SR-6-K (82)
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EPWM:CP:RS:sm/CC1537 (S: \SP1537) OCT 1 7 1995
Council Meeting: October 17, 1995 Santa Monlca, Callfornia
TO: Mayor and City Council
FROM: Clty Staff
SUBJECT Award of Contract for the Citywide Roof
Repalr/Replacement ProJect - Contract I
Introduction
This report recommends that the City Council award a contract for
the Cltywlde Roof Repair/Replacement ProJect - Contract I I to
Scholten Rooflng SerVlce- Company, the lowest responslble bldder,
ln the amount of $276,520. The ProJect 18 divided into two
separate contracts due to the two different types of construction
materials, methodology, and certificatlons required for the two
types of roof construction.
Backqround
Durlng the FY 1995-96 budget process, the City Counell approved
funding for the CitYWlde Roof Repalr/Replacement Project. In a
serles of meeting lD August 1995, representatlves from Public
Facilitles Maintenance (PFM) , Parks, Englneering, Electrical,
Carpentry, and Plumblng discussed whlch of the buildlngs had the
worst leaks and could possibly not get through the next rainy
season without serlOUS interior and/or structural damage. The
group of Clty representatlves determlned the priorltles of
buildlngs to repair. This project will lmplement necessary roof
repairs and/or lnstallatlon of new slngle ply polYVlnyl chlorlde
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OCT 1 7 1995
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(P.V.C ) roof systems to the following Clty facilltles:
1. Memorial Park Gym
2. Municipal Pool Building
3 . Animal Shelter
4. Woodlawn Cemetery
Portions of these roofs leak extensively primarlly due to
deterioration from age and the elements. Over the last flve years,
Public Faclllties Malntenance (PFM) crews have worked extensively
to locate the sources of the visible leaks reported ln each
bUlldlng Efforts to perform patch repairs have had llmited
success reducing the number and severity of leaks. Some of these
roofs have exceeded their useful life and are in need of complete
replacement, while others require extensive repair. The Clty hlred
IntroSpec Architectural Consultants, Inc to conduct an assessment
of roof damage and to prepare plans speclfications and an
englneering report of citYWlde roofs. In their study, the
consultants divided the damage into two categories of work - one
slngle ply P.V.C roofs to be included ln Contract I, and the
second, hot built up roof repairs to be included ln Contract II of
the ProJect.
A Notice Invltlng Bids was published on September 18 and 19, 1995
ln The Outlook, as well as ln four constructlon journals In
addltlon, bidding documents were sent to six woman/mlnority
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business enterprise associations (WMBE) Blddlng packages were
requested by 15 contractors. The City Clerk's offlce recelved
six (6) sealed bids, whlch were publlCly opened and read aloud on
October 10, 1995 by the Deputy Clty Clerk.
The bld results were as follows:
Bid Prlce Plus Alternate*
1. Scholten Roofing Service Company . '" $276,520
2. SCR Group, Inc. dba So. California Rooflng Co. 337,100
3. Best Roofing Co., Inc.. . . . . 361,670
4. Coast Roofing Co. .. 365,375
5. Letner Rooflng Co. . ..... 384,600
6. Stone Rooflng Co., Inc. . . . . . . . . 495,430
City Engineer's Estimate . . $394,250
*Alternate I was requested to remove and replace the eXlstlng roof
at Woodland Cemetery Every blddlng firm supplied a cost for
Alternate I and these are included In the blds listed above.
The low bidder, Scholten Rooflng Servlce Company, supplled the Clty
wlth elght references and all references reported that the
contractor's work was satisfactory. The State Contractors' License
Board verified that the Contractor's license is current, active and
In good standing.
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Budqet/Financial Analysis
FUNDS REQUIRED
Contract . . $276,520
Contingencles (20%)* . $ 55,304
TOTAL 5331.824
*A 20% contingency 1S be1ng requested 1n lleu of the typ1cal 15%
because the actual subsurface conditlon of several decks included
in the bld package 1S not known. There could be greater damage
to the wooden frame than what was v1sible at select 1nspections.
Funds are avallable in ClP account numbers:*
Contract ProJect Total
Amount Continqency
Account Number:
Park Facllities Improvements $ 96,912 19,382 116,294
01-740-511-20096-8900-99262
C1ty Facllity Roof Repa1r 179,608 35,922 215/530
01-710-401-20096-8900-99168
TOTAL S276.520 S 55.304 $331.824
Recommendat1on
It 18 recommended that the C1ty Council:
1 Award a contract for the CltYW1de Roof Repair/Replacement
Pro] ect - Contract I to Scholten Roofing Service Company, the
lowest responsible bidder, in the amount of $276,520, and
2 . Authorize the City Engineer to issue any necessary change
orders to complete add1tional work 1n conformance with the
Admin1strative Instructlon on change orders.
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