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PUReH PW~sd:br/f:\finance\purch\strfrpts\srbd2534
Councll Meeting: June 27, 1995 Santa Monlca, Californla
JUN 2 7 1995
TO: Mayor and Clty Council
FROM City Staff
SUBJECT: Recommendation to Award Bld to Furnish and Deliver
Rebuilt Maln and Side Broom Segments for Mobile Sweeper,
Bld #2534
Introductlon
ThlS report concerns award of bid to furnlsh and dellver rebuilt
maln and side broom segments for moblle sweepers for the Fleet
Maintenance Dlvlslon, Environmental and Public Works Management
Departmerit, at specified unit-prlces, plus appllcable sales tax,
with two one-year renewal optlons.
Backqround
In response to publlshed Notices Invltlng Bids (publlshed May 25,
26, 1995} to furnlsh and deliver rebuilt main and slde broom
segments
for
moblle
sweepers
ln
accordance
wlth
City
speclflcatlons, bids were recelved and publicly opened and read on
June 12, 1995. Proposal forms were mailed to two vendors and
notlces were advertised ln accordance with Clty Charter and
Munlclpal Code provisions. One proposal was recelved as follows:
VENDOR
MAIN BROOM
SIDE BROOM
WITH CORE
San Dlego Rotary Broom Inc.
180 00
58.00
.iT
11
JUN 2 7 1995
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C~ty specificat~ons requested bldders prov~de rebuilt maln and s~de
broom segments for mobile sweepers. This is a specialized service.
Rebuilt parts are preferred because ~t eliminates the need to
purchase new broom segments which cost $550.00 each. These parts
will be used to replace worn main and s~de broom segments for Clty
street sweepers.
Prior to 1990, there were two vendors which prov~ded this serv~ce
One of the two f~rms went out of business.
In 1995, a new vendor requested to be placed on the City's bld list
for this type of service. Addltionally, prior to the bid opening,
they contacted staff to conflrm the City's intent to purchase
rebuilt versus new broom segments. Subsequently, they could not
meet City speclfications, and d~d not b~d this requlrement.
Speclflcally, the nno b~dl1 vendor (LACAL Equipment Company, Inc.)
cannot provlde cable-wrapped rear main broom and ref~lled gutter
broom segments as required in City specificat~ons. Cable wrapping
holds the main broom bristles in place.
Staff has evaluated the low bid and flnds that lt meets City
specificatlons.
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Budqet/Financ1al Impact
Fiscal Year 1995-96 appropriation authority for this purchase is
in the Fleet Maintenance D1v1s1on, Env1ronmental and Publ1c Works
Management Department, account number 01-500-461-00000-2292-00000.
Recommendation
It is recommended that the award of Bid #2534 be made to San Diego
Rotary Broom Inc. at specif1ed unit pr1ces, plus applicable tax,
w1th two one-year renewal options, as the lowest and respons1ble
bldder.
Prepared By:
Pam Wortham, Purchaslng Agent
Theodore Baxter, Buyer
6/21/95
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