SR-6-C (143)
JUl t 11995
EPWM:CP:SA:nm.CC1465.3 {S:\SP1465} Santa Monica, California
Council Meeting: July 11, 1995
TO: Mayor and City Council 6C
FROM: City staff
SUBJECT: Award of Contract to Remodel the Water and Wastewater
Facility at the City Yards and Construct Accessibility
Improvements at Woodlawn Cemetery
Introduction
This report recommends that the City Council award a contract to
remodel the water and wastewater facility at the city Yards and
construct accessibility improvements at Woodlawn Cemetery to BEGL
Construction Company, Inc. , the lowest responsible bidder, in the
amount of $377,000.
Background
During the FY 1992-93 budget process, city Council approved funding
for remodeling the water and wastewater facility at the City Yards,
2500 Michigan Avenue and constructing accessibility improvements at
Woodlawn Cemetery.
The city Yards water and wastewater facilities have essentially
remained unchanged since 1976 when they housed only the Water
Division field operations. By 1992, increased maintenance demands
on the City's aging water infrastructure as well as expanded
stormwater management duties resulted in greater staffing
requirements. Due to growth, the office sacrificed training and
lunch room space to accommodate operational requirements.
Consequently, the wastewater crews were forced to "temporarily"
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JUl 1 1 1995
relocate to a trailer within the Water Division area at City Yards,
where they currently operate. In addition to space limitations,
other longstanding facility deficiencies exist, including
undersized restroom and locker facilities, and limited access to
the facility.
For the past two years, preparation for the facility remodel has
been underway. To convert the existing warehouse into an area to
be used for office space, the Water Division has consolidated its
city Yards pipe and hardware inventory into the city's warehouse
facility and secured on-site storage.
The project scope will expand the locker rooms and restrooms;
improve disabled access; add needed office space; expand the staff
assembly area to include a kitchenette; add a document storage/
office equipment area; and relocate the water meter shop. Upon
completion of the remodel, all water and wastewater field
operations staff will operate from a single facility, and the lease
for the current wastewater operations trailer will be terminated.
In addition to the facility improvement, this project will
contribute to Santa Monica's sustainable City program by
incorporating recycled materials, energy efficient design features
and storm water run off design features into the project.
The mausoleum at Woodlawn Cemetery is currently not accessible to
persons with disabilities. In the past, disabled members of the
public have had difficulty entering the mausoleum because there was
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no access ramp. This project involves constructing an access ramp
at the mausoleum entrance and remodeling the restrooms to conform
with the American's with Disabilities Act requirements.
Discussion
A Notice Inviting Bids was published on April 13 and 14, 1995 in
The Outlook, as well as in four construction journals. Bidding
documents were sent to six woman/minority business enterprise
associations. Bidding packages were requested by thirteen (13)
contractors. The City Clerk's office received four (4) sealed
bids, which were publicly opened and read aloud on May 15, 1995 by
the Deputy City Clerk.
The bid results were as follows:
BEGL Construction $ 377,000.00
Ocean Park Construction $ 429,500.00
Fredrick Towers, General Contractor1s $ 492,000.00
Spilat Construction $ 538,000.00
City Engineer1s Estimate $ 400,000 - 450,000
The lowest responsible bidder, BEGL Construction, supplied the city
with five references and all references reported that the
contractor's work was satisfactory. The state Contractor's License
Board verified that the contractor1s license is current, active and
in good standing.
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BUdqet/Financial Analysis
FUNDS REQUIRED
Contract . . . . . . . . $ 377,000
Contingencies . . . . . . $ 58,000
TOTAL $ 435,000
Funds are available in the following CIP account numbers:
Contract Total
Account )lumher Value cont.ingencies Cost
Water and Wastewater Remodel:
25-760-671-20093-8900-99358 $340,000 $56,000 $396,000
31-760-661-20093-8900-99358 $ 29,000 - $ 29,000
Cemetery Accessibility Improvements:
37-710-641-20095-8900-99536 $ 8,000 $ 2,000 $ 10,000
$435,000
Recommendation
It is recommended that the City council:
1. Award a contract to remodel the water and wastewater office at
the city Yards and construct acccessibility improvements at
Woodlawn Cemetery to BEGL Construction Company, Inc, the lowest
responsible bidder, in the amount of $377,000; and
2. Authorize the City Engineer to issue any necessary change
orders to complete additional work in conformance with the
Administrative Instructions on change orders.
Prepared by: craig Perkins, Director of Environmental and Public
Works Mgmt.
Anthony Antich, City Engineer
John Mundy, utilities Manager
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