SR-6-L (73)
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California
PURCH:PW:klc/cC2369.word.purch
Council Meeting: October 29, 1991
Santa Monica,
TO:
Mayor and City Council
FROM:
city staff
SUBJECT: Recommendation to Award Bid to Furnish and Deliver
Miscellaneous Recycled Paper, Bid #2369
Introduction
This report concerns award of bid to furnish and deliver
miscellaneous recycled paper at specified unit prices, plus
applicable sales tax.
Background
In response to published Notices Inviting Bids (published
August 29 and 30, 1991) to furnish and del i ver miscellaneous
recycled paper in accordance with city specifications, bids were
received and publicly opened and read on September 17, 1991.
Proposal forms were mailed to nine vendors and notices were
advertised in accordance with City Charter and Municipal Code
provisions. Five proposals were received as follows:
Cost of a Representative Array of Recycled paper
La Salle Paper Company
Kirk Paper Company
$144,293.25
$163,285.85
$185,750.55
$314,843.80
Zellerbach
Boise Cascade
Jerrick Paper (WMBE)
$368,733"6 -L
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OCT 2 G ':.
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Due to increased demand in the industry for recycled paper,
prices have dropped substantially and delivery has improved from
forty-five (45) to three (3) days after receipt of orders.
staff has evaluated the low bid and finds that it meets city
specifications.
This bid covers a variety of sizes, types and colors of
duplicating paper which includes 20# bond, NeR, chipboard and
cardstock.
On September 25, 1991, purchas ing agents from private f inns
located in Santa Monica expressed an interest in a "Cooperative
PurChasing Plan" for recycled paper. By joining together, staff
believes prices can be further reduced and many private firms can
be encouraged to purchase recycled paper. A meeting with all
interested purchasing agents from private firms is scheduled for
November 4, 1991, to develop and implement the program based on
joint needs. While the joint purChasing program is being
developed, this formal bid is needed to meet the city's
short-term recycled paper requirement at favorable prices.
BUdget/Financial Impact
Fiscal Year 1991/92 appropriation authority for this purchase is
in the maintenance accounts of various departments. As the
materials are drawn out of inventory, they will be expensed
against available FY 1991/92 appropriation authority.
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Recommendation
It is recommended that the award of Bid #2369 be made to La Salle
Paper company at specified unit prices, plus applicable sales
tax, as the lowest and best bidder.
Prepared By:
Pamela Wortham, Acting Purchasing Agent
10/17/91
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