SR-6-E (100)
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PURCH PW kd f \flnance\purch\stfrpts\srbd2728 JAN 2 6 1999
Council Meeting January 26, 1999 Santa MOnica, California
TO Mayor and City Council
FROM CIty Staff
SUBJECT Recommendation to Award Bid to Ye Olde Upholstery Shoppe to Provide
Repair of Bus Seats, Bid #2728
Introduction
This report recommends award of bid to provide materials, tools and labor to remove,
repair/replace and Install transit coach seats for the Maintenance DIvIsion,
Transportation Department, at specified umt prices, Includmg applicable sales tax, With
two one-year renewal optIons
Background
In response to published Notices Invltmg Bids (published October 22 and 23, 1998) In
accordance With City specIfications, bids were received and publicly opened and read
on November 1 0, 1998 Proposal forms were mailed to two vendors and notices were
advertised In accordance With City Charter and MUnicipal Code proVIsions. Two
proposals were received per Attachment A
This bid covers various types and sizes of bus seats and wIll be used to repair or
replace damaged seats on all City buses
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JAN 2 6 1999
Staff has evaluated both bids and finds that they meet City specifications Ye Olde
Upholstery IS low on thirteen of the sixteen Items Staff does not recommend spllttmg
the bid because It IS not economically feasIble
BudaetlFlnanclallmDact
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Fiscal Year 1998-99 appropnatlon authonty for this purchase IS In the Mamtenance
DIvIsion, Transportation Department, account number 41-600-651-00000-5501-00000
The estimated annual expenditure IS $70,000
Recommendation
It IS recommended that the award of Bid #2728 be made to Ye Olde Upholstery Shoppe
at specified umt prices, Including applicable sales tax, with two one-year renewal
options as the lowest responSible bidder
Prepared By Pam Wortham, Purchasing Agent
Margarita Lee, Buyer
Pat Butters, Maintenance Manager
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Purch PW DRT F \FINANCE\PURCH\STFRPTS\SRBD2729 WPD JAN 2 6 1999
Council Meeting January 26, 1999 Santa MOnica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award Bid to Furmsh and Deliver Three Compressed
Natural Gas (CNG) Cargo Vans, Bid #2729 and Notify Council of an
Exception to Resolution No 8966 (CCS)
Introduction
ThiS report recommends award of bid to furnish and deliver three CNG dedIcated full size
cargo vans In the total amount of $60,692 52, including applicable sales tax These
awards requIre notification of an exception to Council policy Resolution No 8966 (CCS)
regardmg conducting bUSiness With firms dOing busmess In or With Burma
Background
I n response to published Notices InViting Bids (published November 12 and 13, 1998) m
accordance With City specificatIons, bids were received and publicly opened and read on
December 1, 1998 Proposal forms were mailed to seventy-four vendors and notices
were advertised In accordance With City Charter and MUniCipal Code proVIsions Ten
proposals were receIved as follows
lor
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JAN 2 6 1999
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VENDOR AMOUNT (FOR ALL 3)
1 Ford West $60,692 52
2 Robert Loud Ford $61,50765
3 Downey Ford $61,905 89
4 Bob Wondnes Ford $61,94931
5 Bob Beaty Ford $64,94700
6 Santa MOnica Chevrolet $65,158 56 (gasolme powered)
7 Villa Ford $65,302 76
8 Beverly Hills Ford $66,249 00
9 Crenshaw Ford $67,39625
10 Midway Ford $73,926 78
On November 28, 1995, Council adopted Resolution No 8966 (CCS) "Establishing a
Policy for the City of Santa Monica Prohibiting Contracts for Personal Services and
Purchase of Commodities from Companies DOing Business m or with Myanmar (Burma) "
ThiS poliCY allows the City Manager to approve an exception when It IS m the Interest of
public health, safety or welfare, and the service or commodity cannot be reasonably
obtamed from any other source The City Manager has approved thiS purchase as an
exception to Resolution No 8966 (CCS) because waiving the Burma pohcy would allow
the purchase of a CNG vehicle which IS conSistent With the CounCil adopted reduced
emiSSion fuel poliCY It was determined that Implementation of the reduced emiSSion fuel
policy IS In the Interest of publiC health
Although Chevrolet IS not dOing bUSiness In Burma, they bid gasoline powered cargo vans
which are not consIstent With the City's reduced emiSSions fuel polICY Therefore, the bid
submItted by Santa MOnica Chevrolet IS non-responsive and the price IS $4,46604 higher
than the low bid (CNG powered) submitted by Ford West
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Staff has evaluated the low bid submitted by Ford West for dedicated CNG powered cargo
vans and fmds that It meets City specIfications The purchase of these CNG powered
cargo vans IS consistent with the City's reduced emiSSions fuel policy
The new CNG cargo vans Will replace a 1988 Dodge Van assigned to the Treasury
DIvIsion and a 1987 Chevrolet and 1986 Dodge Van assigned to FacIlities Management
DIvIsion as a part of the Vehicle Replacement Program The Treasury DIvIsIon van Will be
used to collect and transport momes from parkmg meters within the City The other vans
Will be used to transport matenals, tools and eqUipment to vanous Job sites
BudgetlFlnanclallmcact
FIscal Year 1998-99 appropnatlon authorrty for this purchase IS In the Capital
Improvement Budget Account Number 54-710-461-20099-8900-99167, "Fleet Vehicle
Replacement Program"
Recommendation
It IS recommended that Council reject the bid submitted by Santa MOnica Chevrolet and
award of Bid #2729 be made to Ford West In the total amount of $60,692 52, mciudlng
applicable sales tax, as the lowest responsible bidder
Prepared By Pam Wortham, PurchaSing Agent
Margarrta Lee, Buyer
Ralph Merced, Fleet Maintenance Superrntendent
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