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FD:JNH:sta.2/mac dlS'..;: Santa HOr1lCa, Call.forrna
CO'J.ncJ..l Heet1ng: Oct.ober 17, 1995
OCT 1 7 1995
TO: Mayor and Clty Councll
FFOH' C1ty Staff
SUBJECT ReC07'rr8:;.c.at::or: to Author1ze the Clty Manager to
t'egotJ..ate a!1.d Execute ar: agreement ""nth l1orpl:oS1s and
Wolf/Lang/Chrlstopher Archltects, Inc. for Preparatlon
of Scherratlc Deslgn Documer..ts and Prelim1nary
Construct:..o:: Cost Estlnates for the Demolitlon and
Peplacenent of F1T2 Statlo~ #2.
::;:E?,S' CDUC l' I OF
ThlS repcrt reco:r.:nends that the Clty CO'..mcll author1ze the Clty
Hanager ~o negotlate and execute an ag::::-eement :lOt. to exceed
$78,000 ',""l th Horphos i s and Wolf/La~g/Ch~lstcpher Arcnltects, Inc.
for prepe..Tat1O:l of sche:natlc deslgn docu:ren'C.s and prellm1nary
co::so:ruct:lon cost estlIT.ates for the denol1tion ane. replacement or
F::..re Stat:..on 42 .
BACKG?'OUND
Flre Station #=2 15 located at 222 Holl:..ster ]I.venue and was
offlc..ally dedlcated on February 11, 1954. Cnllke normal bus:l.ness
off1ces, F1Te Stat10ns operate 24 hours a day, I days a ""'leek, 52
1.-leeks a year. ]:.s a result F1re Statlon #2 faCll1tles and the
bUlldlng have worn at an accelerated rate.
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OCT 1 7 1995
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Flre Station :11:2 needs slgnl.tlCa:1t repalr and coes ;"lot comply 1;ollth
current selsm:..c standards for Govermnental Essentlal Structures or
Amer1cans ',";1 th DisabllJ..t1.es Act (F.D":;') requlrements. _'\dd1t1.0nally,
the fac1l1ty does not prov1de for gender eq:ulty, a customer
receptlon ar..:'l. buslness area nor adequate parklng for sh~ft
persoLnel and apparatus be1ng repalred.
DISCUSSION
Durlr~g ~y :994/95, staff, 'Flth the aSS:l.stance of an eng1neerlng
cOEsultant, evalua-;:ed the def1Cle:1CleS of F:.re Station =l!=2 and
co:rpared the OptlOr..S 0= renovatlon or reconstructlon. Based 0'"
thlS rev~e~i; I staff deterrf'l:1ed tr-~a t the costs to retroflt the
eXlst.:.ng D'J.11d1ng structurally toget::er \~ll t~ tr_e cost of neetlng
A:;'~J. requ:.rene::ts are r~early equal to or grea::er than the costs to
:O,111d a ne", bu::..ldlng. S'::a::f. therefore, conc::'uded tnat a neVI I1.xe
statlon '.>lh1Ch :reets al~ requl ~eILlent s of the code lncluS1.ve of ADA
req1.11rements should be constr~cted
SELECTION PROCESS
On .z;"ugus t 7, 1995 a Pec;pest for Quallf1cat1ons (RFQ) ,'las lssued to
146 archltectural flrns to prepare sche:ratic aeslgn documents and
p:ce11M.~nary COGst!:'uctlon cost estl:",ates :Eor a f:!..re stat10n. 'The
RFQ '.flaS also advert:.sed ::.n an archlteccural publlcatlon.
Responses T...rere sub:ntted by t'.'le:1ty Ilve (25) flrms.
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The RFQ responses ~,vere evah:ated Dy a re'lle"v.' COY'L-rattee WhlCh
lncluded the Flre Ch:.ef, the Clty Eng~::lee;:-, two Clty Architects,
the ASslstant to the Director for Planrung and Com..rnunl ty
Development, the Cultural Arts Ad:nnlstYato~ , a Flre D~vlsion
Chlef and a Flre Captaln.
7he rev.!. e:tI cor:un t tee selected fouy {4 } f:.:::-rrs to be l.ssued a
Request ::0:::- proposal (F.FP) . The RFP '....las lssl.:.ed on August 31,
:995, a:r:d respor:ses v'ere S1..lbm:.tted on Septerber 18, 1995 by the
four (4 ) flrrs.
~he reVleT,l.l COTIL'1U ttee u::.a::u1.OUS .ly ~ecorunended the selectio:1 of
l<!o rpho s 1 s and WclffLangiChr:.stopher J>..rcr:l teet s , Inc. Thelr
pro?osal best cO:1forrrs to -::.he requlyeme:::::s of thlS proJect. ~'lork
0:1. p::::-eVlOUS p::::'o]ects has demonstrated thelr a;:nll ty a:ld expertlse
to proinde a scher>:atlc deslgn Ii/hleh CO[[1;:)J.~es effectlve fJ.re
sta':.::..on functlon wlth corplementlng archltectural presentation and
accurate 9rellffilnary co~structlon cost estlII'ates.
Su:ular pr-O] ects recer~tly co~ple;:ed lnclude Santa Ana Fire Statlon
~1, Arcadla Flre Statlon i<2, Brea Flre Stat.:on #3 and Glendale
Fire StatloD #25. ti:orphosls and Wolf!Lang/Ch~~sto9her Architects,
Inc. supplied the Clty ~ili th a:: exte::'Slve llst of references. All
references reported that the cons:J.ltant's work was more than
satlsfactory.
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The scope of work for th:s project ~ncludes the follo"Hng:
. ProcurIng necessary sIte InformatIon ano. techn~cal studles
. Collaborat~ng w~tt sub-consulta::1ts and an artIst as needed to
complete the sche~atIc deslgn work
. PreparIng three ( 3 ) alternat:e schenatlC deSIgns for the
bUIldIng T,>!hich corrply Vll th all c'J.rrent appl~cable codes and
Ocean Park des~gn gUIdelInes
. Prepa::::-Ing deta~leci D::::-ellml::arv cost est1mates for the
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demolItIon and const::::-uct~O::1 0: a new F~re Stat::..on meetIng the
cu:::-rent and future needs of t~e C~ty and con~u::1~ty.
BU~GE~!FINANCIAL ~RALYSIS
Budget authorlty of $100,000 for thIS project :"5 avallable 1n
cap~tal Improverrent account. :/f 01-730-312-20096-8900-99485, "DeSIgn
Study to Replace FIre StatIon #2".
P.ECO~lIv1END~. T ION
It ~s recomrr,ended that the Clty COunc~l'
1. Authorize the CIty Hanager to negotlate and execute a
profess1onal serV1ces contract not to exceed $78,000 w1th
Horphos~s a:c.d Wolf/La~g!Chrlstopher ArchItects, Inc. for the
preparatIon of sche:ratIc deSIgn docu:rents and a prellm.lnary
constructlon cost estlIra'ce for the demoll::lon a:ld replacement
of Flre StatIon #2; ar:.d
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2 _ A'.ltI"lOrlZe the Clty E~glneer to lssue any necessary change
orders to corrplete addltJ.onal ......lOrk l.n conformance wlth the
....QT,ln:. s tra t 1 ve Instructions o~ c~ange orders.
Prepared. by: Rlchard Brldges, Flre Ch:..ef
Anthony A!1.tlch, C::Lty Englneer
Paul Casey, ?lannlng a~d Corrr~nlty ~evelopITent
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