SR-6-K (84)
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Contract No. 7160 (CCS)
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EPWM:CP:RS:nmm.CC1277.2 [S:\SP1277] Santa Monica, California
council Meeting: August 8, 1995 AUG 0 8 1995
TO: Mayor and city council
FROM: city staff
SUBJECT: Recommendation to Authorize the City Manager to Negotiate
and Execute a Professional Services Contract for Design
and System Implementation and Monitoring Services for the
Santa Monica Smart Corridor Extension Project
Introduction
This report recommends that the city Council authorize the City
Manager to negotiate and execute a professional services contract
in the amount of $949,000 with the firm of JHK & Associates for the
preparation of design and construction bid documents and system
implementation and monitoring services for the Santa Monica
corridor Extension Project. Santa Monica is the westernmost sector
of three cities and five agencies being funded by the lead agency,
the Los Angeles County Metropolitan Transportation Authority
(LACMTA) , to integrate Santa Monica Freeway and surface street
traffic management and controls to improve mobility in the freeway
corridor, hence producing a "Smart Corridor."
Backqround
The Metropolitan Transportation Authority (MTA) approved a one-time
grant of Proposition C Discretionary Funds to the City of Santa
Monica for the Santa Monica Smart Corridor Extension Project, in
the amount of $2,225,000. The total project cost, all of which was
previously appropriated by City Council, is $2,975,000. City match
monies in the amount of $750,000 are funded from Proposition C
Local Return revenues.
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This project, designed to improve traffic flow and reduce emissions
from vehicles, extends the existing Los Angeles Smart Corridor
Project approximately 3.3 miles, from the easterly city limits
(Centinela Avenue) to the McClure Tunnel, and includes pica
Boulevard, Olympic Boulevard and Route 10. The purpose of the
Santa Monica Smart Corridor Extension Project is to address the
problems of corridor mobility and on-road mobile source air
pollution. The Santa Monica Smart Corridor Extension will address
these problems by 1) monitoring and controlling traffic flows
especially during heavy congestion periods; 2) managing accident
and other non-recurring incidents; and 3) providing motorists
traffic information.
The Smart Corridor traffic management tools that are a part of this
project include:
. Directional signage diverting traffic off the freeway
onto major arterials or vice-versa during heavy
congestion or until accidents can he cleared.
. Closed circuit television surveillance of several
critical intersections near the freeway which permit
traffic engineers to monitor traffic flow and adjust
signal timing to best handle the conditions. Closed
circuit television will also be used to manage incidents
and alert appropriate response resources.
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. Traffic control and monitoring equipment will be
installed in the Parking and Traffic Division at City
Hall which permits sharing of regional traffic congestion
information on the freeway and on surface streets in
Santa Monica, Culver City, West Hollywood, Beverly Hills
and Los Angeles. This system will communicate with the
existing Smart Corridor Central Traffic Management Center
located at Caltrans' offices in Los Angeles. Information
on accidents and congestion in the Santa Monica portion
of the corridor will be available to Caltrans and other
participating agencies so that they may take appropriate
steps to mitigate those incidents. Likewise, Santa Monica
will be fed information from Smart Corridor Central on
incidents outside our City that will allow our
technicians to make the needed adjustments in our traffic
control network.
. A radio transmittor is part of the traffic and monitoring
equipment which will automatically broadcast traffic
related information, including current traffic conditions
within the corridor.
A key benefit of the project is the synchronization and upgrading
of traffic signals beyond what the City has done to date along two
principal east-west arterials, Pico and Olympic Boulevards.
Although the pico Boulevard signals have already been synchronized,
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this project will provide additional features such as closed
circuit monitors, directional signage or radio broadcasts.
Typically, signal synchronization projects have demonstrated the
following traffic management benefits:
. 20% delay reduction
. 35% reduction in unnecessary stops
. 13% reduction in overall travel time and fuel consumption
. 10% reduction in vehicle tailpipe emissions
. reduced neighborhood traffic intrusion.
other expected benefits of the Smart Corridor Elements include:
Compatibility and integration wlth the City's existing signal
synchronization projects to provide seamless signal coordination at
the Santa Monica - Los Angeles city limits; an enhanced ability to
manage freeway and surface street incidents occurring throughout
the corridor; sharing of roadway congestion information between
Santa Monica and the participating agencies; and an enhanced
ability to manage inter-regional commute traffic between downtown
Los Angeles and Malibu in the event of coastal closures. The Santa
Monica Smart Corridor Extension Project provides a vital
transportation improvement link between the current terminus of the
Los Angeles Smart Corridor and the proposed Caltrans project to
synchronize signals, including centralized control, on Pacific
Coast Highway, between the McClure Tunnel and the City of Malibu.
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Discussion
Subsequent to MTA approving grant funding for the Santa Monica
Smart Corridor Extension Project, an inter-agency technical
advisory committee was formed to oversee the project development
process. This committee included transportation engineers from
Caltrans and the cities of Los Angeles, Beverly Hills, West
Hollywood, Culver City and Santa Monica. A representative from the
Metropolitan Transportation Authority (MTA) and the California
Highway Patrol ( CHP) also participated. This oversight committee
ensured that signal synchronization and implementation of
activities was regionally coordinated.
steps undertaken in the City's project development process include
completion of 1) Feasibility study, 2) Operational Analysis, 3)
Deployment Analysis, and 4) Implementation Plan. The award of the
contract for design, implementation and monitoring services is the
next step.
The recommended design and implementation monitoring services
approach has been successfully used to build the Los Angeles Smart
Corridor Project. The approach expands the role of the design
engineer as it is traditionally defined for public works projects.
In the traditional design engineer approach, a design contract for
the preparation of construction bid documents, plans, and
specifications is negotiated with a design engineering firm. The
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engineering firm then prepares the bid documents. After City
approval of the bid documents, the engineering firm's involvement
terminates and the City advertises the work and receives bids from
contractors for the construction of the project. The work is
awarded to the lowest responsible bidder who will then complete the
construction work under the supervision of a City inspector. The
City is responsible for final acceptance of the completed project.
Because this project involves the design, procurement,
installation, integration, and testing of sophisticated digital
electronic traffic control systems, expansion of the design
engineer's role is highly recommended. The scope of design and
implementation monitoring services encompasses all of the tasks
associated with a traditional consulting engineering contract
(i. e., preparing construction bid documents), plus additional tasks
associated with providing a fully integrated traffic management
system. These additional responsibilities include: procurement of
electronic traffic control equipment, acceptance testing, training,
documentation, and an enhanced construction inspection support
role.
A Request for Qualifications (RFQ) for the design and system
implementation and monitoring services for the Santa Monica Smart
Corridor Extension Project was issued on February 1, 1995. Two
firms, Katz, Okitsu & Associates (DBE) and JHK & Associates,
submitted responses to the Request for Qualifications.
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A selection team to review the responses to the RFQ and interview
the two firms was formed consisting of the City Engineer, a Senior
Parking and Traffic Engineer, a civil Engineer, a Transportation
Engineer from both Caltrans and the Los Angeles Department of
Transportation and the westside Area Team Project Manager from the
MTA. Presentations by both firms were made to the committee and
the firms were ranked. criteria used in the ranking included
familiarity with MTA Proposition C Discretionary funding
procedures, understanding of the work to be done, experience with
similar kinds of work, quality of staff to be assigned to the
project, capability of developing innovative or advanced techniques
in transportation engineering, financial responsibility and
demonstrated DBE participation.
The selection team recommends award of this contract to JHK &
Associates of Pasadena, California in the amount of $949,000.
Their extensive experience in research, development and design of
the existing Los Angeles Smart Corridor Project and similar
design/implementation monitoring contracts with other agencies will
greatly benefit the City during design of the Santa Monica Smart
Corridor Extension. In addition, JHK & Associates' fee for this
work is in line with previous fees charged other public agencies
for work of similar scope, including Caltrans and the cities of Los
Angeles, San Jose, Pasadena and Anaheim.
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Budget/Financial Analysis
FUNDS REQUIRED
Design/Implementation Monitoring Contract . . $949,000
Funding for this project has been obtained through the Metropolitan
Transportation Authority's approval of a Proposition C grant
proposal.
Funds are available in the following CIP account number:
Contract
Account Number Amount
20-770-416-20093-8905-99149 $949,000
("Santa Monica Smart Corridor")
Recommendations
It is recommended that the City Council authorize the City Manager
to negotiate and execute a professional services contract with JHK
& Associates for Design and System Implementation Monitoring
Services for the Santa Monica Smart Corridor Extension Project in
an amount not to exceed $949,000.
Prepared by: Craig Perkins, Director of Environmental and Public
Works Management Department
Suzanne Frick, Director of planning and Policy
Development
Anthony Antich, P. E. , city Engineer
Ron Fuchiwaki/ Parking and Traffic Engineer
Jamal Rahimi, Sr. Traffic Engineer
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