SR-6-G (116)
6G
EP~'M : EPD: CP: SM: ETa Santa Monlca, Californla
Councll Meeting: July 11, 1995 JUl 1 1 1995
TO; Mayor and Clty Councll
FROM: City Staff
SUBJECT: Recommendatlon to Authorlze the Clty Manager to
Negotlate and Execute an Agreement wlth ETo Llmited
for SerVlces Related to Phase 2 of a Central Irrlgatlon
Controller Project
INTRODUCTION
ThlS report recommends that the Clty Council authorize the City
Manager to negotlate and execute an agreement wlth ETo Llmlted,
lrrlgatlon consultant, for serVlces related to Phase 2 of the
Central Irrlgatlon Controller Project. Thls proJect lS deslgned
to reduce exterlor water use and lmprove lrrlgatlon management by
the Clty, Santa Monlca/Mallbu Unlfled School Dlstrict, and Santa
Monlca College.
DISCUSSION
On October 25, 1994, Counell approved the Clty'S partlclpatlon In
a four-phased, $497,196 Central Irrlgatlon Controller project to
be funded by the U.S. Bureau of Reclamatlon (Bureau) - 40 percent;
the Metropolltan Water Distrlct of Southern Callforn1a (WIID ) - 50
percent; and the Clty of Santa Monlca - 10 percent. Slnce then.
the Clty has executed an agreement with the W~TI and Bureau for
Phases 1 and 2 of the proJect totallng $60,500. The costs for
Phases 1 and 2 are to be shared as follows; Bureau $24,200, Mi~TI
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JUl 1 1 1995
$30,250, and the Clty $6,050. The Bureau and KwD's share,
$54,450, w~ll be dlstrlbuted to the C~ty In the form of a credlt
on the C~ty's next water blll.
ETo LlIDlted, a consultant to the Clty on large turf water
management sltes for over three years, was the contractor for
Phase 1 of the proJect and ass~sted In the deslgn of the proJect.
Services provlded to date include deflnlng the organlzational and
contractual responslbll~tles of the Clty and lts partners,
estlIDatlng potentlal water savlngs, and preparlng prellminary cost
estlmates for Phases 2, 3, and 4 of the proJect. In Phase 2 of
the proJect, ETa Llmlted wlll concentrate on the lnspectlon and
testlng of eXlstlng lrrlgatlon equlpment to allow calculatlon of
accurate irrlgation schedules. The partlclpatlng agencles have
many sltes wlth older, lnefflclent lrrlgatlon systems. The site-
by-slte analysls whlch wlll precede purchase and lnstallatlon of a
central controller wlll aSslst the partners In ldentlfYlng sltes
most In need of lmprovement.
ETo Llmlted has worked on numerous Parks Dlvlsion and SMMUSD sites
from 1989 through the present and lS famlllar wlth eXlstlng
dlstrlbutlon systems and the~r hlstor~cal water use. The
background and informatlonal database bUllt by ETo Limlted over
the years would be dlfflcult to replace and would slgnlflcantly
set back the progress of thls proJect.
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BUDGET/FISCAL IMPACT
Costs for Phase 2 of the proJect total $36,175 and would be funded
from account number 25-760-662-20095-8900-99795.
RECOMMENDATIONS
It 1S recommended that Clty Council a~thorlze the Clty Manager to
negotlate and execute an agreement with ETo Limlted for $36,175
for completlon of Phase 2 of the Central Irrlgatlon Controller
ProJect.
Prepared by: Cra1g PerklTIs, Envlronmental and Publlc Works
Management D~rector
Susan Munves, Conservatlon Coordlnator
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