SR-6-D (125)
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GS:CP:LR:gs/PHASE6SH WP52 (G/PAT)
council Meeting: May 24, 1994 Santa Monica, California
MAY 2 ,. 199't
TO: Mayor and City council
FROM: city Staff
SUBJECT: Recommendation to Set a Public Hearing for July 26, 1994
for the Confirmation of Assessment of Costs for the
Installation of Streetlights and the Replacement of
Deteriorated Streetlights on Various City streets
Introduction
This report requests that the City Council set a pub11c hear1ng for
July 26, 1994 for the confirmation of assessment of costs for the
installation of streetlights on
6TH STREET - from Santa Monica Blvd. to Arizona Avenue;
24TH STREET - from Wilshire Blvd. to Arizona Avenue;
ARIZONA AVENUE - from Franklin Street to centinela Avenue;
CALIFORNIA AVENUE - from 25th st. to 26th st.;
30TH STREET - from Pearl street to Ocean Park Boulevard;
YALE STREET - from Wilshire Boulevard to Washington Avenue;
and the replacement of deteriorated streetlights on
SAN VICENTE BOULEVARD from 4th Street to 7th street.
Backqround
In accordance with Clty policy, occupants desiring streetlights
lnstalled in their area must circulate a petition and information
sheet prepared by City staff to each potentially affected property
owner or occupant. The lnformatlon sheet briefly explalns the
process and how each property owner wlll be assessed and the
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regulations pertaining to the pass through of costs to tenants.
Meetings are held with property owners and occupants of the
petitioned streets. Successful streetlight petitions conta1n the
signatures of a minimum of sixty percent (60%) of each area's
occupants. Petitions are then presented to the city Council and a
public hearing to address protests is held.
Property owners are assessed for streetlighting based on the size
of their property. Residential property owners are assessed 50% of
their property's front footage and for corner lots, 20% of the1r
side footage costs, with the City paying the remaining 50% and 80%,
respectively. Commercial property owners are assessed 100% of
their front footage and 40% of the side footage costs, with the
city paying the remaining 60%.
The City's portion of the assessment costs is financed out of the
annual Streetlight Capital Improvement ProJect Account. Low to
moderate income households can apply for assistance through a CDBG
grant program.
Discussion
Property owners and occupants of the aforementioned streets
obtalned the required percentage of area signatures, which resulted
ln valld petltions. The property owners on Yale Street requested
a more expenslve decorative streetlight for their area and wlll pay
the difference in cost between the standard street11ghts and the
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decorative streetlights. Hence, their share of the assessments
will be higher than that of the other areas which requested the
standard streetlights.
In addition, staff independently determined that the streetlight1ng
system on San Vicente Boulevard from 4th Street to 7th Street was
in need of replacement. This determination was based on the
numerous repairs required over the past few years and the number of
repairs anticipated in the near future to maintain the 72-year old,
badly deteriorated system on San Vicente Boulevard. A meeting was
held with property owners and occupants of San Vicente Boulevard to
discuss their 1nclusion in the streetlighting assessment district.
Residential property owners on San vicente Boulevard are assessed
50% of the costs with the City assuming the remaining 50% of the
res1dent1al assessments. The one commercial property owner on San
vicente Boulevard is assessed 100% of the costs.
After holding the public hearings to form the assessment district,
the C1.ty Council ordered the work to begin. The proJect was
competitively bid by private contractors, a contract was awarded by
the city Counel.l to Paul Gardner Corporation, the lowest
responsible b1.dder and bonds were authorized to be sold. Owners
have the opt1.on of either paying for the improvements over ten (10)
years at an 8.8% interest rate/ or paying their assessment in full
within 30 days after being invoiced. The work has been completed
and the streetlights are fully operational. Engineering D1vision
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staff will provide the Rent Control Department staff with
assessment amounts for each property, who will work with landlords
regarding the pass-through of costs to tenants.
staff is requesting that a public hearing be set for July 26, 1994,
pursuant to section 5882 of the California streets and Highways
Code. Notices will be posted, and property owners and occupants
will be notified by mail 45 days in advance of the pUblic hearing of
their assessment amount, and the time and place of the public
hearing for the confirmation of assessment of costs. The assessment
diagram and list of property owners will be available at the time of
the publlC hearing.
BUdget/Financial Impact
The assessment cost for commercial and residential property owners
for the installation of standard streetlighting is $22.00 and $11.00
per front footage respectlvely. Commercial and residentlal property
owners on Yale Street will be assessed $22.55 and $11.55 per front
footage respectlvely. Commercial and residential property owners on
San Vlcente Boulevard will be assessed $30.40 and $15.20 per front
footage respectively. These assessed costs are lower than the
original estlmates provided to property owners and occupants.
The total project cost is $264,585. This includes $208,294 for
construction costs and $56,291 for incidental costs. Incidental
costs are the expenses incurred by the city for project management,
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inspection, administration of the assessment district,
advertisement, mailings and notification of property owners,
recordation costs, and invoicing, up to ten (10) years, of property
owners who choose to pay their assessment on the installment plan.
The property owner IS share of assessment is based on the total
project cost and includes incidental costs.
The Contractor will reimburse the city $26,508 for the property
owners · contribution to the incidental costs. The balance of
$29,783 in incidental costs is the city's responsibility and will
not be reimbursed by the Contractor.
The cost breakdown is as follows:
Property Owners Share (including incidental costs) $ 129,471
city's Share (including incidental costs) $ 135.114
Total Project Cost (including incidental costs) $ 264,585
The City paid the Contractor $103,744.26 at completion of
construction from ClP accounts:
01-770-453-20092-8900-99154 $39,200.00
01-770-453-22387-8917-99154 $19,145.00
01-770-453-25491-8917-99155 $31,229.26
01-770-453-25490-8900-99155 $14,170.00
The remalning costs for the constructlon will be paid through
property owner assessments. Paid cash assessments VillI be held in
trust account #80-000-000-00000-9750-04289 pending payment to the
contractor's assignee. Bonds are then issued for any unpa~d
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assessments. Bond proceeds are paid to the contractor's assignee
and the property owner(s) remits to the bond holder over time.
Recommendation
It is recommended that the city council adopt the attached
resolution setting a public hearing for July 26, 1994, for the
confirmation of assessment of costs for the installation of
streetlights and the replacement of deteriorated streetlights on
various streets throughout the Clty.
Prepared by: craig Perkins, Dlrector of General Services
Anthony Antich, City Engineer
Attachments: Resolution of Intention
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RESOLUTION NO.
(CITY COUNCIL SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
MONICA SETTING A PUBLIC HEARING ON JUL Y 2 6 , 1994, FOR
ANY PROTESTS OR OBJECTIONS TO THE CONFIRMATION OF
ASSESSMENT OF COSTS FOR STREETLIGHT INSTALLATION AND
REPLACEMENT OF DETERIORATED STREETLIGHTS ON VARIOUS CITY
STREETS
WHEREAS, the city of Santa Monica is a charter City of the
State of Ca11fornia,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The Superintendent of Streets w~ll file a report of
work pursuant to Section 5882 of the Streets and Highways Code of
the State of California, relating the installation of high pressure
sodium streetlight systems completed on:
6TH STREET - from Santa Monica Blvd. to Arizona Avenue;
24TH STREET - from Wilsh1re Blvd. to Arizona Avenue;
ARIZONA AVENUE - from Franklin Street to Centinela Avenue;
CALIFORNIA AVENUE - from 25th St. to 26th St.;
30TH STREET - from Pearl Street to Ocean Park Boulevard;
YALE STREET - from Wilsh1re Boulevard to Washington Avenue;
and the replacement of deteriorated streetlights on:
SAN VICENTE BLVD. - from 4th Street to 7th Street, all with the
City of Santa Monica.
SECTION 2. Pursuant to Section 5870, et seq. of said Code, the
City Council does hereby order and declare that on the 26th day of
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July, 1994, at 6:30 p.m. in the City Council Chambers of the City
Hall, 1685 Main Street, Santa Monica, California 90401, wl11 hear
and pass upon the report by the Superintendent of Streets, of the
cost of improvements together with any objections or protests, if
any, wh~ch may be ra~sed by any property owner liable to be
assessed for the cost of such improvement and any other interested
persons.
SECTION 3. All protests or objections must be in writing and
filed wlth the City Clerk on or before the time set for hearing of
protests and objections.
SECTION 4. The City Clerk hereby is dlrected to mail notices,
1n the manner and form prescribed by law, of the cost of
improvement and of the adoption of thlS Resolution to all persons
ownlng commercial, industrial, or resldential real property in the
hereinbefore descr~bed assessment district, whose names and
addresses appear on the last equalized assessment roll for the City
taxes or as known to the City Clerk.
SECTION 5. The C1ty Clerk hereby is dlrected to publish this
Resolution, ~n accordance w~th Government Code Section 6066, in The
Outlook, once a week for two weeks, with at least five days
intervenlng between the first date and second date of publicatlon.
The flrst publication is to be made not less than forty-five (45)
days prior to the date of the above public hearing.
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SECTION 6. The C~ty Clerk shall certify to the adoption of this
resolut~ont and thereafter the same shall be in full force and
effect.
APPROVED AS TO FORM:
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MARSHA JONES OUTRIE
City Attorney
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RESOLUTION NO. 8754 (CCS)
(CITY COUNCIL SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
MONICA SETTING A PUBLIC HEARING ON JUL Y 26, 1994, FOR
ANY PROTESTS OR OBJECTIONS TO THE CONFIRMATION OF
ASSESSMENT OF COSTS FOR STREETLIGHT INSTALLATION AND
REPLACEMENT OF DETERIORATED STREETLIGHTS ON VARIOUS CITY
STREETS
WHEREAS, the C~ty of Santa Mon1ca lS a charter City of the
State of Cal~fornia,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The Super~ntendent of Streets will file a report of
work pursuant to Sect10n 5882 of the Streets and H1ghways Code of
the S~ate of Callfornla, relatlng the lnstallatlon of hlgh pressure
sodlum streetllght systems completed on:
6TH STREET - from Santa Mon1ca Blvd. to Ar~zona Avenue;
24TH STREET - from W1lsh1re Blvd. to Arlzona Avenue;
ARIZONA AVENUE - from Frankl1n Street to Centlnela Avenue;
CA~IFORNIA AVENUE - from 25th St. to 26th St.;
30TH STREET - from Pearl Street to Ocean Park Boulevard;
YALE STREET - from W1lshlre Boulevard to Wash~ngton Avenue;
and the replacement of deterlorated streetllghts on:
SAN VICENTE BLVD. - from 4th Street to 7th Street, all w1th the
C~ty of Santa Monica.
SECTION 2. Pursuant to Sectlon 5870, et seq. of sald Code, the
Clty Councll does hereby order and declare that on the 26th day of
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Adopted and approved this 24th day of May, 1994
Cl. ~~
fiayor
I hereby cemfy that the foregomg ResolutIon No 8754 (CCS) was duly adopted at a
meeting of the City Council held on the 24th day of May, 1994 by the followmg vote
Ayes CouncIlmembers: Abdo, Genser, Greenberg. Olsen, Rosenstem, Vazquez
Noes Councilmembers: None
Abstam CouncIlmembers. None
Absent CouncIlmembers Holbrook
ATTEST
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