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SR-022096~C ~1 -~ 1~ ~ ~IN CMD sd f lfmanceladminlstfrptslsrmidyrl Council Meeting February 20, 1996 TD. Ma~or and Cit~ Counal Chairperson and Housing Authority Mem~ers Chairperson and Parking Authflrity Members FROM City Staff r-E~ ~.o ~a~~ Santa Mon~ca, California SUBJECT FY 1995-96 Mid-Year Budget RevFew and Public Hearing to Receive Input on FY 1996-97 Budget PrEOrrties INTRODUCTION This report cornbmes discussion of next fiscal year's budget priorities with a mid-year review af the current budget ta receiWe timely direction from Council, and feeclback from the public The mid-year review of the Crty's FY 1995-96 budget mcludes var~ous tecl~n~cal budget cY~anges. For FY 1996-97, the economic and fiscal context in which the City budget ~s framed, a prelimrnary identif~cation of policy issues that the budget may address, and a proposed ratianale for the commun~ty develapment gra~ts program are presented The public heanng will assist staff in shaping a responsive revenue and expenditure {~lan far 1996-97 PREPARATION OF FY'! 996-97 BUDG~T This section places 1998-97 budget preparation in the broader contexts of nat~onal, state and local econom~c and fiscal trends It fdentifies issues of significance which are likely to command City resources and work effort Finally, it introduces a rationale for tf~e C~ty's community de~elopment grants CC 1 ~a ~1 ~~ •~ 1 - 1 - r~Q .z~~ ~9~~ . • ~ ~ A. Econamic and Fiscal Contexts Affectinq Preparation of the FY 1996-97 Budqet 1. The Economic Context Most economic observers pro~ect nationa~ Grass Domestic Product (GDP1 growth during FY 1995-96 in the 2~% ~0 2.7% range with a probable further slowdown in FY 1996- 97 The recent lowering o# the prime interest rate by the Federal Reserve signals Federal determination ta pre~ent a recession in the short run. No recess~on is forecast wEthrn the next two fiscal years. At the State level, the current rate of moderate econamic grawth is expected to continue dur~ng FY's 1995-96 and 1996-97 Califomia's ~ob growth is expected to outpace the rate of nat~onal ~ob growth Dunng CY 1996, hame prices are pra~ected to begin ta increase. With the emergence of the entertainment and multrmedia indus#ries as key economic dr~vers, and the stratagic position of the State cancern~ng #rade with the Pacific Rim ar~d Mexico, the State`s economy should expand through FY 1996-97 desp~te the slowing of the nat~onal economy Regionally, the first glimmers af ecflnomic recov~ry seen last Fall will become not~ceable dur~ng CY 1995 Key factors driv~rrg this recovery are expected to be, a~ rapid economic growth m the outlying counties, b) contmued growth m the entertainment industry, c) acceleration of a switch-o~er of the aerospace industry from military to civilian products, d) pick up of housing pr~ces, and e? recovery of other national economies {e g. Mexico) whECh are key trading partners wrth this region r ~2- Cont~nuing the econamic pattern begun in FY 1993-94 and which cvntinued during ~Y 1994-95, Santa Manica`s economy should grow over the next two years somewhat more rapidly than the State or region 2 The Fiscal Context T#~e current Fealeral budget stalemate wrll probably ha~e the e~fect of reducing domestic discretionary spending thereby reduang the amount of funding available to the City This ~s already occurring in the area of regular hausing subsidies When a ~ederal balanced b~dget agreement is reach~d, jt is unclear whether the pace and magnitude of the change will be manageable for the State ar~d Iocal governments Based on the State Legislattve Analyst's Office (LAO) preliminary analys~s af the Governor's FY 1996-97 proposed ~udget, it appears that two budget areas are of ma~or concern ta local government The Go~ernor's State financial plar~s reflect abaut $2 6 biliion in budge~ sa~ings de~endent on Federal actians whECh may or may not be real~zed The Go~rernor has proposed a 15% acrass-the-board tax reduction which would be phased in over the next thr~e fisca! years If a tax red~-ct~on is approved, the LAO pro~ects that remaining State re~enue grawth will be sufficient to meet legal mandates (e g for schools} but will not be sufficient ~o keep pace with ~nflationary cost increases in the rerr~ainder of the budget. Such changes could ad~ersely impact the City Regionally, the most signi#icant factor is the state af next year's Los Angeles County budget Current estimates of the County budget shor#fall range from $500,000 millEOn -3- ta S 1 ~ b~l~ion This situation could be warseneci by pendmg ~ederal andlor State budget changes As a result of grow~h in the City's economy~ prelim~nar~ indicati~ns are that General Fund revenues may be up to S3 9 million greater than original budget estimates for FY 1995-96 These additional revenues, if actually realized, will establish a higher "take off paint" for pro~ect[ng next year's re~enues, and wili resuit in ensuring sufficient revenue next year to fully finance the cantinuation of existing programs and service levels This means that the additaonal current year reWenues should not be useci to finance new ongoing program costs thereby raising ongaing expendEtures to a level aE~o~e ongaing re~enues Rather, any amount of additianal currer~t year re~enue realized should be cans~dered a~ailable for one-time uses. A significant revenue challenge to the City will be in the area of Property Taxes. The City's o~erall assessed valuation decreased by 3 6% ~n FY 1995-9G primarily due to praperty assessment appeals Normally, an assessed valuatian decrease w~uld also result in a reduction m Property Tax re~enues This wili not happen in the current fiscal year due to teehrrrcal reasons assocrated w~th the establ~shment of the ~arthquake Reco~ery f~edevelapment Pro~ect area in June, 1994 However, Property Tax revenues will decrease in FY 1996-97 In an attempt to mitigate the extent of next f~scal year's decrease, staff is working with the Coun#y Assessor's and Auditor-Controller's offices to verify key information and to carrect vanaus technical problems disco~ered by the City's tax auditars and sta#f Further, pendang resolution of these ~ssues, it is no~ clear whether budgeted Property Tax increment revenues in the Earthquake Reco~ery -4- Redevelopment Pro~ect Area will be realized this fisca4 year As part of the Proposed FY 1996-97 City Budget, staff will update the Counc~f on th~s matter In additian to tl~e above uncertainties and risk, the Council shoulc~ be aware that wh~le rt has been possible during the last twa fiscal years ta increase the amoUnt of fundmg for maintafning and impro~ing the City's general infrastructure s~ch as streets and public faalities, a very substantial capital backlog still exists. Unless this maintenance and improvement backlog is reduced aver the next several years, the Crty will face significantly increased financial liability in the near future Council will receive appropriate recommendations for addressing the backlog in t~e 199fi-97 budget B. Siqnificant Issues Last year, to strategically focus operations and resources, the Council adopted the following budget pr~orities impra~ed public safety, mcreased enviranmental protectian, enhanced public facility maintenance and reno~ation, enhanced cammercial areas, augmented youth and library services, and a restored capital impro~ement program Refining those priorities to recagnize recent expressions of public interest, and the results af planning init~ati~es and professional assessments now in progress. the following significant issues appear ta be emergmg for 1996-97 Community Safety -- Increase the awareness a~d invalvement of residents ~n persana[ and neighborhood safety and employ technolagy to enhance the effectiveness of the safety ser~ices. lnitiatives withm this policy area may include replacement of the Police and Fire facilities, implementation of disaster preparedness measures, mafketing hame security -5- surveys, neighborhaod watch suppart and personal safety training ser~ices for wider partic~pation, and implementat~on of transit safety rr~easures. Commur~ity Ser~ices -- Create partnerships to extend and measure the effe~t~veness ~f pragrams ser~ing City res~dents Initiatives within this policy area may include enhancfng afterschool, weekend ancE summer pragramming at parks and schflol sites, enhancing case managemen~ and outcome evaluat~an for youth and fam~ly programs and modifying the paratransit pro~ram tor sen~ors and the d~sabled Environment -- lmplement palicies and pragrams to achie~e the goals of the Sustainable City program Initiatives within th~s policy area may include implementatian of the Sustainable Schoals program, construction of the !ow flow treatment plant, adaptivn of a commun~ty forest management plan and sustainable de~elopment guidelines and acquisition of electricaliy pawered shut#le buses Community Assets -- Invest in impro~ements ta infrastructure and facilities that enhance functian, appeal and lifespan In~tiatives withan this policy area Enclude implementation of streetscape impravements, Crtyw~de bus stop improvements, street and alley reparr, park facihty and field renovat~ons, and a vehicle management plan Ecanomic Viat~ility -- Develop policies and pragrams, including the strategic use of technalogy, to ensure the long-term economic well-being flf the cammunity. Initiatives within thts policy area may include defEning the City's role m telecommunications and expans~on of Internet access, improving telecammunication Fnfrastructure City-wide, _~_ seeking business partnerships to extend shuttle s~rvices and identifying key business sectors that should be encouraged to remain in the City. C. Community Development Grants The Consol~dated Plan, adopted by the Crty Council last spnng, prov~des the basis for direc#ing commun~ty development grants to human serv~ces and housing pro~iders in the 1996-97 budget Funds far these grants come from the City's General Fund, Cammunity De~elopment Block Grant and Proposition A (#ransportation} This year, the City rnust decide whether to address significant service gaps that may result from federal, state and county fundrng reductions to programs serving Santa Monica residents A decision must be made regard~ng the application of cost-of-li~ing ad~ustments to ongoing pragrams These threshald questions w~ll affect the City's ability to respand to the following developing needs which are ~onsistent with the fund~ng rationale provided in the Consolidated Plan • Improved application of outcome measures to grant programs • Irrtplementation of the HUD Support~~e Housing Grant ($1 4M over three years awarded in 1994} ta further the City's goal of permanent housing and employment Qlacement for homeless people by extending application of the computerazed ser~ice management system. _7_ • Identification of additional resources for the impra~ement of the PicoJCloverf~eld property which combmed with appraximately 5750,D00 in Block Grant and NME Settlement Funds already available, will enable pro~ect start-up • Modification af transit services for seniors and the d~sabled, based upon the paratransit stucly soon to be presented to the City C~unc~1 • Integration and coordination of youth programs between the City, Santa Monica- Malibu Unified School District, Santa Monica College and nonprofit service pro~iders COMPREHENSIVE IUIID-YEAR REVIEW OF THE FY1995-96 BUDGET To assist the Councif and the public in assessing the status of the curren~ year's budget, the fallowing is a brfef description of the City's budget structure Attached at Exhjbit A are a senes af pie charts showing the largest funds in the Adapted FY i 995-96 Budget, as well as the ma~or revenue and expend~ture components of the General Fund For budget purposes, th~e f~nancial operations of the City are organized into twenty-nine separate funcfs The ~argest fund is the General Fund which constitutes about 52% of total City revenues. The General ~und is where revenues and expenditures assoc~ated with pro~id~ng basic City serWices, such as Police, Fire, and Library, are tracked About 72% of the General Fund is financed from tax revenues Remairnng revenues primarily come from other gavernmental agencies, ~anoUS fines and cost-offsetting fees and charges For ease of dfscussion, funds other than the Generaf Fund can be grouped into two ma~or categories• -8- - Enterprise and fnternal Ser~ice Funds which aperate much I~ke private businesses where the serv~ces pro~ided are f~nanced primarily from fees Examples are the Water Fund, Solid Waste Management Fund, and the City's self-insurance funds - Special Re~ertue Funds which are used to keep track of expenditures that can fegally anly be made far spec~fic uses and where the revenues come from speciahzed sources. Examples are the Community De~eloprnen# Block Grant Fund and the Beach Fund A. Financial Over~iew of All Funds 1 FinancEal Over~iew The table at Exhibit B pro~ides a summary financial analysis for all af the City's funds. In the General Fund, total estimated actual revenues are prelimmanly pro~ected to exceed the adopted re~enue budget plus changes recommended at Exhibit F by $4 8 millian However, abaut S 9 mill~on of t~e S4 8 million reflects an accel~rated use of various I~o~s~ng m~t~gatior~ fees toT hous+ng prQlects, and such fees are r~ot available to finance general City operations The remaining $3 9 million of additiona~ general revenues primarily result from greater than anticipated Sales, Transrent Occupancy and Utility Users tax proceeds reflecting the economic strength of the City As pre~iausly indicated, such additional revenues should be considered availabla to meet ane-time rather than ongoing needs Therefore, shauld th~s amount of addit~onal re~enue actually be realized as the City approaches June 30, 1996, staff w~ll consider as part of preparing next fiscal year's proposed budget recommending that Council set -9- aside up to 52 0 rnillion to help finance construction of #he new Pofice/Fire/Emergency Services facility, and up to $1 9 mfllion far a Caprtal Acquisition and Improvement reserve ~n accordance with Council direction provided during deliberations on the FY 1995-9fi City budget last June In all flther ft~nds, total revenues are prolected to exceed t~e adapted re~enue I~udge# pfus changes recommended at Exhib~t F by $5 2 million This re~enue increase essentially refl~cts faster than anticipated drawdown and use of earthquake-related HOME Program housing funds in the Miscellaneous Grants fund In all funds, estimated actual expenditures are pro~ected to be essentially equal to the adapted expenditure budget plus the changes recommended at Exh~bit G 2 ReWised Budget Amounts The C~ty Council has approved several revjsions to the FY 1995-96 budg~t since it was adopted an .lune 20, 1995 In order to provide current information and to clarify the net ~mpact of budget actions recommended in this report, the FY '1995-96 revenue ans~ expenditure budgets presented at Exhibits C and D include re~isions approved #hrough December 3~, 1995 Funds set aside m the Non-Departmental section of the Budget for General Fund cost- of-li~ing ad~ustments will be administratively transferred ta the appropriate departmental Salaries and Wages accounts For all other funds, cost-of-living ad~ustments will be transferred from the respective fund balances. Necessary -10- appropnation Encreases to confirm these non-General Fund transfers are listed at Exhib~t G Net capital pro~ect reappropriations for all funds for FY 1995-96 in the amount of S77 0 million are also listed in Exhibit D While reappropr~ation action was taken by Councr! co~nc~deRt w~th adopt~on of the FY 1995-96 budget, the actual ~nspent dollar amounts remaining in approved capital pro~ect acco~nts at that time cvuld nat be confirmed until the year-end audit was completed Based on audit results, all necessary ad~ustments ha~e been administrati~ely implemented 3 Estimated Actual Estimated actual re~enues represent pra~ect~ons through June 30, 1996 These est~mates will be updated during the remainder of thE fiscal year in con~unction with preparatifln of the City's propased FY 1996-97 budget An analysis of re~enue ~ariances is presented in Exhibit E, All expenditures are estimated ta be equa! to, or som~what less than, budgeted amounts An analysis will be prepared at the end of the fiiscal year to identify any fina! expendtture savings or any further budget revisions which may be necessary. - 11 - 4 Budget Changes In accordance with the budget resolutjon adopted on June 20, 1995 and the administrative instruction on budget administration, changes to the re~enue budget belie~ed to be necessary at this time are deta~led at Exi~ibit F. Appropriation increases and reductions also necessary at this time are detailed at Exhibit G. internal budget transfers wl~ich have na rmpact an th~ bottom hne, but whrch are necessary to balance department-wide budgets by #und within each ma~or account group, are also detailed at Exhibit H. In addjt~on, at Exhibit H are budget changes to FY 1994-95 These changes were inadvertently amitt~d from the FY 1994-95 Year End Budget Repart and are necessary for technicaf reasons They do not have any f~nancial impact 5 Gann Limit The City's Gann L~mit for FY 1995-96, including ~oter approved o~errides, is $96,457,047 and FY 'i 995-96 appropnations sub~~ct to the Gann Limit are below #his limit Pre~iously, Council appro~ed placing on the March 1996 ballot, a renewal of the C~ty Services Gann ~+m~t a~erride wh~ch expires in Jur~e 7996 B Departmental Program Performance Re~iew The status of all Ob~ecti~es appro~ed in the Adopted Budget and of all Performance Measures iS 5F10Wf1 in a separate document which accompanEes this staff report. -12- C. Capita! fmpro~ement Proj~cts [CIP) Review A CIP Status report as of December 31, 1995 accampanies th~s staf# repart It presents mformation on pro~ect impfementation, financial status, management responsibility and changes En the scope or cost of pro~ect work authorized All pro~ects authorized in the FY 1995-96 revised budget are listed, as well as thase pra~ects from prior years which were not completed by June 30, 1995. D. Personnel Actions Included at Exh~bit ! is a resolution revESing salariss for ~arious positians. These salary changes result from an anafysis of similar positions in camparable cities and ~nternal equity factors The cost of these changes w~ll be absorbed in the existing budget Also at Exhibit I is a listing of other posrtion reclassifECatians which have been reviewed by the City Manager and Personnel Director and are recommend~d, as well as reclassifications wF~ich ha~e already been appro~ed E~y Caunci~ but which only need ~o be incorporated mto the FY 1995-9~ City budget at this time No appropriation change ~s required to implement any of these changes E. Purchases Required to 6e Reported to Councii P~rsuant to Ordinance ~#7743 City procurement procedures require competitEVe bidding, but alsa authorize the City Manager to secure necessary resources on an expedited basis ~f an emergency arises, or if ~t is in the interest of public health and sa#ety If the City Manager exercises this authority, jt must be reported ~a the Council Applicable purchases since July 1, 1995 are listed at Exhibit K - ~3 - RECOIVIMEN~ATIONS It is recorrtmended that the City Council, Ho~smg Aut~ority, and Parking Authority approve the resolutions at Exhibit J which recommend vanous revenue and expenditure budget changes, and appra~e the various personnel actior~s se# forth at ~xhibit ! Prepared By 5usan McCarthy, Assistant City Manager Mike Denn~s, D~rectar of Finance Karen Bancroft, Directar of Personnel Ralph Bursey, City TreasurerlRevenue Manager David Carr, Assistant City Treasurer John Karcic, Budget Coardinator Joan Akms, Administrative Ser~ices Officer Jul~e Rusk, Human Servic~s Manager Katie Lichtig, Senior Management Analyst Kate Vernez, Sen~or Management Analyst Exhibits A- Pje Charts Show~ng Structure of the City's FY 1995-96 Adopted Budget B- FY 1995-96 Revenue and ~xpertdit~re Analysis by Fund C- FY 1995-96 Revisions to Adopted Revenue Budget (7/1195-12131/951 D- FY 1995-96 A~prapr~at~on Changes (711195-12l31195f E- FY 1995-96 Mid-Year Re~enue Analys3s F- Proposed Cf~anges to FY 1995-9fi Revenue Budget G- Summary of Proposed FY 1995-96 Appropr~ation Increasesl(Reductionsl H- Summary of FY 1994-95 and FY 1995-96 Transfers Requiring City Council Appro~al (No Net Budget Impact) I- Personnel Action Resolution and Listing of Reclassified Positions already appraved by Council J - Budget Resolutions K- Listing of Purchases RequEred to be Reported Pursuant to Ordinance #1743 -14- TABlE ~F CONTENTS TO EXHIBITS EXHIBIT SUBJECT PAGE N0. A- PGe Charts Showing Structure af the City's FY 1995-9fi Adopted Budget 1 B- FY 1995-96 Revenue and Expenditure Analys~s by Fund 7 C- FY 1995-96 Revisions to Adopfed Revenue Budget {7J1/95-12/31/95) 9 D- FY 1995-96 Appropriation Changes {7/1195-12/31/95? 13 E- FY 1995-96 Mid-Year Revenue Analys~s 9 7 F- Proposed Changes to FY 1995-96 Revenue Budget 28 G- S~rnmary of Proposed FY 1995-96 Appropriation Increases/tReductions? 30 H- Summary of FY 1994-95 and FY 1995-9fi Transfers Rec~uiring City Council Approval (No Net Budget Impact) 36 I- Personnel Action ResalutiQn and Listing of Reclass~f~ed Posrt~ons Already Appro~ed by Council 38 J - Budget Resolutions 45 K- ~isting of Purchases Required to be Reported Pursuant to ~rdEr~ance #1743 66 EXHIBIT A -1- Summary of Adopted Revenue Sources Ail Funds FY 1995196 General Fun ;edevelopment Funds ,• . '~~' 6 6% , / ~ . .~ ' ~ ~ Corr-munity Devel Block .~ Grant Fund 6 1 % N ~ ~ ~ ~ ' ~ • ~ •~ti ~ ' ~ ~ ~~ ~ ~• • + ~ , , ~ °~,~~ , ', ~{. Self Insurance Fu~d 4 1°1v ., •.,~ . , , ~'~. ~- :.. a ~ - ~''••~ ~ ' .~.. .~t. ,.~ .. : ..- •• ' ~ ~ s' Water Fund 4 6% .` ,r . .,. : Hous~ng Authc ~~`' • . - aste Mgt Fur~d 3 4% ,.~~~ . - ' ~ 4 8% All ~ther ~unds 4 Q% Transportatio~ Fund 8 5% ~Vastewater Fund 5 5% Tota I= S21 S, 846, 285 ''ExcEudes Disaster Relie~ Fund (Northridge Earthquake} Summary of Adopted Expenditures All Funds FY 1995196 General Fund 51 S% w ~ ~ / R . ~ w ~ . ,. t , .• ~~~~'.~. ~ , ~ . ..`, _ Wastewater Fu~ ~.. ~ ' -- ~ _ All Other Funds 2 4% ~ousing Authority Fund .~ 3 3% ...-•' , ' ~_ ~ Redevelopment Fund ' S 9% ~ ' •~' ,-. , ~, . '• ~ ~ ' , ' •• ~:; ; Self Insurance ~und ' ~+' ~ 3 6% ~ . ~~ ~.~r L~ ^ ~ ~ ~ ~ ~ ~ ;"~+ ~. ~ ~ 3olid Waste Mgmt Fund ' ~ +' 4 5% ~ ~'- .y' ~ :r Fund 4 9% . _ ~ .~•'~ _ _ - ' -evei Block TranspoRation ~'und Grant Fund 5 2% 10 4% Total = S 221,083,611 Excludes qisaster Relief Fund (Northridge Earthquake) Summary of Adopted Re~enue Sources General Fund FY 1995/96 Local Taxes 71 ~°'- . . r~ ~ ~ ~ ~ ~ ; ' ~; .~ ~ ~ ~ ~~; ~ ~~ ;''•. `•~ ~~ ~ ~, 5es of MoneylProperty ' ~ ~ ~J.~J% ~ 1 ' ' MEtigatian Fees ~ .1 % ~ •~ `• ~'~~~ . ,. . ~ ~ir~es and Forfeitures , . .. ~, ' • . • :• ~: fi 1°10 ,, , . ' ~ , , ~ ~ : Other GF Re~enues ., '',~ ~. . ~'~ ~' 1 1% ~ ~ ^' ~ . ~ ~'+ ~ ~ .~ • :er~ses and Permits ~ ~ ~. . . •- • 7 2% :~ . • . ~ _ , ~ ~,~ .' ~' ....... ~..S - CUffEC3t . ' ~ ~ SeNIC@S 7 '~ % I ntergo~ernmental 0.3% Total = ~a~ 14,684,474 ~Includes Sus , Praf , and Occup Licenses ~ Summary of Adopfed Revenue - Local Taxes i ' General Fund FY ~995196 A!I Other Taxes 9 9% Transient Occupc Tax ~ .. . 10 9% ~~~ •.l;.. ,. ., '. : ~:• ~; y ';.: ,'.- :' ~., ., ti ~~ . ~ ' -- .'• . '/ +~+ -~'• ~r~~ ~t ~~ ":• .. ^ ~ 14 ~ ` BuslProflOccup Tax ', ~4 0% ~, '*ti : ~ \ . Property Taxes 16 8% ' , sers Tax 26 9% , ~ ~~. .~. ~ ~ ..• t~~~ s ~ .'~ j~ ~ !, ~i ~+~r ~ ~ y~ L ~w ~~~~ i = ~`~ .~ ti ` ~. ~^ ^r:yy ~ ,• . r ,, ~;,,, a i~3!^. ~~; ~ ,, ~,. ~ ~d Use Tax 21 5% Total - S 82,131,212 Summary of Adopted Expendi~ures General Fund FY 1995196 ~ ~ Community and Cultural Ser~ices 12 4% General Government 9 70~~ ~ i' n .~ ~ ~, ~ ~~ •. .' ' ~ . `~: ~ ~ ~ ~ ~ Non-Assign 1 Transfer~ '~ 11 0% " `~ .- '•. ,, ~ -;.,.. ~~. ~~~. •-. ~.~~' : ~. . ';~. ~~'~~ . - . .: ~~ . ~ • ~ : ~ . - . ' -; + ... . ~~ ' .~ •:.:f'.: ..~.' •.:.~~ •~- ~~ ~. r. - "~ • ' ' ~ ~ •r '~~ ~~ ~ i• ^ ~ ~ ~w~~~.~~~r:.~ •__ - F ~ ~ : . : ~Y Police 24 8% Fire 9 0°/a Rctiromcnt F F;~~a ~~~ . ' ipitallmprovements ,. , , '• 60% ~nvirvnmental and Pubi~c Works Mgmt 7 6% . . . ~ i ' - .~. ~~~~ Plar~nEng and Community .l,~,~ y~ De~e~apment 4 4% .~ ti~ ~,, ~ rary 3 9% - ,. ~~~ - . ~•~• P~~-.nagement 4 ri~/o Total = S 114,437,802 EXHIBIT B -7- I ~ ~ I FY1995-96 REVENUE AN~ ~XPENDITURE ANALY51 5 SY FUND Revehues Revised Budget Proposed Proposed Est~mated as oF Pncreasesl Budget Actual Fund 12l31195 (Reductions} 12131I95 (a) FY1995196 GenQral $~ 34 693 D39 $ 95 D60 $ 7 74 708 439 $ 919 553 D40 Seach 2,853,343 0 2,853 343 3,OSt,i79 Nousmg Authonty 7,471,373 0 7,a71,373 6,9A8,476 ~isasler Rehef 7,909,945 0 7,909,945 7,909,945 TORCA 5,088,180 ~ 5,088,190 4,73fi,276 Redevelopment"' 14,409,905 0 14,A09,905 14,237,944 C~BG 13 316 334 0 13 316,334 14 458 845 M~sc Granls 8 484 4Fi3 81,212 6 565,675 i 1 9U9 066 Water 10,053 394 0 10 ti53 394 iD 063 395 Solid Wasie 70 539 513 D 1U,539 573 10,643,054 ~~r 1 534 7D~ 0 ~ 534,702 '1,403 074 Wasiewater 12 i0S 286 0 12 308,286 12,318,732 CivicAuddonum 1,842,320 0 1,842,320 1,SSS,985 Airpari"""' 3,655,794 0 3,585,78q 3,577,678 Stormwater 611,739 61i,739 S~S,fi38 Cemetery 367,800 0 367,800 374,300 Transportaiion 18,681,400 0 18,681,400 iB,608,612 Gas Tax 2,337,626 0 2,337,628 1,608,596 Cable 22,004 0 22,000 26,600 Parks & Recreation 7 000 0 7 Q00 15,700 SeltJnsur-Comp 3,708,380 p 3,708,3&0 3,710,174 - 8us 1,107,887 0 i,1U7,$87 1,086,587 - Auto 6$8 005 U 888,QQ5 673,305 - W1C 3 465,76p 0 3,465,76fl 3,476,060 ParkmgAutho~ty 7fi1,450 0 761,450 838,150 TOTAL ALL FUNaS $ 243,649 70B $~J6 212 $ 243 745 920 $ 253 746 294 Tru~s~eo~fis~~other~reserved i~unds to (inance budgeleC expenditures ~ 16,052,764) 0 (16,052, 764] (16,155,436J (~1 77,870,249 0 77,870,~^4~ 77,870,249 Tachn~cal change to match revenu~ and expendiEure assumphons 368,759 0 366,759 368, 75g GRANn 7QTAL {NE~~ $ 305 835 952 $ 96 212 $ 305 932 164 $ 3 k5 829 II66 Expenditures Variance Rev~sed Budget Proposed Proposed Favorable as of fncreases/ 8udget (Unfavorable) 12131l95' (Reductions) i2131195 (a) '• $ 4845,001 $ 937 941,516 $ 152,775 $ 737,293,637 227 838 4 240 342 6 680 4 247 022 (522,895} 7 318,U97 {422 959) B 895 128 fl 7~309,945 (bJ q5f 500 8 361 4q5 (b) (351,974) 7,960,732 0 7 960,732 (171,967) 14,638,75q 4 14,638,154 1 142 517 '15,377.,574 3,840,781 19,313,335 5 343 331 15 649,496 5,352,765 21,002,261 10 001 13 30i 943 21,177 13,323 120 103,481 10,869,385 23,456 10,892,84'I {~3'l,628) 4,749,9~3 '~S,D13 4,764,93G 210,446 26,298,922 78,403 26,376,925 44,fi65 2,i74,G65 2,863 2,177,52$ (8,115) 3,704,736 36,353 3,741,08~ (13,101) 0 4 0 6,540 76fi,622 4,454 771,076 (72,788) 31912,$22 2753 31,915,575 (729,U30) 2 261,3$5 709 2 2G2 304 q,60d 547,129 17,287 558,410 8,700 239,62U 0 239,620 7,794 2,549,8~5 1,7:8 2,55'i,535 (19,300} 1,17Q,065 1,631 1,171,696 (14,70b) 662,253 1,134 683,387 10,30~ 3,568,1~9 2,506 3,570,635 76,700 1,D29,257 3,079 1,p32,336 $ 70 400 374 $ 31fi 037 52E3 $ 9,6$b,993 $ 325,724,521 (102,672j (S5,fl40,247) 0 (15,OQ0,247) ~ 0 0 0 4 0 0 0 $ 9 897 702 $ 300 997,283 $ 9,886,993 $ 3i0,684,274 ` AmounEs rnclude reappropnaYed cap~ta! pro~ects ** Assumes that estimated actual expenditures are equal to proposed expenditurQ budgot Proposed expenditure budget includes reappropriated capital pro~ecfs, and expenditures financed hy irvstee-held and othor reserved funds "'" Includes Downtown, Ocean Park, E~rthquake Recovery and LowlModeraie Income Hvusing Redevelvpment Funds "" Includes Airport Special Avialion Fund (aa The Counul has approved some revenue and expenditure budget changes since 12/31/95 but they are nat s~gndicant to ihis analysis (bf This is the amount staff expects to spend during FY 1995I96, actual total budget to he expended ov0r the next several years is $84,057,541 as oT 1213t195 (c} Irscludcs tunds Fnr coniinwng capital pro~ects EXHIBI7 C -9- CITY OF SANTA MONiCA FY 799~l96 REViSIONS TO AD~PTED REVENUE BUDGET {7I1/95 - 12131/95} Fund General LowlMaderate Income Hausing Rede~elopment - Ocean Park Mrscelianeous Grants Wastewater Stormwater Management All 4ther Funds Total (Gross) Less Transfers Reimbursements Total (Net) Adopted Re~enue Budget 711195 $114, 684, 474 891,238 1.~26,344 6.239,306 12,136,483 a 107,331. ~49 ~242.8Q8, 994 {16,052,764) $226,758,230 Revisions to Adopted Budget (711/9~ - 12131195) $$.565 690 2, 760 245.157 ~28,197) 611,739 S840,714 Q $840,714 Revised Revenue BudgeE 12/3~195 ~11~,693,039 891,925 1, 529,104 6,454,463 12,'I08.286 61 ~ ,739 107,331,149 $243,649.7Q8 (16.052,7fi4) $227.596.944 - 10- CITY OF SANTA MONICA FY 1995196 REViSIONS TO ADOPTED REVENUE BUDGET {7I1195 - 12131195] Council Agenda Sessian Itern Date ~------------- Number Description/Fund ----------------------- -------------------------------------------------------- 7/1 1/95 $-E Increase to reflect establ~shment of the C~ty's Stormwater Drarnage System as a City Utility and Enterprise and establishing an assoc~ated stormwater management ~ser fee {Fund 34 - Stormwater Management) 7/25/95 6-H Increase to reflect acceptance of a grant ~rom the State Water Resources Control Board as well as related match~ng funds associated with the development af a Municipal Stormwater/ Urban Runoff Pilot pro~ect (Fu~d 20 - Miscellaneous Grants) 8/8195 6-1 lncrease to recognize an increase in the amount of a grant from the United 5tates Ecanomic Develapment Admin~stration for use in the Crty's Comr~ercia~ Streetscape Financing Program (Fund 20 - Miscellaneaus Grants) 9/12/95 CC/HA; RA 2 Decrease m secured property tax re~enue reflecting an aud~t of County Assessor records (Fund 01 - Generall 9I12/95 CC/HAIRA 2 Reflects el~mination of a certain Police Permit fee that was found ta be a duplicate of another fee (Fund 01 - General- 9/12195 CC/HA/RA 2 Increase in Farmers Market re~enue to reflect praceeds from the State for redemption af coupons from the Women, f nfant, and Children Farmers Market Nutrition Pragram {Fund ~1 - General} 9112I95 CCIHA/RA 2 Increase in 20% set-aside port~on af praperty tax increrr~ent revenue reffecting an audit of County Assessor records (Fund 15 - LowlModerate Income Housing) Ar~ount $6'f 1,739 225,OOD 2,000 f903f (532) ~ o,ooo 690 -11- CITY ~F SANTA MONICA FY 1995196 REVlSIONS TO ADOPTED REVENUE BUDGET (711195 - '~21311951 Co~nci~ Agenda Sess~an Item Date Number DescriptroniFund -------------- ----------------------- --------------------------------------------------------------- ---- 9/12/95 CC,'HA!RA 2 lncrease ~n property tax increment re~enc~e ref~ecting an audEt of County Assessar records (Fund 18 - Ocean Park Rede~elopment} 9!12/95 CC;`HA;RA 2 Decrease in grant re~enues for the Senior Citizen Nutrrtian program to reflect actua! grant awards {Fur~d 20 - Miscellaneous Grantsl 9112/95 CC;HAIRA 2 Decrease m contnbut~on revenues for the Senior Cftizen Nutrition program to re#iect reu~sed estimate of contributions (Fund 20 - Miscellaneaus Grants) 91'i 2;95 CCiHAIRA 2 increase in grant revenues for the Senior C~tizen Home Deli~ered Mea~s program to reflect actuaf grant awards. (Fund 20 - Miscellaneous Grants) 9112195 CC~'HA~RA 2 Technical ac~~ustment to transfer budget for the Used Q~I Recycling Grant fram the Wastewater Fund and to increase budget to actual grant award (Fund 2~ - Miscellaneous Grants) 9/12i95 CC:'HA;'RA 2 Techn~cal ad~ustment to transfer budget for the Used Dil Recycling Grant to the Miscellaneous Gra~ts fund (Fund 31 - Wastewater) NIA N!A Admin~strat~ve ad~ustment to budget fiar the Used Oii ~pportunity Grant to reflect revision ta grant amount (Fund 20 - M~scelianeous Grants) Total Revis~ons to Adapted Re~enue Budget Amo~nt 2,760 (12,42~ ) (5,894} 5,987 30,735 (28,197} (250) $84Q,714 -12- EXHIBIT D -13- ~i ~ FEJND 1 General 11 Beach 12 Housing Authority 13 Disaster Relief 14 TORCA 15 LowlModerate income Housir~g 16 18 Redeveioprnen# 19 CDBG 20 Miscellaneous Grants 25 Water 27 Solid Waste Management 30 Pier 31 Wastewater 32 C~~~c Aud~tonum 33,52 Airpart " 34 Starmwater 37 Cemetery 41 Transportation 43 Gas Tax 53 Cable 53 Parks and Sports Self Insurance Funds 56 Comprehensive 57 8us 58 Auto 59 Workers Comp 77 Parking Authoraty Total {Grass) Less ~teimbursements CITY OF SANTA MONICA FY 1995 - 96 APPROPRIATION CHANGES Adopted Appropr~ation Revised 8udget IVet Capital Changes Budget 711195 Reappropriation 711195 - ~ 2139195 i 2131195 114,459,867 22,152,383 529,26B 137,141,516 3, 558, 612 681, 730 0 4, 240, 342 7,318,097 0 0 7,318,097 7, 909, 945 0 0 7,909, 945 1,Q8$,190 6,872,542 0 7,9fi0,732 891,238 7,979,250 (493,828) 2,376,660 12, 2Fi 1,494 0 0 12,2fi 1,494 1 'E,433,246 4,869,328 (930,000) 15,372,574 5,939,104 ~3,291,356 {3,580,964) 15,649,496 1 D,882,939 2,627,00'E (207,997} 13,301,943 10, 006,509 871, 003 (8,127) 10,869, 385 2,600,986 2,294,669 ('[45,732) a,749,923 ~ 7, 573,940 8,908,617 (183, 595) 26,288,922 1,651,625 526,010 (2,970) 2,174,665 1,663,628 1,945, 534 95,574 3,7Q4,736 0 0 0 0 727,017 39,605 0 766,622 22,974,029 8,963,3D2 (24,509) 31,912,822 1, 591, 360 670, 035 0 2,261, 395 547,129 0 0 547,129 0 239,fi20 D 239,620 2, 549, 806 0 0 2, 549, 8d6 1,17D,065 0 0 1,170,D65 662,253 0 0 662,253 3, 568,129 0 0 3, 568,129 1, 004,635 24,622 0 1,fl29, 257 244,433,803 * 76,958,607 (4,952,882) 316,037,528 and Transfers (~5,040,247) 0 0 {15,040,247) Total (Net) 228,993,556 76,956,fi07 (4,952,882} 300,997,281 " Includes $7,9a9,945 expected lo pe expended forearthquake recovery dunng FY 1995-96 from tokal earthquake recovery budget of $B4,p51,549 C~ty of Santa Mon~ca ~ FY 1995-96 Appropriation Changes 7/1l95 -12131195 Cour~c~l Agenda SessEOn Item ~ate Number Description Amount Fund FY ~994-95 Tatal Adopted Budget (Net) $ 244,033,803 7111195 6-E Household Wazardous Waste management video 10,000 20 7125195 6-Ft Catch Basm Moni#orang Project 225,000 20 25,000 31 818195 6-f EQA Planning Grant 2,QOQ 20 818195 9-B Architectural services to design the Police, Fire, and Ernergency 358,000 '1 Operat~ons Center 9112195 CCIPAIRA-2 Various FY1995-96 Appropriation Adustments per Year-End Budget Report for FY 'E995-9fi 1 d7, 055 1 95,574 33 ($,127) 27 609 15 (9,84Q) 41 4,307 31 Various technical changes Ad~ustment for 20% set-aside for tax mcrement maney (44,437~ 15 CIP changes (49,488) 20 MERL Loan programs (930,000~ 19 (3,949,D60) 20 City of Santa Manica FY 1995-96 Appropriation Changes 7/1195 - 12/31/95 ~ ~ ~ Council Agencfa Sessian Item Date Number Descnption Amount Fund Termination andlor ad~ustments af capital ~mpro~ement pro~ects as pro~ects arecompleted andlor for various technical reasons 5ubtotal Appropriation Changes CIP Reappropnatio~ Total Re~~sed Budget 12/31/95 (Net) 64,211 1 {450,000} 15 (207,997) 25 (179,288) 39 (14,669) 41 (1,732) 32 (4,952,882) 76,958,607 316,037,528 ExHis~T ~ -17- FY 1995196 MID-YEAR REVENUE ANALYSIS FY 1995196 Re~ised Budget + FY 1995196 FundlMa~or Proposed Estimated Revenue Account Changes Ac#ual Variance Comrnent General Fund Util~ty User's Tax $22,073,600 $22,491,OD0 $417,400 Greater than anticipated revenues from telephone and cable usage, ~artially flffset by less revenues from natural gas ~roviders reflect~ng ' ~ a one-time refund of prior year oa avercharges by the gas provider ' and decreased electricity usage Property Tax~s 'k3,$37,296 13,697,295 (140,001) Decrease primanly due to less than anticipat~d rE~enues fram unsecured, s~pplemental, and , delinquent property taxes, part~ally offset by greater aircraft and secured property tax revenues Sales Tax 17,633,000 18,770,000 1,137,OOU The pro~ected increase in Sal~s Tax revenues is due to a greater than anticipated increase ~n economic activ~ty and greater than anticipated grawth of taurism in the C~ty Business License Tax 11,519,Q00 11,724,004 205,~Qq The increase is due pr~marily to greater thar~ anticipated revenu~s FY 1995196 MID-YEAR REVENUE ANALYSIS ~ FY 'I9S5196 ~ Revtsed ~ Budget ~+ FY 1995196 FundlMa~or Proposed Est~mated Revenue Account Changes Actual Variance Commen# ~~ from the service and retail bus~ness sectors partially offset by iess revenues from the professianal sector Trans~ent ~ccupancy Tax 8,932,OOD 1~,537,~00 1,6~5,000 Increase due to greater than anticipated growth in a~erage h7otel , occupancy and roam rental rates co Municipal Ord~nance 6,730,000 7,~00,000 37~,000 Increase due to change in the start ' Violations date of the Attendant Parkmg Program in the Dawntawn park~ng structures resulting in more parkir~g citations beEng ~ssued in the '~ structures than antici~ated ~ On Street Meters 2,923,000 3,9QO,~QO 977,D00 Increase reflects a change in the start date af the Atter~dant Parking Program in the Downtown parking structures Structure Attendarit Parking 2,522,Q80 ~,261,040 (1,2~1,040) Decrease refkects a change in the start date of the Attendant Parking Program in the Downtown Park~ng structures Motor Vehicle In-Lieu 3,049,413 3,341,204 291,791 Increase refiects higher rate of n~w automobile registrations FY 199519fi MID-YEAR REVENUE ANA~YSIS FY 1995196 Revised Budget -~ FY 1995196 Fund/Ma~or Propased Estimated Revenue Account Changes Actual Variance Camment Real Property Transfer 1,244,40~ 1,364,800 12Q,40a Ir~crease reflacts a comb~~ed Tax increase in the ~olume of real property sales and the average property sales pric~, ar~d the effect of several extraordinarily large sales transactions ~ Ir~terest 2,577,584 2,577,5$4 0 On budget N O Parking Facilities Tax 2,920,000 2,780,000 (~40,000) Decrease re~lects a change in the start of the Attendant Parking Program in the Downtown park~ng structures All Others 18,746,6~6 20,OQ9,917 1,262,451 Ir~crease pr~marily reflects the greater than anticipated use of developer contributed Inclusionary Housing Fees and Ho~sing Mitigation Fees for qualified cap~tal pro~ects These fees are not a~a~lable to ftnance general Ctty S~NIC~S Total General Fund $114,708,039 $119,553,040 $4,845,001 B~ach* 2,853,343 3,Q81,179 227,836 Increase pr~marily due to greater FY 1995196 MID-YEAR REVENUE ANALYSIS FY ~ 995J96 Revised Budget f FY 1995196 FundlMa~or Proposed Es#imated Re~enue Acco~nt Chang~s Actual Variance Camment revenues from beach concessians, ~r~creasec~ ~nterest earR~r~gs, ~nanticipated revenues from the 415 PCH properties, and great~r keaselrental and encroachment revenues Housing Authority* ~ N ~ Disaster Re~aef* TORGA* Redevelopment Fur~ds* ~Law/Mod~rate Income Hous~r~g, Dowr~town, Ocean Park, ar~d Earthquake R~covery) 7,471,373 8,94$,47$ (522,895) Decrease primarily reflects red~ct~or~s tor the Shelter Care Plus program and the Section 8 Housing certificate and voucher pragrams 7,909,945 7,9a9,9~5 D On budget 5,088,~90 4,736,216 {35~,974) Est+mated actt~al reflects c~rrent est~mate for rate of ~se of TORCA Conversion Taxes for qualifying T~RCA loans anc~ filing fees for associated administrative costs 14,409,905 ~4,237,944 (173,961) Down#awn and Ocean Park areas have ~ealized lasses rn assessect valuation primarily due to assessment appeals by praperty owners At this time, no change Es proposed far revenues from the new Earthquake Redevelopment Area FY 1995198 MID-YEAR REVENUE ANA~YSiS FY 1995196 Revised Budget -~ FY 1995196 FundlMa~or Propased Estimated Re~enue Account Changes Actual VarEa~ce Comment pending resolution o~ technical issues with the County of Los Angeles concerning the assessed ~aluation of tf~e area Community Development* ~3,3~6,334 14,458,845 1,142,511 Increase pnmarily reflects fhe Block Grant ar~ticipate~ receipt and use of MER~ program grants from HUD for repair of damaged hausing units Part~ally offsetting is a change in the pro~ected use of a supp~ementai Federal Earthquake recovery grant and the sh~fting af the use of a port~on of current year's CDBG allocation to FY 1996197 Miscellaneaus Gran#s* 6,565,675 11,909,006 5,343,331 Increase pr~marily reflects timing changes ir~ the recei~t of federal HOME funds (Emergency Supplemental, Presidential Cont~~gency, and In~estment Partnership funds), Water** 10,053,394 10,463,395 10,001 I~crease primarily reflects greater than anticipated interest earnings , ~artially offset by less than antECipated revenue from construct~an related fees N N FY 1995196 MID-YEAR REVENUE ANALYSIS FY 1995196 Revised Budget ~ FY 1995196 FundlMa~or Propased Es#imated Re~enue Account Ct~anges Actual Variance Comment 5olid Waste Managemer~t~* 1~,539,573 10,643,054 103,481 Increase ~rimarily reflects greater than antici~ated receipts from pu#~lic use of the City's transfer station and ~rom the pr~vate hauler surcharge program Partialiy offsetting are less t~~an anticipated reven~es frorn the household hazardous waste coHection facility, dump use fees, and refuse collection fees Pier** 1,534,7Q2 ~,403,074 {131,628) Decrease pnmar~ly due to less than antic~pated revenues from Pier rentals and promotional fees Part~ally offsetting are higher interest earn~ngs Wastewater** 12,~08,286 12,31$,732 21~,446 Increase primarily reflects greater interest earnings and an mcrease m the payment from the City of Los Angeles far its share of operation and ma~ntenance costs at the Moss Lift Station Partialfy offsetting is a decrease ~n revenues from under- ground tank permits as many tank owners are opting to remove tanlcs rather than ~e-permit them N w FY 1995196 MID-YEAR REVENUE ANALYSIS FundlMa~or Re~enue Account FY 1995/9fi Revised Budget + Proposed Changes FY 1995196 Estimated Actual Variance Comment A~aditor~um** ~ AirpartlSpecial AvGat~an** N ~ Sto~mwater Management* Cemetery** Transportation** 'i,842,320 ~,886,985 44,665 Increase pnmanly due to greater rev~nu~ from auditorwm ren#als due to increased bookings and more mterest earnmgs, partially affset by less re~enues from parking and concessions 3,585,794 3,577,fi79 (8,~15} Decrease primar~ly d~e to less hangar rentals and fuel sales partially offset by greater interest earnings 611,739 598,638 (13,101) Decrease due to less than anticipated reve~ues from the new Stormwater Management fee 367,$00 374,300 6,500 Increase reflects greater than anticipated revenues from lot sales, miscellaneous ser~ices, and interest ear~ings partialiy offset by less rever~ues from crypt sales 18,681,400 18,608,612 {72,788) Decrease primarily reflects less than anticipated State TDA Sales operatEng revenues partially offset by unant~cipated revenue from the Los Angeles County Metropalitan FY 1995196 MiD-YEAR REVENUE ANALYSIS i N ~,, ~ FY 1995196 Re~ised Budget + FY 1995/96 FundlMa~or Proposed Estima#ed Re~enue Account Changes Actual Var~ance Comment Transit Authority (MTA) related to Proposition C Econom~c Ass~stance Func~s and Proposition A ~nterest subsidies, greater c~arter service re~enue, and greater proceeds from passenger ridersh~p Gas Tax* 2,337,fi26 1,608,596 (729,D3D) Decrease reflects a change m the rece~p# of Highways Through Cities (HTC}, Aid to Cifies (ATC), and intermodal SurfaceTransportat~on Act (ISTEA} funds due to timing changes far completion of #he capital pro~ects financed by these grants Gable`* 22,000 26,6QQ 4,fi00 Increase due ta gr~ater than antici- pated mterest earnings Parks and Recreational 7,000 15,T00 8,700 increase dus to greater than antic~- Facilities* pated interest earnings Self Insurance Funds a) Camprehensive 3,7Q8,380 3,710,174 1,794 Essentially on budget b~ Bus 1,107,887 1,08$,5$7 {19,3pfl) Decrease due tn less than anticipated interest earni~gs FY 1995196 MID-YEAR REVENUE ANALYSlS FundlMa~ar Revenue Acco~nt FY 1995196 Re~ised Budget + Proposed Changes FY 1995196 Estimated Actual Variance Comment c) Automobile d) Worker's CQmpensation ~ Parking Authonty** Total All F'unds Less Reimbursements & Transfers Total Net (Revised 12131195) 688,005 673,3~5 (14,700) Decfease due to less than anticipated i~terest earnir~gs 3,465,760 3,47'6,060 1D,300 increase reflects greater than anticipated receipt of insurance se#tlements, partialfy offse# by kess interest earnings 761,450 838,150 78,700 Increase due to greater than anticipated parking lot revenues and ~nterest earnings 243,745,920 253,746,294 10,000,374 (16,052,764~ (16,155,436) (102,672) Reflects Stormwater Management fee payments from various City #unds to the Stormwater Management Fund and interest on pramissory notes paid by the Solid Waste Fund #o the General Fund 227,693,156 237,590,858 9,$97,702 , N V ~ FY 1995196 MID-YEAR REVENUE ANALYSIS FY 1995196 Revised Budget + FundlMa~or Proposed Revenue Accou~t Changes Less Proposed Changes (Net) {9~i,212) Less Co~ncil Revisions (Net} (84~,714) Total Net (Adopted} 226,756,230 * Special Revenue Funds ** Enterprise and lnternal Service Funds FY 1995196 Estimated Ac#ual VariaRCe Comment EXHIBIT F -28- PROPOSED CHANGES TO FY 1995l96 REVENUE BUDGET Increasel Fund Accou~t Name ~Decrease~ Corr~rrlents General Santa Monica Arts $15,000 To reflect two grants fram the Foundation Grants Santa Monica Arts Founda- tian ta be usecf for arts rela~ed pro~ects {510,00~ for the Sanrta Monica Arts Festi~al and 55,000 to assrst in funding t#~e Santa Monica Economic RepQrt on the Arts) Miscellaneous Cal Arts S~pport Pragram 4,752 To reflect grant from the Grants Cali~ornia Arts Council to be ~sed for arts reiated pro~ects M~scelianeous CAC 5tate/Local 8,460 To reflect matching grant Grants Partn~rship from the Caiifornia Arts Council to assist in funding the Santa Monica Econom~c Repart on the Arts M~scellaneous Hausehold Nazardous &8,400 Ta reflect new grant from tf~e Gran#s Waste ~~scre~ianary California lntegrated Waste Grant Management Board for use m the C~ty's Househald Hazardous Waste program Tatal Change (Grossl $96,2~ 2 -29- EXHIB[T G -30- SUMMARY ~F PROPOSED FY 1995-96 APP~OPRfATION INCREAS~S!{FiEDUCTIONSI INGRE,4SES1 FUND QEPARTMENTIDIV[51QN dRERUCTIONS) ITEM General G~#y Manager/ S 32,775 Increase capi#al outlay appra~raations Infarmavon 5ystems to upgrade camputers m variou5 departments to allow C~ty sisff inembers to connect ta the new c~tywide e-rnad system and ta allow utilization af current word processing software. General Fire/ S 29,979 Increase caPital outlay appropnations Administravon to provide fu~ding for upgrsding of the Departm~nt's computer network and dispatch system Increase financecf by the sale of surplus fire equipment. General Communrty & Cultural Servicesl Admin~svatian $ 41,798 To reflect replacement of 1.4 F7E permanent Recreatian Caordina#or posit~on with 1 0 FTE perrr~anent AdrninisVatr~e Services Qfttcer position. Cultural Affa~rs $ 28,212 To reflect add~tional donat~ons pledged by the Santa Monica Arts Foundat~an and add~tionai funds granted by the Cahfornia Arts Counc~i for the Sania Mornca Arts Festival {~ S 7 4,752t, and for the C~ty's Econom~c fmpact Renort on the Arts ++5~3,4601 :-fuman ServECes S 7,408 `o reappropnate Tuncis returned from the =ocia~ serv~ces agencv grant program to ~inance ongo-ng commurnty ser~ice racility maintenance costs General L~brary~Administration $ 7,754 Increase appropriations to refleci receipt & Branch L~brary 5ervices oi 5tate Literacy Grant funding for FY 1995-96 General Non-Deoartmentat~ S ! 14,6D4} ~ecnnicaf approonat~on ta reflect use '~terfuno Transact~ons of an addit~onar amount of Prop A `und~ng, transferreo #rom the Mis- cellaneous Grants Fund, far compietior~ of the Paratransit Study {-$7,QQ0}, rece~pt of State Literacy Grant funds (-57,754?r receipt of additEOnal grant #unds #rom the ~a,ifornia Arts Cauncii (-513,212}, and ~ncreasea reimbursement to the Pier Fund d~e to the con~ersian of 'f 8 F~'~ as- needed posrtions ta permanent status for cont~nued support of the Farmers' Market Program I + S 13,3621. - 3~ - SUMMARY QF PROPOSED FY 1995-96 APPRQPRiATiON INCREASES!{REDUC~'IONS1 INCREASES/ fUND DEpARTMENTIDEVISIQN {R~DUCTIONSE ITEM General Cap~tal Pro~ectsf S 1?,100 ~ncrease appropriat~on for the V-rgtintia Recreation & Cuftural A~enue Park Impro~ements Pra)ect util~zrng revenue obxained from the rental of #he ad~acent parkmg lot at Clo~erfie~d and Pico BouEevards. Hous~ng Non-Departmental/ S i422,969! Appropr~atinn changes reflecting: Author~#y lnterfund Transactions Funding ~ncrease resul#~ng irom extens~on of Section 8 earthquake assis#ance program by HUD { f 5159,3Q5}; HUD fund~ng decrease for the Housmg Authorrty's 5ectron $ ~oucher program (-$81,164}; Hl1D fundrng decrease for the Hausing Authonty's 5ection 8 cernficate program {-5274,661 }; and HUD funding decrease for the Shelter Plus Care program (-5226,4491 to reflect the latest estimates of HUD grant-eligible activity which will occur in FY 1$95-96. Disaster Various S 451,500 Ir~crease tha FY 1995-96 budgets far the Relief earthquake recovery pro~ects ~nd~cated belaw to comcide with latest estrmates of operatEOnal fund~ng r~eeds: Pro~ect Amounts Safety Insqections + $89,90d of Reguiated I-Eous~ng Specia! Building anci 5afecy Servtces t S22t ,5~~ G eneral + $ 84, 800 Admmistration Exoense ~ 555,300 Documenta±ron ~DBG Non-DepartmentaU $ 3,940,781 !ncrease appropnations to reflect latest Interfund Transactions estimate of CC78G-f~nanced City Multi- fam~ly Earthquake Repair Loan (MERL~ Pragrarr~ acU~ity which wili occur in FY 1995-96 -~2- SUMMARY OF PROPOSED FY 1995-96 APPROPRIATION 1NCREAS~511REDl~CTIONSI INCFiEASESI FUNR DEPA{iTME~1T/~IVlSION (REDUCTIONS} ITEM M~sc Non-Departmentai/ S 5,376,785 Increase a~propriatrans to reflect latest Grants Interfund Transac#~ons estirnate of HQME Pragram-fma~ced MERL Program activity which wdl occur ~n FY 1995-98 (+55,22Q,7991, estabfish #echrncal appropriatEons to recogrnze the transfer aT Prop A funds to the Generai Fund #or compleUOn af #he Paratransit Study {+$ 7,4QQ}, rece~pt of State R~ieracy Grani funds (+~7,754?, and additronal grants frorn the Califarrna Arts Council for arts-rela#ed pro~ects i+~13,2121, as welf as reimbursement of the Wastewater Fund tar Household Hazardocrs Waste Progr~n Discretionary Grant-ehgible exper~ses i + S68,p~01 M~sc Caprtai Pro~ects/ S 36,000 Establish capita! profec# 8ppropnat~on Grants Municipai Bus Lines for admrrnstrative expenses and con- tractua~ servrces ta des~gn an electr~c vehicie charging faciiity fo be funded by exist~ng Prop A resourCBS. Prer Resource Managementl S 13,362 Ir~crease salary a~d wages apprapria- Economic De~elopment-P~er tions to refEect replacement nf 1 2 FTE as- needed Staff Assistant II! and ~ 6~TE as- ~eeded Custodian I positions, with 1$ FTE permanent Staff Asaistant Ilf pos~tians for contEnued support of the =arrr~ers` Market Prograrrr Pier fVon-0epartmental/ S [ 13,362} Technical appropriation to reflect Interfund Transactions ~ncreased reimbursement from the General rund aue to above enhancement to the Farmers' Market Program. Was#ewater Environmentai and Public S 68,000 Esta#~hsh appropr~ation far the House~old :Vorks Managementi Hazaraous NJaste Pr~gram D~screvonary En~ironmen~at Programs Grant Program funded by the Califorrna ;niearated Waste Ma~agement $oard. VVastewater ~Vo~-Departmental/ S s68,00Qf Technicel appropnatEOn to refiecr Interfund 7ransactrons reimbursement from ihe M~scellaneaus Grants Fund for Ho~sehoEd Haxardous Waste Grant Program expenses Comprehensi~e Non-~epartmentalf S 7,729 Tecnnicai appropriauon to reflect Self-Insurance Interfund Transactions increased reimbursement to the Workers' Compensat~on Fund to refiect ~rscrease ~n operatianal expenses due to MOU increases. -33- SUMMARY QF PROP~5ED FY 1995-96 APPROPRIATION INCREASESliREDUCTIONSI 1NCREASESI FUND QEPA~{TMENTIDIVISlON ~REDUCTIONS) Bus Non-Departmental! Self-fnsurance interfund Transactions Auto Non-Departmental/ Self-Insurance Interfiund Transactions Warkers' Compensat~on Self-fnsurance iVon-Departmeniai/ Interfund Transactions Vanous Beacn Vanous ITEM S 1,63i Technical appropr~atiar~ #o reflect ~ncreased rejmbursement to the Workers' Compe~sat~on Fund to refiect Encrease in operat~onal expenses dus to MOU mcreases. S 1,134 Technicaf appropriation to reflect increased reimbursement to the Wor~cers' Compensation Fund to reflect increase in operatiqr~ai expenses due to MQU 3ncreases. S 14,494} Technical apprapriat~vn to reflect increasect re~mbursement fram the Cornprehensive, 8us, and Au#o Self- Insurance Funds to partially nffset increase ~n operatir~g expenses due to MOU increases. $51,103 ~stabiish apprapnations to finance payment of Stormwater Management Fu~d ser~~ce user fees in those funds having property sub~ect to such fees. The ac#ual breaiedown by fund is as #ollows Generai Fund $ 6,693 C~vic ~uci Fursd 2,863 Airport Fund 35,Q06 ~ ransportation Fund 2,753 ~as Tax Furta 709 Parkinq Authontv Fund 3.079 Total 551,103 T~e follow~ng appropriaiian cnanges conf~rm budget c~anges resulting from MOU-related provisions Ali appropriavans are #inanced by funas a~aiiable m each fund's balance Community ana Cui+_ural Services~8each $ 6,015 Environmental and Public `Norks Management/ Beach Maintenance $ 665 Solid Waste ~nvironmental ar~d Public Managemenx `,Norks Management/ 5olid Waste Management 513,063 Street Sweep~ng/Cleaning S10,393 Prer Pohce/Harbor Unit S 4,388 -34- SUMMARY OF PROPOSED FY 1995-86 APPROPRIATION I N C REAS ES1~ R ED UCTI O N S 1 iNCREASES/ FUND Wastewater A~rport Cernetery Cahle Communi- catians Workers` Compensation Seif-Insurance Water DEPARTMEN~/DIVISIQN fREDUCT10NS1 Resource Managemen#/ Ecanomic Development-Pier $ 10,62~ Environmental and Pubi~c Wovks Management/ Wastewater $ 64,279 Environmental Programs S 13,724 Resource Management/ Airport S 1,347 Enviranmental and Pubiic Works Managementl Cerrtetery S 4,454 C~ty Manager/ Cable TV S T 1,281 C~ty Manager! R~sk Management Enwronmental and Public Works Managementl Water F^ance•ouogermytucc°~g 961 s ~,ooo S 21,177 -35- ITEM EXHiBIT H - 36 - SUMMARY OF FY 1995-9G TRANSFERS REQUIRING CITY COUNCIL APPROVAL [NO NE7 BUDGFT IMPACT) fUet Fund DepartmentlDivisifln S& W S& E CO CIP Chanqe General Community and $ 0 $ 15,2QD} $ 5,20Q $0 S 0 Cultural/Administrat~on Human Ser~ices 0 ~5,000} 5,000 0 0 Total Cammunity and Cultural $ 0 S{10,204) $10,200 $0 $ Q Ser~ices 5up}~lies and Expenses sa~ings are transferred to Capital Outlay for the purchase of computer equipmen# CHANGES REaURIED FOR TECHNICAL REASONS TO FY 1994-95 {NO FINANCIAL iMPACT) ~let Fund DepartmentlDivision S& W S& E CO CIP Chanqe General C~ty CouncillCounc~l $ O S (333} $ 333 50 S ~ City Manager/Admin (14,011} 511 0 0 {13,5Q0? City Manager! 0 0 13,500 0 13,500 Info Systems Palice/ 0 {48,000) 1 19,096 b 71,096 Office of Admin 5ervices Police/ 0 (5,410) 13,314 0 7,9a4 Otfice of Special Enforcement PolicelDffice of Operations 0 (79,000} 0 0 {7g,00Qf Fire(Trairnng (3} 3 0 0 4 LibrarylAdmin and Facilities {97) 97 0 0 0 Non-Department! {224,$53) 0 0 0 (224,853) Retirement Non-~epartmentallAll Other p [313,696} 0 0 {37 3,696} Non-Departmentall O 4,097 0 0 4,097 In#er Fd Trans ${23$,9641 S{441,73i 1 ~146,243 $0 ${~34,452y ~hese I~udget changes were rnac~vertarrtly ornrtted frorrt the FY 7 994-95 Year End 8udget Report. f '.financa' bvdgenmybvdexh - 37 - EXHIBIT I - 38 - RESOLUTION N0. _ 8499 (CCS) {City Co~xncil Series) A RESOLLITION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA ESTABLISHING NEW CLASSIFICATiONS AND ADOPTING SALARY RATES F4R HOUSING COORDINATOR, SENIOR ADMINISTRATIVE ANALYST - ENVIRONMENTAL AND PUBLIC WORKS, UTILITIES ENGINEER, CRIMINAL ~NVESTIGATI~NS ANALYST, POLICE RECORDS SUPERVISdR, MAINTENANCE MANAGEI2 - TRANSPORTATION, TRANSIT FACiLITIES MAINTENANCE AND VEHICLE ENGINEERING MANAGER, ACCOUNTING SUPERVISOR - TRANSPORTATION, FISCAL STAFF ASSISTANT II - TREASURY, GIS DATA SPECYALIST, CRIME PREVENTION COORDINATOR, ADMINISTRATIVE SERVICES OFFICER - PLANNING AND C~MMLJNITY DEVELOPMENT, BUILDING OFFICER, PERSONNEL SERVICES SPECIALIST AND SENIOR ADMINISTRATIVE ANALYST - BUDGET THE CITY CQUNCTL OF THE CITY OF SANTA M~NICA DOES RESOLVE AS FOLLOWS: SECTI~N 1. The following monthly salary levels are hereby established for the indicated permanent classifications effective July 1, 1995: HOUSING COORD~NATOR SENIOR ADMINISTRATIVE ANALYST - ENVIRONMENTAL AND PUBLIC W~RKS UTILITIES ENGYNEER CRIMINAL INVESTIGATIONS ANALYST $5,134/Month E-Step ($5,493/Month with PERS) $4,987/Month E-Step ($5,336/Manth with PERS) $6,185/Manth E-Step ($6,617/Manth with PERS) $4,112/Month E-Step - 39 - {$4,399/Month with PERS) POLICE RECORDS SUPERVISOR MA~NTENANCE MANAGER - TRANSPORTATION TRANSIT FACILITIES MAINTENANCE AND VEHYCLE ENGINEERING MANAGER ACCOUNTING SUPERVISOR - TRANSPORTATION FISCAL STAFF ASSISTANT Ii - TREASURY GIS DATA SPECIALIST CRIME PREVENTI~N COORDINATOR $3,852JMonth E-step ($4,i32/Month with PERS} $5,481/Month E-Step ($6,935/Month with PERS) $5,88~fMonth E-5tep {$6,293/Manth with PERS) $4,864/Month E-Step {$5,204/Month with PERS) $3,058/Month E-Step ($3,272/Month with PERS} $3,638/Month E-Step ($3,893/Month with PERS) $4~112jManth E-Step ($4,400/Month w~th PERS) ADMINISTRATIVE SERVICES OFFICER - $5~881/Month E-Step PLANN~NG AND COMMUNiTY DEVEL~PMENT ($b,292/Month with PERS) BUILDING OFFICER PERSONNEL SERVICES SPECIALIST $6~819/Month E-Step ($7,296/Morith wlth PERSj $3,391/Month E-Step ($3,628/Month with PERS} SENSOR ADMINYSTRATIVE ANALXST - $4,987/Month E--Step Bi3DGET =$5, 336/Month with PERS) SECTION 2. The City Clerk shali certify to the adoption of this Resalution, and thencef~rth and thereafter the same shall be in full foxce and effect. APPROVED AS TO FORM: Marsha Jan outrie City Attorn -40- POSITION CHANGES Following ts a Itst of b~dgetary pos~t~on changes whECh comcide with class t~tke and salary changes which Cauncil has e~ther previously approved, En FY 1995-96, ar whrch are bemg presented to Councif, far approval at this time {see the fallowing Proposed Nsw Classifications ar~d Salary Rates Resalut~on~. These position changes ha~e been approved by the Personnel Baard. Those pasition changes wt~ich relate to class~fications andlor salary c~anges IESted in the foflowmg resolution are indicated with an asterESk {*]. Council appro~al of all the budgetary position changes fisted here is requested at this time. Department Division ~elete Add Finance Adrnrnistration 1 0 FTE permanent 8udget 1 0 FTE permanent Budget Coordinator position Manager position 2.0 FTE permanent 5en~or 2.0 FTE permanent Seniar Administrat+~e Analyst positions Adrrtinis~rative Analyst - Budget~ ~OS1t10~15 Treasury 2 0 FTE permanent Staff Assistant 2 0 FTE permanent Fiscal Staff !I! pasi#~ons Assistant II - ~reasury* pasitions 2 0 F7E permanent Fiscal Staff 2 0 FTE permanent Fiscai Staff Assistant II positions Assistant II - Treasury* pasitions Personnei Personnel 1.4 F7E permanent Staff Assistant 7.0 FTE permanent Persor~nel IV posi#ion Ser~ices Specialist~ position Planning & Admrrnstration 7 0~7E parmanen# Transportat~an 1.0 FTE permanent Community Planner position Adm~nistra#i~e Serv~ces Officer - Development Planning & Cammunity Development* pos~tEOn Pplrcy & ~~ FTE ~ermanent Building & Safe#y 1.0 FTE permanent GIS Data Plannmg OperatEOns Supervisor position Specralist~ pos~tion Analysis Police Office of 5A FTE permanent Crime Analys~s & 5 0 FTE permanent Crime Admin~strative Prevention Coordinator positions Prevention Coardinator* 5ervices pos~tions ~ 0 FTE permanent. hmited-term, 1 0 FTE permanent, hmited-term, Cnme Analysis & Pre~ent~on Crime Pre~ention Coordinator - Coordinator - SHO pasition SHO* posit~on Off~ce of CrimEnal In~estigations 1 0 FTE permanent Cnme Analysis & 1 0 FTE permanent Cnmmai Prevention Coordinator pasition Investigat~ons Analyst* pos~tion -41 - Department Di~ision Community & Parks & Sports Cultural Ser~~ces Con-srnunrty & Senior Programs Human Services Delete l Q ~TE permanent Recreation Superv~sor posrtian 1 0 FTE permanent Recreation Programs Coordinator pos~tian 0 S FTE permanent Recreation Programs Coordmatar pos~t~on 1 0 FT~ permanent RecreatEOn Center DErectar posrtion 1 A FTE permanent Cashier Clerk pasition 1.0 FTE permanent Recreation Supervi5or positian 1.0 FTE permanent Commun~ty Center Supervisor position 1 0 FT~ permanent Recreat~on Pragram Coordinator posit~on 1.0 FTE permanent Recrea#~on Pragrarn Coord~nator posit~on 0.5 FTE permanent Fiecreat~on Program Coordmator posrtion. 1.0 FTE permanent Seniar Sernces Outreach Coordmator position 1.0 FTE permanent Recreatron LeadEr pos~tion 1.0 FTE permanent Recreat~on Super~[sor posit~on 2.0 FTE Permaner~t Carnmunrty Center Super~~sar ~asitions Add 1 d ~TE permanent Pr~ncipal Community Services Superv~sor pasition 1.0 F7E permanent Community Serv~ces Program Supervisor- Communrty Sports position 0.$ FTE permanent Comnr~unity Ser~ices Program Supervisor Aquat~cs & Commu~~ty Sports Programs posttion 1 0 F~E permanent Community Services 5pecialist IV posrtion 1.0 F7E permanent Commun~ty Services Specialist IV pos~t~on 1 0 FTE permanent ~rinc~pal Commun~ty 5er~~ces Supervis~r pas~tion ~ 0 FTE permanent Principal Community Ser~~ces Supervisor- 5en[or Ser~ices posit~on 7.0 FTE permanent Cammurnty Services Program Superv~sor posit~on 1.0 FTE permanent Corrtmun~ty Ser~~ces Program Superv~sor- Therapeut~c Recreation Programs positron 0 5 FTE permanent Comrr~unity Services Program Superv~sor- Volunteer Programs position 1.0 FTE permanent Cammun~ty Services Speciafist IV posEtion 7.p FTE permanent Gc~mmun~#y Services Spec~aEist II posrtion 1.0 FTE permanent Princ~pal Communrty Serv~ces Supervisor- Yoc~th & FamiEy Ser~ices pos~tion 2.0 FTE permanent PrincGpal CommunEty Ser~~ces Supervisor- Youth & Fam~ly Services pos~tions -42- ~epartment Division Delete Community & Hur~'sar~ 3 0 FTE permanent Recreation Cultural Serr~ices Program Caordmator positions Services {cont'd1 ICQflt'C~~ 1.Q FTE permanent Virgrnia Avenue Park Program Speaahst pos~tion 1.0 FTE permanent Recreation Special~st position 0 6 FTE permanent Recreation Specialist position Fiesaurce Administration '[ fl FT~ permanent Attmin~stratrve Managemen# Services Of#icer-Earthquake Recovery pos~tion Housing & 1 0 FTE permanent Hausing Redevelopment Assistance Supervisor position Housing & 1 0 FTE permanent Sernar Rede~elapment Admir~~strative Analyst position Municipal Bus Administration Lines 7 .0 FTE permanent Seniar Accountant positior~ Acfmm~stration Maintenance 1.0 FTE permanent Transportation MaEntenance Superir~tende~t pasifion Mamtenance 1.0 FTE ~ermanent Transportation Mamtenance Manager position Environmental Adm~nistration 2 0 FTE permanent Sernor & Public Administrative Analyst posit~ons Works Managemerot Maintenance 1.0 FTE permanent AdrninEStra#E~e Management Analyst posit~on Public Faciiities 2.0 FTE permanent Ma~ntenance Ma~ntenance Warker I positions Er~~~ronmental Recycling 1.D FTE perrr~anen# Marketing & Pu~lic Analyst posit~on and Wor~CS 1.0 FTE permanent Account Management Inspector position {cont'dy -43- Add 3 0 ~TE permanent Corr~mun~ty Services ~rogram Superv~sor- Yauth & Famify Services F]OSIt10~15 1.0 FTE permanent Comrriunity Ser~ices Program Superv~sor- Empfoyment Programs position 1 0 FTE perman~nt Community 5ervices SpecEafist IV positian 0 6 F~E permanent Comm~nrty Services 5pecialist III - Yout~ Fitness position 1.0 FTE perrnanent AdmEnistrative Services Officer posit~on 1.0 FTE permanent Ho~sing Coordinator` positEan 1 Q FTF permanent Wousing Coard~natar' position 1.0 FTE permanent Accaunt~ng Super~isor -Transportation~ posrtian 1.0 FTE permanent Transportatian Fac~lities Maintenance & Vehicle Eng~neer~ng Manager'~ positron 1 0 FTE Maintenance Manager- Transportat~on` posrtioro 2.0 FTE permanent Senior Adminrstrat~~e Analyst - En~irvnmental & Pubfic Warks Management~ pasrtions 'i Q FTE permanent Maintenance Management Analyst posrtEOn 2.Q F~'E permanent Gra~fiti Removal Techrncian posrtions ~ .0 FTE permanent Environmental Outreach Speaalrst posmnn Department Di~ision Delete Add Wastewater 1 0 FTE permanent Stormwater Coordcnator position 1 0 FTE permanent Stormwater Management Program Coorcfinator position Env~ronmental Pragrams Water f Ifinancelbudgetlexhihiti 1.0 FTE permanent Envrronmental Programs Inspector position 1.0 FTE permanent CivEl Engineer position. 1.0 FTE permanent Resource Efficiency lnspector position ~ .0 FTE permanent Utiltt~es Engineer~ position -44- • , Adopted and approved th~s 23rd of February, I996 ~ ~~~ Mayor I hereby certify that the foregoing Resolution 8999 (CC5} was duly adopted at a meetmg of the City CounciI held ~n the 23rd of February, 199fi by the following vote Ayes Council members Abdo, Ebner, Genser, Greenberg, Holbrook, O'Cflnnor, Rosenstem Noes Council members None Ahstain Councii members None Absent Councii mem~bers None ATTEST ~ ~ ~ i ~ ~ ~ A . • Crty Clerk ` ~KHIBIT J -45- f FIN CMD•sd:f:\finance~budget\mybudrev\my/9596\mi.dcresa ' Council Meeting: February 20, 1.996 Santa Monica, California RES~L~UTION NO. 9000 (CCS) (City CQUncil Seriea) A RESOLIITIDN OF THE CITY COIINCIL OF THE CITY OF S~NTA MONICA AMENDING THE BIIDGET FOR THE FISCAL YEAR 1995-96 WHEREAS, the City Council adopted the annual budget for fiscal year 1995-96 an June 20, I995; and WHEREAS, the City Manager conducted a mid--year review during January and February 1996; and WHER~AS, City Charter Section 15Q6 authorizes the City Council to amend the budget by motion adopted by the affirmative votes of at least five Council meml~ers, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS: SECTIQN l. The budget for fiscal year 1995-96 as hereby amended by the revenue adjustments detailed in Exhibit A. SECTION 2 The budget for fiscal year 1995-96 is hereby amended by the appropria~~an changes detailed in Exh~bit B. SECTION 3. The budget for fiscal year 1995-96 is hereby a~nended by the ~ransfers between maj or account grvups in departments which are detailed in Exhibit C. SEC'~ION 4. The City Clerk shall certify to the adaptiion of this resolution and thenceforth and thereafter the same shall be in full force and effect APPROVED AS TO FORM. ~ ~~~~~ D~~~ Marsha Jone~ Mvutrie ` City Attorney -46- ~ Funcf Generai Misce[laneaus Grants Miscellaneous Grants M~scellaneous Grants EXHTBIT A PROPOSED CHANG~S T~ FY 1995l96 R~VENUE BUDGET Account Name Increase/ (Decreasel Comments Santa Monica Arts Fount~ation Grants $15,000 Ta reflect two grants from tt~e 5anta Mon~ca Arts Founda- t~an ta be used far arts related pra~ects ($10,000 for the Santa M~n~ca Arts Festt~af anc! $ 5.OOQ to assist m fund~ng the Santa Manica Ecanomic Report an the Arts} Cai Arts S~pport Program 4,752 To reflect grant from the Ca[ifornra Arts Councif ta be ~ase~t for arts related pro~ects. CAC StatelLacai 8,4fi0 To reflect match~ng grar~t Partners~ip from the Califorr~~a Arts Cou~cil to assist in funding the Santa Mariaca Econom~c Re~ort on the Arts Ho~sehoicf Hazardous 68,000 To reffect new grant from the Waste Discretionary Californ~a fntegrated Waste Grant Managemer~t Baard for use in tt~e City's Household Hazar~ous Waste prr~gram. Totai Ct~ange (Grassl 596,212 -~+7- / EXHIBIT B SUMMARY OF PROPOS~D FY 199~-98 QPPROPRIATION lNCREASES!(~tEDUCTI~N5} iNCftEASESi F~7ND DEPAR7MENTlDIVISlON ~RE~UCTfONS} ITEM ~enerai City Manager! ~ 32,775 lncrease caprtal outlay appropriations Information Systems to upgrade cnmp~ters ~n var~ous deparrments to aqow C~ty staff members to connect •.o ihe new cityw~de e-ma~l system and to akl~w utilization of current word processrng saftware General Fire/ S 29,979 Increase caprtai outlay appropriations Admrnisuat~on to provicfe fund~ng for upgracfing of the Department's computer network and dispatch system increase financed by the sale af surplus frre equrpment. Generak Commun~ty & Gult~rai Serv~ces/ Administration $ 4i,798 To retlect repiacement of '! 0 F7E permanent Recreat~on Coordmator pasit~on with 1 0 F'FE permanent AdmmGStrav~e 5ervices Officer pos~iion. Culturaf Affa~rs $ 28,212 To reflect addrtronaE donations pledged by the Santa Monjca Arts ~oundat~on and additional funds granted by the Calcfornia Arts Caunc~l for the Santa Manica Arts Festival {-h $ 7 4,75~?, and for the Ctty's Econam~c impact Report on the Arts ( + S 13,46D? Human Services $ 7,408 To reappropnate funds returned from the soc~al ser~ices ageney grant program to f~r~ance o~going commu~~ty ser~ice fac~lity ma~ntenanee costs. GeneraE Library/Ac3mmistrat~on S 7,754 Increase apprapnaUOns to reflect receipt & Branch L~brary Serv~ces of State L~teracy Grant fund~ng for F1' 1995-86. General IUon-Departmenial/ S {14,604) Techn~cal appropriation to reflect use Interfund Transact~oi~s of ar~ additconal amount of Prop A fund~ng, transferred from the Mis- ceilaneaus Grants Fund, far complet~on of the ParatransEt Study (-57,000}, receipt of State Literacy Grant funds (-57,754p, rece~pt of additional grant funds from the Cahfornia Arts Council {-$~3,2721, and increased reimbursement to the Pier Fund due to the con~ersion of 1.8 FTE as- needed positions to ~ermanent status for cant~nue~ support of the Farmers' Maricet Program { + S ~ 3,362}. -48- ~ FUND General F~ousing Authanty Disaster Relief CDSG SUMIUTA~Y OF PFtOPDSEQ FY 1995-98 AP~RO~R~AT~ON IHCREASES/(FtEDUCTI~NS) INCR~ASES/ DEPARTMENT/DIVlSION (REDUCTIONS} ITEM Ca~itak Pro~ects! S 12,10Q lncrease ap~rnpnatior- #nr the Virginsa Recreation & Culturai Nor~-Departmental/ Intertund Transactions Vanous Nor~-Departmental/ Interfund ~'ransactions Avenue Park Impro~ernents Pra~ect utilizing revenue obtamed from the rentai of the ad~acent parking lat ai Clo~ertield and Pico Bauie~ards. S (422,969i Apprapnation changes reflec#mg: Funding incresse resulting from extension of Section 8 earthquake ass~stance program by HUD { + $159,3~5); HUD funding decrease for tt~e Housing Authority's Section 8 voucher program ~-581,1 fi4}; HUQ f~~ding decrease for the Hous~ng Authority's SecUon 8 certi~icate program (-$274,fi611; ar~d HUD funding decrease for the Shelter Ptus Care program (-5226,449} to reflect the fatest est~mates of HUD grant-ehgible activEty which will occur rn FY 1995-86. S 45't ,500 Increase the FY 1995-9B budgets far the earthquake recovery pro~ects indicated below to coincGde with latest estimates of operat~onal funding needs: Pro~ect Amaunts Safety InspeCtions + $$9,9b0 of Regulated Housing 5peaal Buikd~ng and 5afety 5ervices f 5221,500 Generai + ~84,$~0 AdmmEStratian Expense + $55,30d Documentai~on S 3,940,761 Increase a~propriations to refiect fatest es#imate af CDBG-financed City Mult~- famdy Earthquake Repair Loan (MEAL) Program activity which wdl occur in FY 1995-96 -49- SUMNiAfiY Of PROPOSED FY '{995-38 AP~ROPR1AT40N ~NCREASES!(REUUCTIDNSI INCREASESI FUN~ DEPARTMENT/DIVISION {REDUCTfONSI ITEM Mtsc Non-Qepartmental! S 5,316,7fi5 lncrease a~~ropriat~ons to reflect Iatest Grants interfund Transac#ians est~mate of WOME Program-#inanced MERL Program actrvity which w~ll occur m FY 1995-96 { + 55,22~.799). astablish technrcat appropriat~ons to recognize #he transfer of Prop A funds to the General Fund for complet~on of the Paratransrt Study { + $7,pOfl), rece~pt of State Literacy Grant fun~s i+$7,754}, and additionaE granis frnrn the California Art5 Counai for arts-refated pro~ects {+$'# 3,2121, as welf as ~eimbursement of the Wastewater Fund for Household Mazardous Waste Progrsrn Discretionary Grant-eligibls expenses 1 + S68,OOQ1. Misc Cap~tal Pro~ectsl 5 3fi,OQ0 Es#abir5h caprtal prq~eci appropriat~on Grants Murncrpal Bus Lines for adrninistratFVe expenses ~nd con- tractuat services to ~esig~ an electric vehicfe cnargmg fac~l~ty to be funded by existrng Prop A resources. Pier Resource Management/ S 73,362 Increase salary and wages appropr[a- Econamic Development-~ier t~oRS ta reflect replacement of 1.2 FTE as- needed Stafif Ass~stant III and 0.6 FTE as- needed Custod~an I positians, v~ttith Z.B F'fE permanent Staff Assrstant !11 positians for continued support of the ~armers' Market Program. Pier Non-Departmentall $ {13,3621 Tecl~rncal approprration to reflect Interfund Transactions increased re~mbursement from the General Fund due ta a~ove enhancement to the Farmers' Market Program. Wastewater En~ironmental and ~ubl~c $ 68,000 Establish appropriatiori for the Household Works Managernent/ Hazardous Waste Program Discretianary Environrnental Programs Grant Program funded by the CaE~fornia lntegrated Waste Managsment Board. Wastewater Non-pepartmental/ S {68,QOOp Technical appropriat~on #o reflect Interfunci Transactions reEmbursement #rorr~ the Miscellaneous Grants ~und for Nousehold Hazardous Waste Grant Program expenses. Comprehensive Non-Deparimental/ $ 1,729 Technical appropnatton to reflect Self-ir~surance Interfund Transactions increased reimbursement tfl the Workers` Compensatian Fund to reflect increase ~n operational expenses due to MOU increases. - 50 - A SUMMARY ~F PROP~SEd FY 1995-96 APPROPRIATIOIV lNCREASES/f REDUCTIONSI lf~CREASES/ FU[VD DEPAR7MENT/O~VISION {REQUCTIONS~ ITEM Bus Nos~-Departmental! $'E ,631 Techsucal appropriat~nri to se#fect Self-Insurance Intertund Transact~ons increased reimb~rsement to the Workers' Compensat~or~ Fu~d to reflect increase in operatianaf expenses due to MOU increases. Auto Nflr~-Departmentai/ $ 1,134 Technical appropriat~on to reflect SeEf-Insurance ]nterfund Transactions mcreased refmbursement to the VIlorkers' Compensation Fund to reflect increase in operational expenses due ta MOU increases. Workers' Non-Departmental/ S(4,494) Technical approprEatian ta reffect Compensat~on Interfund Transactions ~ncreased reirnbursement #rom the Self-Insurance Camprehenswe, Bus, and Auto Self- Ir~surance Funds to Part~alty offset increase in operat~ng expenses due ta MOU mcreases. Variaus Vanous S5 ~, l03 Establish appropriatior~s to #inance payment of Stormwater Management Fund service user fees in those funds ha~ing property sub~ect ta such fees. The actual breakdown by fund is as follaws: Generaf Fund S f,~93 Civic Aud. Fund 2,BB3 Arcport Fund 35,006 Transpariation Fund 2,753 Gas Tax ~und 709 Park~nq Authonty Fu~d 3,479 Total 551,1Q3 The followmg appropriation ch anges confirm budget changes resul#ing from MOU-related prav~s~ons All apprapriatians are #inanced by funds availab4e m each fund's halance. Beach Community and Cultural Serv~cesi8esch S 6,015 Environmental and PublEc Warks Managementl Beach Maintenance 5 665 Soiid Waste Environmental and Pubiic Management Works Management/ Solid Waste Managerrzent 513,063 Street Sweeping/Cleaning $70,393 Pier Polrce/Harbor Urnt $ 4,388 - 5~ - • SUMMARY OF PROPOSED FY 1995-95 AFPROPRIATiON INCR EAS~SJ(REDUCTiONS1 INCFtEASES/ FUND DEPARTMENT/DIVISIOH {REDUCTIONS) fTEM Resource Management/ EconomEC Development-I'ier S 10,625 Wastewater Env~ronmental and Publ~c Works Management! Wastewater $ 64,279 Environmental Programs 5 13,724 A~rport Resource Management/ Airport S 1,347 Cemetery Environmer~tal and Pubhc Warks Managernent/ Cemetery ~ 4,454 Ca#~le City Manager/ $ 71,2$1 Gommuni- Cable TV cations Workers` City Manager/ Com~ensation Risk Management S 7,000 Self-Insurance Water Env~ronmentak and Public Works Management! Water S 27 ,177 i+ ~f~nanca;6udgettmybutlcng 9fil - ~~ - SUIVIMARY OF FY 1995-96 TRANSFERS REQVIRING CITY COUNC[L APPRDVAL (NO NET BUDGET EMPACTI Net Fund DepartmentlDivision S& W S& E Ca CIP Chan~e General Community and S 0 ~{5,20~1 $ 5,2Q0 $Q $ 0 Cultu ral /Ad m~ n i strat~o n Human 5ervices 0 (5.0041 5,400 0 0 Total Community and Cultura! $ 0 $17 0,20~1 $1 d,2Q0 S4 $ 0 Serv~ces Supplies and Expenses sa~ings are transferred to CapEtai Outlay for the purc~ase of computer equ~pment CHANGES REQURlED FOR TECHNICAL REASONS TO FY 1994-95 INO FINANCIAL lMPACT) Net Fund DepartmentlDivision S& W S& E CD C!P Chanqs General City Council/Counc~i $ 0 S {333) $ 333 $0 S 0 City Manager/Admm (14,011i 5~1 0 0 {13,5001 City Manager/ 0 0 13,500 0 13,500 Info Systems Police/ 0 {48,000) 119,096 0 71,496 Off~ce a# Admrn. Services Police/ 0 (5,4~01 13,374 0 7,904 Off~ce of Spec~a! Enforcerneni Pol~celOffice of Operations 0 {79,000) a 0 {78,000? F~re/Training {3) 3 4 0 0 ~ibrary/Admm and Facil~tEes (97) 97 a 0 0 Non-Department/ {224,853f 0 0 0 i224,853} Retirement Non-Departmentai/A!I Other O R313,6961 0 O {3'13,fi96] Nan-Departmer~tal/ 0 4,097 0 0 4,097 Inter Fd 7rans ${238,964} S(441,73i! $146,243 SO ${534,452? T~ese budget changes were ~nadvertantly omitted from the FY 7 994-95 Year End Budget Fiepor# f 5hnance56utlgetlmybutlexh -v3- s r Adopted and approved this 23rd of February, 1995 ~ ~~~ Mayor I hereby cert~y that the foregoing Resoluuon 940~ (CCS) was duly adopted at a meeting af the City Council held on the 23rd of Februaty, 1996 by the following vate Ayes Council members Abdo, Ebner, Genser, Greenberg, Holbrook, O'Connor, Rosenstein T~oes Council members None Absta.in Council members Nane Absent Council members None ATTEST . ~~~a.. ~ Crty Clerk ~ 1 ~ FIN CMD:sd:f:~finance~budget\mybudrev~mybud9596\midyrha Housing Authority Meeting: Feb. 20, 1995 Santa Monica, Ca~ifornia RI3S4LIITION NO. ~~{ (gp,s) (Housing Authority Series} A RESOY,UT~ON OF TH~ HQIISING AUTHORTTY OF THE CITY OF SANTA MONICA AMENDING TIiS BUDG$T FOR THE FISCAL YEAR 1995-96 WHEREAS, the Housing Auth~rity adopted the annual budget for fiscal year 1995-96 on June 20, 1995; and WHEREAS, the Executive D~rector conducted a mid-year review during January and February 1996; and WHEREAS, the Housing Authority may amend its budget by motian, NOW, THEREFORE, THE HOUSING AUTHORITY OF THE CITY OF SANTA MONICA D~ES RES~LV~ AS FOLLOWS: SECTIaN ~.. The budget for the fiscal year 1995-96 is hereby amended by the appropriation changes deta~Ied an Exhib~~ A. SECTION 2 Th~ Auth~rity Secretary sha11 cer~ify to the ad~ption df this resolutzon and thenc~far~h and thereafter the same shall be in full. force and effect APPROV~D AS TO FORM• ~ 1~Iarsha Jo e Moutrie City Attor ey - 54 - ! EXHIBIT A ~ SUMMARY flF PROPOS~D FY 1995-96 APFROPRIATION I NCREAS€511 RE~U CTI O NS~ fNCR~ASESI FUND DE?A~iTM~NTiDlVI510N (REDUCTIONS} IT~M Ge~eral City Manager/ S 32,775 lncrease capital outiay appropriat~ans Informat~on Systems to ~pgraae cornputer5 ~n ~ario~s departments to aiiow C~#y staff mernbers to connect to the new citywide e-mai! system and to aflow uttf9zat~an of c~rre~t wor~ processing software. General Frrel S 29,979 increase capita! outlay appropriations Admirnstrai~on :o provide fund~ng for upgrading of the Departmer~t's computer netwaric and d~spatc~ system. Increase financed by ~he sale af surplus f~re equEpment. General Commurnty & Culturai Ser~ECes/ Adm~nsstratson 5 4~ , 79$ To reflsct replacement of 1 0 FTE permanent Recreation Coardinator oositEOn with 'E 0 FTE permanent Admirnstranve Services Officer posit~on. Cuitural Affairs S 28,2~ 2 To reflect addrtionai donat~ons pledged by tt~e Santa Mon~ca Arts Foundat~on and add~#ional funds granted by the Calrfarnia Arts Cauncrl for the Santa MonECa Arts Festival (~ 574,752}, and for the C~ty's Ecanom~c impact Report on rhe Arts { + S 13 ,4601 ~fuman Services S 7,408 To reappropnats funds returned from tt~e social ser~~ces agency grant program to fmance ongomg comm~nriy service facility ma~ntenance costs. General Library/Adm~n~strat=on $ 7,754 Increase aporopriat~ons to reflect rece~pt & Sranch L~brary Serv~ces or' State Literacy Grant funding for FY 1995-96. C~eneral Non-DepartrrteniaU 5 514,6fl41 Techn~cal appropr~at~on to reflect use Interf~nd Transact~ons of an add~tional aEnount of Prvp A funding, transferred from the Mis- ceflaneous Grants Fund, for cOmpiet~an of tt~e Paratrar~s~t 5tudy i-$7,aao~, receipt of State L~teracy Grant f~nds i-S7,754), rece,pt of additional grant funds frorn the Cal~fornra Arts Council (-$13,272}, and ~ncreased reirnbursement to the Prer F~nd dus to the conversion of 1.8 FTE as- needed pos~t~ons to permanent status for cor~unued support at the Farmers' Market Program I + S 13,362}. -55- SUMMARY OF PR~P45~D FY 'l995-98 APPROPR1A710N INCREASESI{REDUCTi~NS} INCl~EASES! FUND DEPARTMENTID1VISiQN ~REDUCTIONS) ITFM General Capitai Pro~ects/ S 12,700 lncrease appropr~ation for t~e Virgirna Recreation & Cultural Avenue Park }rnprovements Pro~ect utiliz~ng revenue abtamed from the rental of the ad~acent parking iot at Cio~erfield and Pico Boulevards. HousEng Non-bepartmentall S{422,9691 Appropr~ation changes refiectir~g: Authority Interfund Transact~ans Fundmg mcrease resuitang from extens~on o# Section 8 earthquake ass~stance program by HU~ (+$159,305}; HUD funding decrease for the Housing Authority's 5ection 8 voucher program {-$g1,164}; HUD f~ndirsg decrease for the Ho~sing Authority's Section 8 certificate program {-$274,667 ~; and HUD fundmg decrease for the Shelter Pfus Care program 1-$226,449? to reflect the latest estirnates of iiUD grant-eiigsbie acti~ity wh~ch wdl occur ~n FY '1995-95. D~sastsr Various 5 451,500 Increase the FY 1995-96 budgets for tt~e Rehe# earthquake recovery pro~ects ~ndicated beiow ta coincide with katest estimates of operationa~ fundEng needs: Pro~ect Amounts Sa#ety Inspections ~ $89,900 of Regulated F~ousing Speciai Building and Safety Services +$221,500 General + $$4,840 Admin~stration Expense ~ 555,300 Documentation CDBG Non-Departme~tal/ S 3,940,767 Increase appropriatio~s #o reflect latest interfund Transactions esUmate of CDBG-financed City Multi- family Earthquake Repair ~oan (MERL} Program activity which will occ~r in FY 1995-98 - 5fi - EXHIBIT K -66- ~ 4 1 FIN:CMD:sd•f:\finance\budget\mybudrev\mybud9596~midyrha Housing Authority Meeting: Feb. 20, 1996 Santa Monica, Califarnia RESOLIITION NO. {~~ (~S) (Hausing Authority Series? A RESaLUTION OF THE HOUSING AUTHORITY OF TH~ CITY OF SANTA MQNICA AMENDING THE BIIDG$T FOR THE FISCAL YEAR 1995-96 WHEREAS, the Housing Authority adopted the annual budget for fiscal year 1995-96 on ~une 20, 1995; and WHEREAS, the Executive Director conducted a mid-year review during ~7anuary and Febxuary 1996; and WHEREAS, the Housing Authori~y may amend its budget ]~y motion; NOW, THEREFORE, THE HOUSING AUTHORITY OF THE CTTY OF SANTA MONICA DOES RESOLVE AS F~LLOWS: SECTION 1. The budget for the fiscal year 1995-95 is hereby amended by the appropriation changes detailed in Exhibit A. SECTION 2. The Au~hority Secretary shall certify to the adoption of ~ this resolution and thencefarth and thereafter the same shall be in full force and effect. APPRaVED AS TO FORM: ~ l~arsha Jar~e~ Mau~rYe Ci~y At~or'{~y - 54 - ! EXHIBIT A ~ SLJMMARY OF PRDPQSED FY 1995-95 API'ROPRIATION INCREASES!(R~DUCTIONS} 1NCREAS~Si FUI~D DEPAF~TMENTr'DIVISION {REDUCTIONS~ IT~M General C~ty Manageri 5 32,~75 lncrease capital auttay appropriat~ons Information Systems :o upgrade camp~ters in va~tous departments to allow Gty staff members ta connect to tt~e new cifywi~e e-ma~l system a~d to al{ow uttifizat~on of current word processing sofiware. Generai Firel ~ 29,978 ]ncrease ca~~tal outlay appropr~atinns Adm~nrstranon to provide rundmg #or upgrading of the Department's computer network and dispatch system increase financed by tt~e safe of surplus fire ec~~~pment. Generai Commun~ty & Cultural Serv~ces/ Adm~n~strat+an $ 41 ,798 i o refis~i replacemer~t af 1.0 ~TE ~ermanent Recreatron Coordmator posction w~th 1 0 FT~ permanent Admmistratzve Serv~ces Officer pas~tion. Culturai Affarrs $ 28,21 2 To reffect add~t~onal donattons piedged by the Santa Mor~ica Arts Fflunclation and additioRal funds granted by the Cal~fornis Arts Counc~l for the Santa Mon~ca Arts Festi~al { T$14,752}, and for the C~ty's Economic Impact Report an tt~e Arts {+$~3,460). ~iuman Services S 7,408 To reapprop~iaze f~r~ds retumed from the sac~ai services agency grant program te finance ongcing comrnunity service #acdity maintenance costs. General L~hrary/Admrnistration $ 7,754 Increase apnropnattons to refiect receipt & Branch ~ihrary Ser~rces of State L~teracY Grant funding for FY 1995-9&. Ge~erai Non-{lepartmentall $ {~ 4,gp4) Techn~cal apprvpnatinn to reflect use intertund Transactions of an addivonal amount of Prop A funding, transferred from the Mis- ceffaneous Grants Fund, for complet~on of the Paratransit Study {-57,000}, receipt of State L~teracy Grant funds (-57,754}, receipt of add~tionai grant funds frorn #he California Arts Councd (-573,2Z21, and increase~ re~mbursement ta the P~er Fund due to the con~ers~on of 1 8 FTE as- needed ~ositions ta permanent sratus #or continued su~port of the ~armers' Market Pragram ( + S i 3,362) - 55 - ~ SUMMARY OF PROPOSED FY 1995-96 APPROPRIA7ION INCREA5E5lIREDUCTIONS) INCREASES/ FUND DEPAR~MEIVTI~IViSION {REDUCTIONS~ ITEM Generai Capital Pro~ects! & 12,'~ QO lncrease appropriat~on far the Virginia Recreat~on & Gultural Avenue Park lmprovements Pro~ect utiliz~ng revenue obtained frorn the rental of the ad~acent parking iot a# Cloverfield and P~co Baulevards Hous~ng Non-Departmental/ $ i422,9fi91 Appropriatran changes refiecting Author~ty Interfund Transactions Funding increase resulting from extension of SectEOn 8 earthquaice assistance program by NUD (+ 5159,3Q5}; NlJO funding decrease for the Housing Authority's 5ectian 8 ~oucher program (-581,164}; HUD fund~ng decrease for the Fkousmg Authoraty's 5ectron $ certi#icate program {-5274,661 }; a~d HUD funding decrease for tt~e Shelter Plus Care program I-S226,449? to refiect the latest estimates of HUD grant-efigible acti~ity which will occur m FY 1995-96. Qisaster Vanous S 451,500 Increase the FY 1995-9fi bucfgets for the ~ielief earthquake reco~ery pro~ects indECated helow to coinade with latest est~mates of operatronal funding needs: Protiect Amn~nts Sa#ety Inspections ~ $89,900 of Regulated Housing 5pecia! Bu,lding and Safety ServECes + 5221,500 Cenerai + 584,$00 Admin~stration Expense + $55,300 Documentatron CDBG Non-Departmentall S 3.940,761 Increase appropnat~ons ta retlect latest interfund Transactions estimate of CDBG-financed City Mult~- farnily Earthquake Repair Loan 4MERL1 Prvgram acti~rty which will occur in FY 1995-9fi. - 56 - SUMMARY O~ AR~POSED FY 1995-96 AP~ROPRIATiO~I INCREASES/(REDUCTIONSI 1NCREASESI FUND DEPARTMEN~fDEVISION {REdUC710NS~ ITEM Mcsc Nos--Departmentat/ $ 5,316,7fi5 Increase app~aprtattons ta rs~leet latest Grants Interfund Transactions estimate of HOME Program-financed MERL Program activity wh{ch will occur in FY 1995-96 {+55,224,799}, establish technical apprapriations to recogn~ze the transfer of Prop A funds to the General Fund for campletion of the Paratransit Study (+$7,d00}, receipt of State Literacy Grant f~nds { f$7,754}, and additionaf grants frnm the California Aris CouncEl for arts-related pro~ects 1+ S 13,212~, as well as reimbursement of the Wastewater Fu~d for Household Hazardo~s Waste Program D~scretionary Grant-elrgibie expenses ( ~ SB8,Q00}. Misc Capital Pro~ects/ S 36,~Q0 Estabfish capitai prn~eci appropnation Grants Municipal Bus Lmes for administrative expenses and con- tractual ser~~ces to des~gn an electric vehicfe chargmg fac~ii~y to be fun~ed by existmg Prop A resources. Pier Resource Management/ S 13,3$2 lncrease salary and wages apprnpria- Economic Deveiapment-Pier tions to reffect replaeement of 1.2 FTE as- needed Sta#f Assistant Ili and 0 6 FTE as- needed Custodias~ 1 pastittions, wtth 1.8 FTE permanen# Staff Assistant III pos~tions for con#inued suppurt of the ~armers' Market Pragram. Pier Non-Departmental/ $ (13,362) Technical appropriat~on to reflect Interfund Transactrons mcreased reimbursemeni from the General ~und due to abave enhancement io the Farmers' Market Program. Wastewater En~iranmental and Pubhc $ 68,000 Establish appropnat~on for the Household Warks Management! Hazardous Waste Prvgram Discretianary Enviranm~ntal Programs Grant Program funded by the California Integrated Waste Managament Board. Wastewater Non-Departmentall $ {68,000) Technical appropnation to reflect fnterfund 7ransactions rermbursement from the Miscellsneous Grants Fund for Household Mazardous Waste Grant Program expenses. Comprehensi~e Non-Departmental/ $ 1,729 Techn~cal appropriation to reflect Self-Insurance interfiund Transactians increased reimbursement to the Workers` Campensat~on ~und to reflect increase ~n aperational expe~ses due to MO~I increases. -57- SUMMARY OF PROPOSED FY '~995-96 APPROPRIATION INCREASE5/(REDUCTIONSI INCREASESI FUND DERARTMENTr~IVISION {REDUCTIOI~S) lTEM Bus Non-Deparimentall $'1,fi31 7schnical app~opr~ation to reflect Self-Insurance Interfvr~d Transactions ~ncreased reimbursement ta the Woricers' CompensatEOn Fund to reflect ~ncrease in operatEOnal expanses due to MOU increases. Auto Non-Departmental! S 1, t 34 Techrncal a~propr~ation to reflect Self-Insurance Interfund Transact~ons increased reimbursement ta the Workers' Compensa#}on Fund to reflect increase in operational expenses due to MOU increases. Workers' Non-Depertmerstal/ S(4,494} Techrnc~l appropnation tn reflect Compensat~on lnxerfunc! Transact~ons increased reimburserrieM from the Self-Insurance Comprehensive, Bus, and Auta Self- insurance ~unds ta partially offset increase ~n aperaring expenses due to MOU mcreases. Various Vanous $ 5 7,103 Estabkish appropnatians to fEnance payment of Stormwater Managernent Fund serv~ce user fees ~n thase funds having praper#y sub~ect to such fees. The actual breakdown by fund is as falfows: General Fund S 6,693 Civ~c Aud Fund 2,883 Arrport Fund 35,006 Transportation Fu~d 2,753 Gas Tax ~und 7~S Parkinq Aut~ority Fund 3.D?9 Total S 51,103 The fallowing appropriation changes confirm budget changes result~ng from MOU-related prqwsior~s All appropriation5 are fmanced by funds avaiiable En each #und's halsnce. Beach Commurnty and Cult~ral Serv~ceslBeach S 6,015 En~rronmental and Publ~c Worics Management! Beach Maantenance $ 665 Sol~d Waste ~n~iranmental and ~'ublic Management Works Management/ Solid Waste Management 513,063 5treet Sweepmg/Cfeaning $10,393 Pier Police/Harbor Unit $ 4,388 -58- . ~ SUMlVEARY Qf PFtaP~S~D FY 3995-98 APPRQPRIATION INCR EA5ES1f REDUCTI ONS) INCREASES/ FUND ~]EPARTMENTf~lVIS10N {REDUCTI~NS} ITEM Resaurce Management/ Economic ~evelopment-Pier $ 10,625 Wastewater Environmental and Pubhc Worics Management! Wastewater $ 6a,279 Environmentai Programs $ 13,724 Airpart Resource Management! Airport S 1,347 Cemetery En~ironmental and Public Works ManagBment/ Cemetery $ 4,454 Cable City Managerl $ 11.281 Cammuni- Cahfe TV cations Workers' City Manager! Compensat~on Risk Management $ 7,4Q0 5eff-Insurance Water En~ironmental and Publ~c Works Managementl Water $ 21,177 If lfinancelbutlgetimyoudchg 9fiy -59- Adopted and approved ttus 23rd day of February, 1996 ~ ' Chau- I hereby certify that the foregomg Resolution 68 {HAS) was duly adopted at a meetkng af the Housing Commission held on the 23rd day of February, 1996 hy the followu~g vote Ayes Comm~ssioners Abdo, Ebner, Genser, Greenberg, Holbrook, Q'Connor, Rosenste~n IVaes Comm~.ssioners None Abstain Commissianers None Absent Cammissianers None ATTEST ~ `Authonry Clerk EXHIBl7 K -66- ~ FIN:CMD:sd:f:\finance~budget~mybudrev\mybud9596~midrreso Parking Authority Mee~xng: Feb. 20, 1996 Santa Monica, Ca~zfarnia R$SOLUTION NO. 449 (PAS) (Parkir~g Autharity Seriee) A RSSaI,~TION OF THE PARKING AUTHORITY OF TH$ CITY OF SANTA M4NICA AMENDING THE BIIDGET FOR THE FISCAL Y$AR 1995-96 WHEREAS, the Parking Authora~y adopted the annual budget far fisca~ year 1995-96 on ~7une 20, 1995; and WHEREAS, the Executive Directar conduc~ed a mid-year review dur~ng January and F`ebruary 1995, and WHEREAS, the Parking Authority may amend its budget by motion; NOW, THEREFORE, THE PARKING AU"tHOR2TY OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS: SECTION 1. The budget for the fiscal year 1995-96 is hereby amended by the expenditure changes detazled in Exhibit A. SECTION 2. The Authority Secretary shall cert~fy to the adoption of ~his resolution and thenceforth and thereafter the sarne shall be in ~ull force and effect. APPROVED AS TO FORM: J ~-~-~ _ , Marsha Jo~ s Moutrie City Attorney -60- t EXHIBIT A SUMMARY OF PROP05E~ FY ~995-96 APPROPR[ATION INCREAS~S/(~tEDUGTIONS) IIVCREAS~Si FUND QEPARTMENTIDlVi510N {R~DUCT~ONS~ fT~M General C~ty Manager/ S 32,775 Increase capital outlay appropnat~ons lnformaUOn Sys#ems ta upgrade computers in ~ario~ss departments to ailow City siaff inembers to conrsect to the new crtyw~de e-mai{ system and to al~ow ut~lizat~on af curr~nt word process~ng software. Genera! F~re/ $ 29,979 Increase cap~tai outlay appropnations Admir~istration to provide fundcng for upgrading of the Department's computer network and dispatch system, lncrease financed by t#~e sale af surpl~s ~ire equipment. General Community & Cultural Services/ Admrn~siraiion $ 47 , 798 Ta reflect repkacement of '[ .0 FTE permanent Recreat~on Coardmator pos~t~an w~th 1.0 FTE permanent Administrattve Serv~ces Offrcer pos~tion. Cultural Affacrs ~ 28.212 Ta refilect addEt~onal donat~ons pledged by the Santa Marnca Ans Faundation and additional funds granted by the California Arts Gauncil #nr the 5anta Manica Arts Festival (+$14,7521, and for the City's Econom~c lmpact Report on the Arts {+$Z3,4601 Human Serv~ces $ 7,408 Ta reappropriate funds returrsed from the sacia! ser~ices agency grant prpgfam to finance ongorng commurnty service fac~lity maintenance cosis. Generai l.~brary/Admin~stration 5 7,754 Increase appropriations ta reflect rece~pt & Branch Library Serv~ces of State L~teracy Grant fund~ng for FY 1995-96. General Nan-~epartme~tal/ $ {1~,604} Technccai appropr~ation #a refleci use Interfund TransactEOns of an addit~onal arrtount of Prap A fundmg, transferred fram the Mis- cellaneous Grants Fund, for compietion of the Paratransit Study {-$7,QQQ), receipt of State uteracy Grant funcls t-S7,754~, rece~pt of add~t~onal grant funds from the Califorrna Arts Council {_$13,212), and ~ncreased re~mbursement io the P~er F~nd due to the canvers~on of 1.8 F'~~ as- needed posrt~ons to ~ermanem status for coniinued support af the Farmers' Market Prograrn { + $13, 3621. -61- i SUMMARY OF PROPOSED FY 1995-98 APPpQPRIATlON 1NCREASESIIREDUCTIONS} ~NCREASES/ FUND Generai Housing Authossty Disaster Relief i]EPAR~MENTlQtVlSION iREQUCTIONS~ 1TEM Caprtai Pro~ectsl $ 12,~00 Increase appropriation for the Virgirna Recreatron & Cultuval Non-Departmentai/ Intesfund Transact~ons Var~aus Avenue Park Imprgvements Pro~ect utiiixtng revenue obtamed from tha renta] of the ad~acent parking lot at Cloverfleld and Prco Baulevards. 5 (422,968! Appropr~atian changes reflecting: Funding incsease sesu~ttng fro~ extenstifln of Section 8 earthquake assista~ce program by HUD i+~~ 59,305?; HUD funding decrease for the Hous+ng Authority's Section 8 voucher program {- $81, Z 84M; HUD fundrng dectease far the Hausir~g Authority's Sect~on 8 certificate program {-$274,6611; as~d HU~ #und~ng decrea5e for the Shelter PEus Care pragram t-5226.449} #o reflect the latesi estimates of NUD grant-eirgrble actmty wh+ch w~li occur m FY 1995-9fi. $ 451,50Q fncrease the FY i 995-9B budgets for the eartt-quake recovery pro~ects indicated below to comcide with istest estimates af opera#~ana4 fundting nee~s: Pro~ect Amounts 5afety inspectians ~- S$9,90Q ~f Regulated Nousing Specsa6 8u~lds~g and Safety Serv~ces +~22'E,500 General + $84,800 Admrnistrauor~ Expense + $55,3QU Doc~,mentatEOn C~SG f~nn-{)epastmer~tal} tnterfund Transactrons S 3,340,761 Increase aflpro~sr~at~ans ta rsflect latest estEmate of CDBG-f~nanced C~ty Multi- family Earthquake Reparr Loan IMERL) Program activity which w~ll occur rn FY 1995-9fi -62- SUMMARY ~F PROP~SED FY 1995-96 APPR~PRIATION INCREASES/(RE~UCT~ONSr INCR~ASES! FUND DEPARTMENT(DIVISION {REbUCTIQNS) ITEM iVfisc. IVon-Departmental/ $ 5,316,765 Increase appropriations ta reflect latest Grants Interfund Transact~ons estimate o# HOME Program-#inanced MERL Prngram acirnty which wiil occur m ~Y 1995-96 ~ + 55,220,7991, estabiish iechnrcal approprratror~s to recagnize the transfer of Prap A funds #o the Generai Fund for compfetion of the Paratransit Study { + $7,004f, recsi~t af State L~teracy Grant iunds (+$7,754?, and addit~onal grants from the Cal~forrne Arts Gounc~l for arts-related pro~ecis {+$13,212}, as well as reimbursement of the 1Nastewater Fund for HousshoJd Hazardaus Weste Program D~screUonery Grant-eligibie sxpenses ( + ~68,0001. Misc Capitai ~ro~ects/ 5 36,000 Establish capitaf pro~ect appropriation Grants Municipal B~s L~nes for adrninistrat~ve expenses and co~- tract~ai services ta des~gn an eiectrrc ~eh~cie charging #acdity ta be funded by existing Prop A reso~rces. P~er Resaurce Ma~agement/ S 13,362 Encrease saiary and wages appropria- Econom~c Development-Pier t~ons to refleci replacement of 1.2 FT~ as- needed Staff Assistant III and 0.6 FT~ as- needed Custndian I pas~tions, with '~ .8 FT~ permanent Staif Ass~sta~t 11! posit~ans fnr cantinued support af the Farmers' Market Progrartt. f'ier Non-Departmental/ S (13,362) Tech~ical appropriatiortto reflect Interfund Transactions :ncreasea re~mbursement frarn the Ger~eraf Fund due ta abo~e enhancement to the Farmers' Market Pragram. 'Nastewater ~nvironmental and Public $ 68,000 Establ~s~ appropnation tor the Household `Norics Management/ Hazardaus Waste Prograrn Discretianary ~nvrronmenra! Programs Grar~t Program Tvnded by tt~e CaJrfomia Integrated Waste Management Soard. Wastewater Non-pepartmentall $ {68,O~Oy Techrncal apprapriat~on ta refiect lnterfund Transactions re~mbursement from the M~scellaneous Grants Fund far Household Hazardous Waste Grant Program expenses. Comprehens~ve Non-Departmental/ $ 1,729 Techrncal apprvpr~ation to reflect Self-Insurance Interfund Transactions mcreased re~mbursement to the Workers` Compensat~an Fund to refleci cncrease m ape~at~onal expenses due xo MOU mcreases. -63- a SUMMARY OF PROP05ED ~Y 1995-96 APPROPREATION INCREASESI(REDUCTtONS1 INCREASES! FUiVD DEPARTMENTIDIVlSEON (REDlJCTtONS} ITEM Bus fVon-De~artmental! S Z,631 techr~ical apprapr~at~an ta re#lect Selt-Insurance Interfund Transactions increased reim~ursement #o the Workers' CompensaUOr~ Fund to reflect inerease m operaUonal expenses due to MOU increases. Auto Non-De~artmental/ S 7, ~ 34 Techn~cal appro~nation to ref~ect Self-Insurance interfund Transactivns mcreased reimhursemeM to the Workers' Compensation Fund to reftect increase m operationaf expenses due to MOU ~ncreases. Workers' Non-Departmental/ S f4,494} Technical appropr~at~on to reflect Compensation Interfund Transactions increased reimburssmant#rom tt~e Self-Insurance Comprehensrve, 8us, and A~tto Self- lnsurance Funds to partialty offset ~ncrease in operatmg expenses due to MOU rncreases. Various Various S5i,'103 Estabhsh appropriatcons to #mance payment of Stormwater Mansgement Fund service user fees m thase funds havmg property sub~ect to such fees. The actua! breakdown by funci ts ss follaws: General F~nd S 8,693 C~v~c Aud. Fund 2,863 Airport Fund 35,008 Transpartation Fund 2,753 Gas 7ax Fund 709 Parki~q Authority Fund 3,479 Total S5 7 ,1 Q3 The fa~lowmg appraprtatio n char~ges confirm budget changes resulting from MOEJ-related provis~ons. All appropr~atk ons are f3r~a~ced by funds a~adable in each #und`s baiance. Beact~ Commun~ty and Cultural ServiceslBeacn S 6,015 En~~rv~mental and Public ',Norks Management/ 9each Maintenance ~ 665 Soiid Waste En~ironmental and Public Managerrten~ 'JVorks Ma~agernent/ SolEd Waste Management 513,063 5treet Sweeping/Cleaning $10,393 P~er PolicefHarbar Urnt $ 4,388 - 64 - ~ SUMMARY ~F ~ROPOSED f1f 1995-96 APPR4F'RIATION INCREASESIf REDl1CTlONS1 1NCREASES/ FUND D~PARSMENT/DIVISION (RE~UCTIONS? Resource Management/ Economic Development-Pier $ i q,625 Wastewater En~ironmentai arid Purilic Works Managementl Wastewater S 64,279 Env~ronmental Programs S 13,724 Arrport Resource Managernent! A~rport S 1,347 Cecnetery Environmental and Pubiic Works Managementl Cemetary S 4,454 Cable C~ty 9Vl~nageN 5 1~,28~ Commun~- Cable N catrons Workers' C+ty Manager! Campensat~on Risk Management $ 7,000 Self-Insurance Water Env~ro~rnen#a! and Public Works Managementl Water S 2~, 7 77 i"hnanceibutlget5mvo+~tlcng S61 ITEM - 65 - . Adopted and approved this 23rd dayo uf February, 1996 ~ - Chair I hereby certify that the foregoing Resolution 449 (PAS) was duly adopted at a meetmg of the Parking Au~honty held on the 23rd day of February, 1996 by the following vote Ayes Agency Member Abdo, Ebner, Genser, Greenberg, Holbrook,0'Connor, Rosenstein Noes Agency Member Nane Abstain Agency Member IVone Absent Agency Member None ATTEST ~ 9~c. ~ ~~ ~~a a~r Secre~ary LISTING OF PROCUREMENTS REQUIRED TO BE REPORTED PURSUANT TO ORDINANCE #"1743 ~ v DEPARTMENT Planning and Community Development Environmental anc~ Pub1~c Warks Management TYPE ~F SERVICE BIdg/Safety Ser~ices {an Earthquake Recovery Pro~ect} Consultant Services as Inter~m Soi~d Waste Manager VEN~OR P O # AMOUNT W+Ildan A~sac 092782-3 80,OQ0.00 092782-4 1 fi8,00~.00 F J. Schroeder 00065$ 60,554 & Assoc~ates ISSUE DATE 0611419 5 1 1117195 7/20195