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Santa Monica, California
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Council Meeting: June 18, 1991
TO: Mayor and City Council
FROM: City staff
SUBJECT: Recommendation to Award a Contract for the Construction
of Ocean Park Boulevard Parkways Landscaping at Ocean
Park Boulevard Between Second Street and Highland
Avenue
Introduction
This report requests the City Council award a contract for the
construction of Ocean Park Boulevard Parkways Landscaping at
Ocean Park Boulevard between Second street and Highland Avenue to
Landscape West, Inc. the lowest responsible bidder, in the amount
of $75,515.00.
Background
The Ci ty council approved the convers ion of seven (7) vacant
parcels on Ocean Park Boulevard into landscaped parkways that
would buffer the residential area from vehicular and pedestrian
traffic. Staff hired an architect and held community meetings to
obtain neighborhood input on the parkway design.
A landscape design workshop was held on October 20, 1990. During
the workshop,
each site was visited so that individual
characteristics and potentlal landscaping problems could be
addressed and incorporated into the design.
The theme of the parkway design is a depiction of the history of
plant materials and gardens in the Southern California region.
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The landscape design of each lot will beautify the parcels by
removing weeds, and bringing a sense of uniformity to parcels.
It will incorporate plantings, trees and ground cover that are
drought resistant (xeriscape), require minimal maintenance and
will be watered by low flow sprinkler systems to conserve water.
To minimize use of water needed to establish the planting on this
project, the Contractor will not plant any materials until Fall
1991.
The Recreation and Parks commission held a public hearing on
December 13, 1990 where they reviewed and approved the landscape
design of each parcel. The residents are highly supportlve of
this project and would like it to be implemented as soon as
possible. Their comments and recommendations were incorporated
into the final plans. Plans were also submitted to the Landmarks
Commission for review and comment.
A Notice Inviting Bids was published on May 2 and 3, 1991 in the
Evening Outlook and in four construction journals. Bidding
packages were requested by 13 contractors and were also
forwarded to eight WMBE associations. Bids were received and
read publicly on June 3, 1991 by the Deputy c~ty Clerk.
Seven bids were received as follows:
Landscape West, Inc. $ 75,515.00
Primavera Landscape Const. $ 77,777.00
Dae Woo Engineering Co. $ 80,000.00
California Lanscape, Inc. $ 82,710.00
American Landscape Co. $ 88,105.00
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Liquid Flow Engineering
Executive Landscape Cant.
$ 89,790.00
$ 96,192.00
City Engineer's Estimate $ 80,000.00
The low bidder, Landscape West, Inc., supplied the city with
three references. All reported that the contractor's work was
satisfactory.
Budqet/Financial Analysis
Funds required:
contract..........4..............$
75,515.00
4,885.00
Contingencies....................$
TOTAL
$
80,400.00
account
number
Funds
are
available
in
CIP
43-740-421-29l89-8924-99222, "0cean Park Parkways Development II ,
in the amount of $ 80,400.00.
Recommendations
It is recommended that the City Council:
1. Award a contract for the construction of Ocean Park
Boulevard Parkways Landscaping at Ocean Park Boulevard
between Second Street and Highland Avenue to Landscape
West, Inc., the lowest responsible bidder, in the
amount of $75,515.00; and
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2. Authorize the City Engineer to issue any change orders
necessary to complete additional work in conformance
with the Administrative Instruction on change orders.
Prepared by: stan Scholl, Director of General Services
Dave Britton, Acting City Engineer
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