SR-032696-6F
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PURCH'PW DH TB br f \frnance\purch\stfrpts\srbd2555 1fAR 2 ~ 1996 -
CounCil Meetmg March 26, 1996 Santa Momca, A
TO: Mayor and City Council
FROM. City Staff
SUBJECT Recommendation to Award Bid to Furnish and Deliver Two (2) New 29,000
Pound Gross Vehicle Weight Rated (GVWR) Cab and ChassIs with 32 Cubic
Yard Container, Curbside Collection Type Body and Sem I-Automatic Bin
Dumpster, BId #2555
Introduction
This report concerns an award of bid to furnish and deliver two (2) new 29,000 pound gross
vehicle weight rated (GVWR) cab and chassIs With 32 cubIC yard container, curbSide
collectIOn type body and sem I-autom at rc bm dumpsters for the Recycling DIvISion,
Environmental & Public Works Management Department, In the total amount of $286,174,
Including applicable sales tax.
Back~round
In response to published Notices Inviting Bids (published December 7, 8, 1995) to furnish and
deliver two (2) new 29,000 pound GVWR cab and chaSSIS With 32 cubiC yard container,
curbSIde collection type body and semi-automatic bm dumpsters In accordance With City
specifications, bids were received and publicly opened and read on January 1 7, 1996
Proposal forms were mailed to SIX vendors and notices were advertised In accordance With
City Charter and Municipal Code proVIsions One proposal was received as follows
Vendor CNG Powered
(Total for 2)
T & J Garage, Inc $286,174 MAR 2 6 1996
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Staff contacted the "no bid" vendors to inquire why they dId not bid. Three vendors could
not meet City specifications on the CNG fuel source. Two bidders did not respond to staff's
inquiries
These units will be used to recover residential recyclable matenals The purchase of these
CNG powered vehicles IS consistent With the City'S reduced emission fuels policy
Staff evaluated the bid submitted by T & J Garage, Inc. and finds that It meets City'S
specIfIcations.
Bud~et/Frnanclallmpact
Fiscal Year 1995-96 approprratlOn authority for this purchase IS rn the Capital Improvement
Budget Program, account number 27-710-443-20096-8900-99323 "Recycling Vehicles
Replacement", In the amount of $170,000 and In the Capital Improvement Budget Program,
account number 27-710-441-20096-8900-99005, "Refuse Vehicles Replacement" In the
amount of $116,174.
Recommendation
It IS recommended that the award of Bid #2555 be made to T & J Garage, Inc rn the total
amount of $286.174 mcludlng applicable tax, as the most responsible bidder
Prepared By: Pam Wortham, Purchasing Agent
Theodore Baxter, Buyer
March 18, 1996
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