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PURCH:PW:sdjsrbd2482.word.purch Santa Monica, cali~orn~fR 1 2 1994 -
Councll Meetlng Aprll 12, 1994
TO: Mayor and City Council
FROM: Clty Staff
SUBJECT: Recommendatlon to Award Bld to Furnish and Deliver
One(l) CNG Powered New Four Door Sedan, Bid #2482
Introduction
ThlS report concerns award of bid to furnlsh and deliver one (1)
new, four door, CNG Powered Sedan for the Cemetery Dlvision,
General Servlces Department, In the total amount of $25,164.44,
includlng appllcable sales tax.
Background
In response to published Notlces Invitlng Bids (publlshed
January 19 a~d 20, 1994) to furnish and dellver one new four door
Sedan In accordance with City speciflcations, bids were received
and publlcly opened and read on February 7, 1994. Proposal forms
were malled to fourteen vendors and notices were advertlsed In
accordance with City Charter and Municipal Code provisions.
Three proposals were received as follows.
APR t 2 f99It
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Cost/Vehicle
Vendor CNG Powered
Prestige Ford $25,164.44
Santa Monlca Ford $25,641.17
Downey Auto Center $26,753.86
Thls vehicle wlll be used by the Cemetery Superlntendent to
transport bereaved lndividuals and families to grave sltes. Thls
purchase lS consistent wlth the Clty'S reduced emissions fuel
pollcy.
Staff has evaluated the low bld and finds that it meets City
speclflcations.
Budget/Financial Impact
Flscal Year 1993-94 approprlatlon authority is available for this
purchase In the Cemetery Dlvision, General Services Department,
account number 37-500-641-00000-8806-00000, and $499 lS avallable
in account 37-500-641-00000-8850-00000. The remalning $8,666
needed to flnance this purchase is avallable in Cemetery Divlslon
Supplies and Expenses account 37-500-641-00000-7741-00000 but
wlll need to be approved for transfer to Cemetery Dlvlsion
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account 37-500-641-00000-8806-00000 In order for it to be used
for this Capltal Outlay purchase
Recommendation
It lS recommended that the award of Bid #2482 be made to Prestlge
Ford in the total amount of $25,164.44, includlng appllcable tax,
as the lowest and best bidder.
Additlonally, it lS recommended that the transfer of $8,666 from
account 37-500-641-00000-7741-00000 to account 37-500-641-00000-
8806-00000 be approved.
Prepared By: Pam Wortham, Purchasing Agent
Theodore Baxter, Buyer
3/24/94
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