. Reference checks have revealed
high quality work and a cooperative attitude. Wang Milestone
Construction is certified as a Disadvantaged Business Enterprise.
Budget/Financial Impact
Funds required are as follows:
Contract
Contingencies
Total
$1,013,300
$ 100,000
$1,113,300
Appropriation authority is available in Account Number
30-740-625-26489-8911-99101, Municipal pier Common Area
Improvements, in the amount of $1,047,588. Staff recommends that
Council authorize the transfer of $ 65,7l2 from Account
30-740-625-22588-8911-99250, pier Electrical, to Account
30-740-625-26489-8911-99101 for a total appropriation authority
of $1,113,300. The transfer will cover contingencies; the funds
are available from the balance of the infrastructure replacement
project that was completed as part of the Municipal pier
reconstruction last year.
Part of this work is eligible for Federal Emergency Management
AGency (FEMA) funds. FEMA will pay for seventy-five (75) percent
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of the cost of replacing the facilities to their pre-storm
condition, or approximately $340,000.
Recommendation
staff respectfully recommends that the City Council:
1. Award a contract for the construction of facilities at the
west end
of the Santa Monica pier to Wang Milestone
Construction, Inc., the lowest responsible bidder, in the amount
of $1,013,300.
2. Authorize the city Engineer to issue any change orders
necessary to complete additional work to the extent funds are
available in accordance with the Administrative Instruction on
Change Orders.
3. Authorize the transfer of $65,712 of appropriation authority
from Account 30-740-625-22588-8911-99250, pier Electrical, to
Account 30-740-625-26489-8911-99101, Municipal Pier Common Area
Improvements.
Prepared by: stan Scholl, Director of General Services
Judith Meister, pier Manager
Dave Britton, Acting city Engineer
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