SR-6-F (121)
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PURCH PW:TB:brjsrbd2489 Santa Monlca, catwtJnq)J9f
Council Meetlng: May 10, 1994
TO Mayor and Clty Councll
FROM: City Staff
SUBJECT: Recommendatlon to Award bld to Furnlsh and Dellver Hot Meals
and Cold Box Lunches, Bld #2489
Introduction
This report concerns award of bid to furnlsh and deliver hot meals and
cold box lunches for the Senlor Nutrition Division, Community and
Cultural SerVlces Department, at a rate of $2.35 per meal wlth three
one-year options.
Background
In response to publlshed Notices Invltlng Bids (published March 29, 30,
1994) to furnish and dellver hot meals and cold box lunches ln
accordance wlth City speclflcatlonsr blds were recelved and publicly
opened and read on April 11, 1994. Proposal forms were malled to five
vendors and notlces were advertlsed ln accordance with Clty Charter and
Munlclpal code provislons. Two proposals were received as fo:i.lows:
VENDOR PRICE PER MEAL
Event Planners West $2.06
Morrlson's Hospltallty Group $2.35
MAY f 0 1994
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It 1S estimated that 41,415 hot meals and 3/224 box lunches will be
provided. To ensure the quality of these meals and box lunchesl staff
conducted a comprehensive evaluation whlch included site and field
visits to each caterlng company
During the vlsitatlon to the low bidder (Event planners West) 1 the
Cl ty' s project dieticlan observed safety and sanltat~on lssues
concernlng food preparat10n which do not meet City spec1ficatlons
They are as follows:
1) Preparlng food two to three days in advance.
2) Caterer lS approximately fifty (50) miles away WhlCh could create
a problem wlth the two ( 2) - hour servlng tlme from start ( food
preparatlon) to serVlce (food served) wh~ch the Clty requires. In
addltlon, the menu proposed by Event Planners West offers less
varlety than that of Morrlson's Hospltallty Group. For example'
Comparison Items EPW MHG
a) 3 hot menu ltems 14 30
b) Soup/] uice 20 30
c) Salad 3 times a week 5 tlmes a week
Staff has evaluated the bid submltted by Morrison's Hospltality Group
and flnds that It meets Clty speciflcatlons and complles wlth the Los
Angeles County Nutrition POllCY requlrements and all applicable State
and Federal regulatlons.
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Budqet/Financlal Impact
Fiscal Year 1993-94 appropriatlon authority for thls purchase lS In the
Senlor Nutrition Dlvlslon, Community and Cultural SerVlces Department,
account number 01-400-544-00000-4437-00000.
Recommendation
Staff recommends Council reject the bid submltted by Event Planners
West because it does not meet City speclflcations. It is recommended
that the award of Bld #2489 be made to Morrison's Hospitallty Group at
speclfled unit prlce wlth three one-year renewal opt~ons.
Prepared By: Pam Wortham, Purchas~ng Agent
Theodore R. Baxter, Buyer
5/3/94
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