SR-032696-6P
TD : JB C : J S . f cmanager"councll\elecveh sr
Cauncll Meetlng March 26, 1996
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Santa Monica, califo:rfIAR 2 61996
TO
Mayor and Councllmembers
FROM
City Staff
SUBJECT
Authorlze the Clty Manager to Negotlate and Execute a
Contract wlth APS Systems to Procure Three E1ectrlc
Shuttle Vehicles
Introduction
ThlS report requests that the City Council authorlze the Clty
Manager to negotlate and execute an agreement with APS Systems to
procure three electric shuttle vehlcles for use on the City's
Tide shuttle service.
Backqround
The Clty operated the Tlde shuttle serVlce, connecting Downtown
Santa Monlca and Main Street, durlng the summers of 1993, 1994,
and 1995. By the end of the 1995 summer season, the Maln Street
Tide was averaglng 563 passenger boardlngs per day, or 27
passengers per hour.
To test the potentlal ridership of a year-
round Tlde serVlce the Clty operated the Tlde from November 20,
1995 untll January I, 1996.
Dur~ng the holiday per~od, the Tide
averaged 431 passengers per day, or 21 passengers per hour. This
rldershlp level indlcated that a year-round serVlce was warranted.
On January 9, 1996, the Clty Councll authorlzed extending the Tlde
serVlce.
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6HAR 2 6 1996
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In antlclpation of a year-round serVlce, staff began lnvestlgatlng
potentlal funding sources this fiscal year. In September 1995, the
Clty submitted a request to the Moblle Source Alr Pollution
Reduction ReVlew Commlttee (MSRC) of the South Coast Air Quallty
Management Distrlct (AQMD) to expand the Tide shu~t1e serVlce from
a seasonal service to a year-round serVlce using three electric
shuttle vehicles WhlCh the Clty would purchase The proposal also
requested capltal funds to design and lnstall a charglng station
for the vehicles. The MSRC program provides operating and/or
capltal funds for pro] ects that reduce moblle source emlSSlons
(pollution). The use of electric vehlcles made the Clty'S proposal
more competitive based on the evaluation crlterla established by
the MSRC and lS consistent wlth the Clty'S environmental goals.
The MSRC wlll award the City $140[000 to offset the cost of
operating the shuttles on a daily baS1S for one year, $24,000 to
design a charging faClllty, and $24,000 to install a charging
station Addltionally, Southern Callfornia Edlson has indicated
that they wlll commlt up to $36[000 to fund the actual cost of
lnstalllng the required utll~ty and customer infrastructure and
load management equlpment The City has not entered lnto a
contract wlth the AQMD to recelVe these funds since thelr recelpt
lS dependent on the procurement the electrlc vehlc1es If the
Clty procures the electric venlcles[ the contract wlth the AQMD
wll1 be presented fo~ Counc~l conslderation.
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D1ScUSSlon
The Clty has the opportunlty to procure three electrlc shuttle
vehlcles by addlng onto the order placed by the Santa Barbara
Metropolitan Transportation Dlstrlct (SBMTD) As a speclal
distrlct of the State, SBMTD has a procurement orocess that meets
the Clty'S crlterla for joint procurement. The SBMTD procurement
was competitlvely bid, and all responses were carefully evaluated
to determine the feaslbi1ity of the vehlcle design before
awarding the contract to APS Systems, ln Oxnard, California. By
jointly procuring vehlcles with SBMTD, lt 1S expected that the
vehicles wl1l a~rive and be placed lnto serVlce abou~ eight
months sooner than originally planned The City of Burbank is
also purchasing four vehlcles on the same order.
The vehicles to be procured are 25 feet long, have a low floor
deslgn (no steps), accommodate 25 seated passengers and 12
standlng passengers, have a wheelchalr ramp and two wheelchalr
securement locatlons The vehlcles are ldeal for the Tlde
service, WhlCh operates about 55 llilles per day The cost is
$243,000 per vehlcle, for a total cost of $729,000.
The Clty
electr1c
intends to use Proposi t ion A funds
vehlcles Propositlon A funding
to purchase these
1S dedicated to
transportat1on uses
The City rece1ved notlce on March 8, 1996
from the Los Angeles County Metropolltan Transportatlon Authorlty
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(LACMTA) approving the use of Proposltlon A Local Return Funds for
thlS proJect.
Flnancial/Budaetary Impacts
The total procurement cost of the three electric shuttle vehicles
wl1l be $729,000
The City CounCll must approprlate $729,000 ln
Proposltlon A Local ReturE funds to account number 20-750-658-
20096-8900-99926
The City has received approval to spend
$589,933 of propositior- A funds for this proJect. Approval to
spend the addltional $139,067 of Proposltlon A Local Return funds
is expected shortly. The MTA has dlstributed sufflclent
Proposltlon A cash to the Clty to purchase these vehicles.
Recommendation
Clty staff recommends that the City Council:
1) Appropriate $729,000 ln Proposition A Local Return funds to
procure three electrlc shuttle vehlcles for use on the Tlde
shuttle serVlce,
2) Authorize the Clty Manager to negotlate and execute a contract
wlth APS Systems to procure three electric shuttle vehlcles at a
cost of $243,000 per vehlcle, for a total of $729,000, contlngent
upon flnal approval of the City's Prop A appllcation by the
LACMTA.
Prepared by:
J Stltcher, Senlor Admlnistrative Analyst
J. Catoe, Dlrector of Transportatlon
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