SR-032696-6J
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EPWM CP SM DK.F'\EPWM\ADMIN\WPDOCS\STAFFRPT\SHELTAIR WPD MAR 2 6 1996
Council Meetlng March 26, 1996 Sanca Monlca, ,.-.t -- I P""
.....a":'l=ornla
TO Mayor and Cl~y Councll
FROM City Staff
SUBJECT: Recommendatlon to Authorlze the City Manager to Nego~~a~e
and Execute an Agreement wlch Shelta~r SClentlflc L~m~Led
to Formulate Sustalnable :Jevelop:-1ent Gu:.de::"lnes for
Constructlcn ana Development Pro~ec':s ln ~he Clty of
Santa Monica
Introo.l,lctlon
ThlS report recommends tha::. the Clty Councl::' autl:orlze the Clty
Manager to negotlate and exeCl...;.te -..-. agreerrent wl=h Sheltalr
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SClentlfic Llpnted, a suscalnable deslgn consL:.ltant, for tl:e
formulatlon of Sustalnable Develooment GUlde::"~nes for cons=r~ctlon
and development proJects ln the City of Santa Monlca The
gUldellnes are lntended to encourage the use of envlronITlentally
preferable des~gn and constructlon met~ods for b~~ldlr:gs a::d otr:er
constructlon projects In che Clty to help achleve the goals of tl:e
Sustainable Clty Program.
Backoround
In September 1994, Councll forrrally adopted t::e Santa Ylonlca
Sustalnable City Program (Se?; ThlS prograT was developed by =he
Clty'S TasK Force on the EnVlronment as a way to cO'llprehenslvely
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address envlronmem:al, ecOnOtr~lC and social concerns Wltf::.1D t~e
Clty Some of the goals of the SCP lncl-...:de rea'JClng resou::-::-ce
consumptlon, reduclng waste ge~eration and pc~lut~o~, redc.clng tr:.e
use of hazardous naterlals, and safeguardlng the local enVl~O~Me~t
and public health.
Conventlonal constructlon and develop'Tlent net~ods slgnlflcantly
contrlbute to enviror.mental ciegrada::~on through, aT'1o~g c-:.he::-::-
thlngs 1 exceSSlve resol:rce consumptlon, waste generaclon, t::.e use
of hazardous materials ana u:ef:!:lClent ene2"gy ::se Fer th:..s
reason, t.he Task Force reconmended that the Clty adopt a set of
gUldellnes lncorpora-:.ing the goals of the SC? =or constrc.ctlon and
development proJects occurring in ::he Cl::Y.
The Planning CommlSSlon Subcommlttee on Sustalnablllty
(Subcomml t tee) I comprised of ltembers of tne Plannlr.g CommlSSlon,
Clty staff and members of -:.he Task Force on the E::vlTOEl'1ent, was
formed to address tIllS task Due t.o the cOTplexlt:y of the lssues
lnvolved and the Ob]ectlvity aLa tlne comnltnen:: requlred ::0 craft
comprehenslve and pract:..cal g-J~dellnes for Sa::ta f/IoDlca ano t~e
development communlty, the S'Jbccmrnlttee recommended that an expert
consultant team be contracted to develop che gUldellnes
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DJ.scussJ.on
The desJ.red output from -=.hJ.s proJect J.S a set of Sust.ainable
Development Guidellnes lncorporating the goals of ':.he SCP ::or a=-l
constructlon and development proJects occur~1ng in Santa Mo:uca
These guidelJ.ues wlL. apply to bot~ the constructlor: of pub2.::..c
facilitJ.es as well as private develop~ent pro=ects T~'1e g'..udel::..nes
are lnt.ended to encourage envlro~nenta=-=-y-preferable deslg"- a::d
constructJ.on practlces wJ.t~out present.lng unreasonable (as rela~ed
to current construct~on standards) cost lncreases or other burciens
to the bUllder or developer Ccs~-effectlveness ar..d
constructablllty are lmportant:. conslderatlons t.hat wlll be
addressed by the gUldellues
The format of the gUldellnes i' whether they are ~andatory or
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voluntary, ::..nclude lncen;:lves, are preSCYlptlve or lD. the foym of
perforrna!lce standards, etc. i has not been determlned The
Subcommlttee wlll work wl::.h :.he proJect cons:.;.lta:r:t to L;.rt::er
define the scope and format before proceedJ.ng The followJ.ng tasks
comprJ.se the general scope of the ent::..re proJec::.:
. Meet wJ.th the Plannlng Commission Subcommittee on
Susta1nabilJ.ty to deflne the format and scope of the
Sustalr:able Develop~ent GUJ.dellnes
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. Prepare draft set(s) of gUldellnes for reVlew by the
SUbCo~~lttee and stakeholder groilps
. Facllltate publlC stakeholder lnpilt l~to and reVlew of
the draft gUldellnes
. Flnal1ze draft gU1deL_nes based on staff, Subcommittee
and sta~eholder input.
The stakeholder rev:.ew precess w1ll be arc. ::..ntegral ana l'l\po~tant
part of the gU1dellne development process It w1ll .. ,
a-,-~ow
architects, developers, the f1nanclal and bus1ness communltles, aLd
others who will be affected by the gU1del:.nes to prov::..de 1npc.t ana
express the1r concerns. Th1S 1S necessary to ensure that the final
gU1de::"lnes are practlcal, useful a:"cd be:1ef1c1a::" ::0 the commu:l.:.ty
It is ant1c1pated that the stakeholder process, draft::..ng,
f1nal1zlng and adoptio~ of the gU1del::..nes w1ll take approximately
one year
Staff lssued a Request For Quallf1cat::..ons in October 1995 and
rece1ved subm1ttals froT twelve prcspect::..ve cor..sultant teaP1.S T:'12
submlttals were evaluated by ::he SUbCO'Tlml:::'ee ano. four teans "jh~ere
selected for further corc.slderatlcn These teams were asked to
submlt supplementary 1nformat1on lnc~~d1ng a proposed approacn to
the proJect wlth a t1mellne ar..d a non-b1nd1r..g est1mate of proJect
cost. The Subcomrritteers evaluation crlter::..a ::..ncL.:ded
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responslveness to RFQ crlteriar team breadth and accouCltab::..li.ty,
experlence worklng on Slmllar proJectsr experlence worklng Wlt~
local govermrent, stakeholder faCllltatloCl experle~ce, a:1d
innovatlon and creatlvlty The four teams were lnterviewed In
January 1996 and Sr:eltalr SClentlflC ~lIT'l';:ed was ur:anlmous_y
selected to be the project consultan-c
Sheltalr SC1entific L1ffilted 1S a Vancouver, B~lt1S~ Colu~bla-~ased
buildlng SClence research a~d design flrm speclallzlng ln c:he
env1ronmental ar:.d energy lmpacts of the bUllt enVlrOYlI'lent.
SheltalY will be th.e prlmary consultant and team coordlr:atOY for
the proJect: Iar: Theaker, a prlnclpal at Sheltalrr wlll serve as
proJect manager and plans to relocate 1- "- Santa Monlca ::or a
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slgnlflcant portlon of the pro::;ect duratlon. :::n addl~lon ::'0
Sheltalr principals and staffr other team newbers lnclc.de.
Kate D:::..amond - Slegel Dlawond Arch~tectsr Santa Monlca
Barry Wasserman - Callfornla Polytechnlc Unlverslty, Porrona
Professor Raymond Cole - Unlverslty of Er:.tlsh Cclu:rl:na
Eva Matsuzakl - Matsuzakl wrignt Archltects, Vancouver
David Rousseau - Archerry Consulclngr Vancouver
Larry Wllson - Davldson Y~en SlITpSOn Architectsr Vancouver
The SheltalY team has worked toge-::l:er :':1 1-.-, - past to develop
'..-.l...Ll;;:; cost-effectiveness crlterla and bu~ld:.~g per::OYTanCe star::.dards for
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gover:lment and pr~vate developmeilts wh~ch have :::-esU.LteCl l:l "the
con8t:::-uct~on of mode~ sustalnab~e DUllolLgS.
Budget/Fiscal Impact
The estimated cost for the ent:lre proposed scope of work w~th
Sheltair SClentlfic, lncluding contlngencles, lS $118,225. In
order to proceed wlth the proJect In the most cost effec~lve
manner, ~t 18 proposed ::.hat the scope of wor''( be d:::..vided In::.o two
phases. Phase T wlll enta:.l all In:.tlal yesearch, project
coord~natlon, staff and reVlew commlttee lr..terface,
ldentif~cat1on and sollcitatlon of lnput: fro'll -:.he stakeholder
group, and completlon of a preilwlnary draft of tne gU1Ue..LlneS
for review Th~s first phase w~ll last approx~mately six months
and wlll require approximately one-half of the total requlred
expenditures ($60,000) Upon successful conpletlon of Phase I,
staff wlll return to Councll wlth a progress update and Yequest:
for award of the Phase II contract ::'0 Sheltalr SClentltlc ~td
Funds for the Phase I contract O~ t~is proJect are avallable f:::-om
eXlstlng Envlronmental ?rograms Budget accoun~ :::.umber
31-500-662-00000-4439-00000 Funds for tr:.e !)hase II cor:.-:.rac-:. a-eO,:>
belng requested as part of the proposed 1996-97 budget ::or 1::1":.e
POllCY and Plann1ng Analysls ~lV1S1on of the ? ::.. a r_r::. ng ailC
Communlty Developmen::. Departme~t.
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Recommendat1on
It 1S recommended that C1ty Counc::..l author1ze ~he C1t.y Manage~ ~o
negot1ate and execute an agree~e~t w1th Shelta1~ SClentlf1C L~T1ted
to proceed w1th a Phase I cont~act ::0 formulate Sustal::1anle
Development GU1del1nes ror construct1o~ ana development p~oJects 1::1
the Clty of Santa MO:::1ca 1n an arrO'...lnt not to exceed $60,000
Prepared by: Cra1g Perk1ns, EnV1rO:lmenta::" and Publ1C \\Io~ks
Management Director
Suzanr:e ?rlck, ?lann1ng and COT~un1ty DevelopITent
D1rector
Susan Munves, Conservat:.or: Coord1~ator
Dean Kubanl, Env1ronmen.::al Analys~
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