SR-6-B (69)
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JUL 1 6 1991
GS:SES:CP:BJ: tanks.word.genserv Santa Monica, California
Council Meeting: July 16, 1991
TO: Mayor and City Council
FROM: City staff
SUBJECT: Recommendation to Authorize city Manager to Negotiate
and Execute a Contract for $244,375 with Lindmark
Engineerl.ng for Services Associated with City
Underground Fuel storage Tanks
Introduction
This report recommends that City Council authorize the City
Manager to negotiate and execute a contract with Llndmark
Engineering in the amount of $244,375 to provlde underground
storage tank removal, installation and site investigation
services at Fire stations 1, 2 and 5 and the Beach Maintenance
Facility.
Background
In October 1990, the Cl.ty commenced a systematlc testing program
for the city's underground fuel storage tanks under the purview
of the Environmental Programs Division of the General SerVlces
Department. The goal of the Underground Tank Management Program
is to ensure that fuel tank permit compliance responsibilities
are carried out in a cohesive and proactive manner. The results
of the several month process to test city tanks were outlined In
an Information Item distributed to Council on June 18, 1991. The
Clty'S Underground Tank Management Program is designed to
minimize the City'S potential liability from leaking underground
tanks through an overall reduction in the number of tanks in
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service in conjunction with the replacement of remaining tanks
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with state-of-the-art, alternative fuels-compatible tanks.
Achieving a net reduction in the number of fuel storage tanks
used by the city has required extensive coordination and
cooperation among the affected City departments. These efforts,
however, will result in significant long term benefits from a
reduction in environmental hazards and potential financial
liability associated with underground fuel tanks. This report
outlines the proposed next phase of implementation of the tank
management program.
Discusslon
The first phase of the City's tank management program consisted
of precision testing of all 29 tanks at nine City facilities to
determine the integrity of the existing systems. Except for two
tanks which will be tested by July 12, 1991, this phase of the
program has been completed. The results of this testing have
provided informatlon to assist City staff in prioritizlng the
permanent removal or replacement of tank systems WhlCh do not
meet integrity standards. Tanks were prioritized based upon age,
design, type of monitorlng device and overall system integrity.
The second phase of the tank management program consists of the
actual removal and replacement of the prioritized tank systems.
Following extensive review of the test results, City staff
recommends the implementation of the following action plan:
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service in conjunction with the replacement of remaining tanks
. with state-of-the-art, alternative fuels-compatible tanks.
.
Achieving a net reduction in the number of fuel storage tanks
used by the city has required extensive coordination and
cooperation among the affected City departments. These efforts,
however, Mill result in significant long term benefits from a
reduction in environmental hazards and potential financial
liability associated with underground fuel tanks. This report
outlines the proposed nex~ phase of implementation of the tank
management program.
Discussion
The first phase of the City's tank management program consisted
of precision testing of ' all 29 tanks at nine city facilities to
determine the integrity,of the existing systems. Except for two
tanks which will be tested.by July 12, 1991, this phase of' the
program has, been co~leted. The results of this testing have,
provided information to assist City staff in prioritizing the
permanent removal or replacement Of_tank systems which do not
meet integrity standards. Tanks were prioritized based upon age,
design, type of monitoring device and overall system integrity.
The second ph~se of the tank management program consists of the
actual removal and replacement of the prioritized tank systems.
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Following extensive review of the test results, city staff
recommends the implementation of the following action plan:,
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Summary
The total estimated cost of the recommended tank removal,
installation and investigation services is $244,375. It should
be noted that this proposal does not include the cost of cleaning
up soil or groundwater contamination which may be required at
these sites. Potential remediation costs can not be estimated
until site investigation actl.vities are completed.
The above cost estimate is based upon proposals received from
Lindmark Engineering. Lindmark Engineering has provided
consistently high quality and responslve environmental consulting
services to the City at costs competitive with or below the
industry average. Due to a desire to minimize the disruptl.on of
Fire Department fueling operations and in light of the
environmental benefits to be gained from reducing the number of
tanks in service, staff recommends execution of a contract with
Lindmark Engineering.
Financial/Budget Impact
Funds in the amount of $400,000 are available for this purpose in
the General Government, Capital Improvements Program account
number 01-710-401-20092-8900-99020.
Recommendation
Staff recommends that Council authorize the city Manager to
negotiate and execute a contract with Lindmark Engineering to
provide underground storage tank removal, installation and
investigation services in the amount of $244,375.
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Fire station One, 1444 Seventh
Remove two existing single-wall tanks and replace with one
alternative fuels-compatible, double-wall, split-compartment
tank. In addition, conduct an investigation to determine the
concentration and extent of potential sub-surface contam1nation.
Estimated cost to complete these tasks is estimated to be
$99,550.
Fire station Two, 222 Hollister
permanently remove three single-wall tanks at th1S site. No new
tanks will be installed. The estimated cost to complete these
tasks is $32,015.
Fire station Five, 2450 Ashland
Remove two exist1ng single-wall tanks and the replace wl.th one
split-compartment, alternative fuels-compatible, double-wall
tank. In addition, conduct an investigation to determine the
concentration and extent of potentl.al sub-surface contam1nation.
The estimated cost to complete these tasks is $97,825.
Beach Mal.ntenance Facility, 1540 Appian Way
Permanently close two single-wall tanks at this site. No new
tanks will be installed. The estimated cost to complete these
tasks is $14,985. An investigation is currently being conducted
at this site to determine the extent and concentration of
sub-surface contamination.
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Summary
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The total estimated cost of the recommended t&nk removal,
installation and investigation services is $244,375. It should
be noted that this proposal does not include the cost of cleaning
up soil or groundwater contamination which may be required at
these sites. Potential remediation costs can not be estimated
until site investigation activities are completed.
The above cost estimate is based upon proposals received from
Lindmark Enqineering. ' Lindmark Engineering has provided
consistently high quality and responsive environmental, consulting
services to the city at costs competitive with or below the
industry average. Oue to a desire to minimize the disruption of
Fire Department fueling operations and in light of the
environmental benefits to be gained from reducing the number of
tanks in service, staff recommends execution of a contract with
Lindmark Engineering.
Financial/Budget Impact
Funds in the amount of $400,000 are available for this purpose in
the General Government, Capital Improvements program account
number 01-710~401-20092-a900-99020.
Recommendation
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Staff recommends that council authorize the city Manager to
negotiate and execute a contract with Lindmark Engineering to
provide underground storage tank removal, installation and
investigation services in the amount of $244,375.
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'Prepared by: stan Scholl, Director of General Services
. Craig Perkins, Environmental Services Manager
Brian Johnson, Environmental Coordinator
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