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DEe 1 51998
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City Council Meeting December 15, 1998 Santa Monica, California
TO City Council
FROM City Staff
SUBJECT Recommendation to Authorize the City Manager to Negotiate and Execute
a Professional Services Contract for CIP Project Management Services
with Daniel. Mann, Johnson, & Mendenhall
I ntrod uctlon
This staff report recommends that the City CounCil authorize the City Manager to
negotiate and execute a professional services contract for CIP Project Management
Services with Daniel. Mann. Johnson. & Mendenhall (DMJM) In an amount not to
exceed $650.000
Background
DUring the FY 1999 budget hearing. City CounCil authorized the hiring of professional
services firms to undertake project management services on certain Transportation,
CIVil Englneenng. and Architectural CIP projects All of the CIP projects fall Into one of
these types (categories) of work (See attached list of proJects) Contracting thiS
portion of the work Will permit Engineering DIVISion staff to complete other currently
budgeted projects and perform other duties aSSigned to the DIVISion In a timely manner
DISCUSSion
A Request for Proposals was prepared and Issued to 27 firms On August 19, 1998,
seven (7) fIrms responded, were shortllsted. and interviewed by the Selection
1
(,1
DEC 1 5 1998
CommIttee The Selection Committee consisted of the City Engmeer, a Senior CIvil
Engineer, the AssIstant to the DIrector of Planning and Commumty Development, the
Planning Manager, the Transportation FaCIlity, Maintenance and Vehicle Manager, and
the Assistant to the City Manager for Management Services The Committee
evaluated each firm for the three categones of work based on the followmg cntena 1)
the technical competence of the firm and their understandmg of the scope of the
proJect, 2) recent project experience that demonstrates their project management Skills,
3) past performance with the City and other agencies In meetmg schedules, controlling
costs, responsiveness. and cooperation, 4) staffing capability for the City's tlmeframe,
and 5) cost of their proposal
For the CIVil Engineering and Architectural categones, the Committee IS recommending
DMJM based on their past experience, understanding of the scope of work and
competitive price The determination that DMJM's price IS competitive was made after
comparison of their hourly rates and total cost with the other firms' proposals
Due to the excessive cost proposals submitted In the Transportation Engineering
category. staff IS not recommending any of the respondmg firms for thiS work It IS
recommended that City staff manage the transportation projects through the first year of
the prog ram In year two of the program, staff Will conSider outSide consultants for the
work
2
BudgetlFlnanclallmpact
FUNDS REQUIRED
Contract $650,000
Contingency 50,000
Total $700,000
Funds totaling $700.000 are available In HCIP Project Management" account numbers
01-710-402-20099-8900-99910 $561,000
11-710-402-20099-8900-99910 $ 13,800
25-710-402-20099-8900-99910 $ 10,000
30-710-402-20099-8900-99910 $ 2.000
37 -710-402-20099-8900-99910 5113,200
Total $700,000
Recommend atlon
Staff recommends that City CounCil
1 AuthOrize the City Manager to negotiate and execute a contract With Damel, Mann,
Johnson. and Mendenhall (DMJM) In an amount not to exceed $650,000 for project
management services on CIVil Engineering and Architectural CIP proJects, and
2 AuthOrize the City Engineer to Issue any change orders to complete additional work
Within the budget authOrity
Attachment List of Projects
Prepared by Craig Perkins. Director of EnVironmental and Public Works Management
Anthony Antlch. P E , City Engineer
Dave Britton. P E . Semor CIVil Engineer
3
CIP Project lYlcln.:llgEonle.1t - Project list
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PROJECTS ....
"i .
..
..
&:
ArchitecturaVLandscape Arch,/MEP Projects
Clty Facll1ty Mamt fAccesSlblhtviReparr Program .. 99
Park Faclhty Mamt IAccesslblhtyiReparr Program 99
Park ExpansiOn SIte DesIgns (Allport) I 99
Douglas Park Renovatlon (Incl Supplemental) 98
V rrglDla Avenue Park hnprovements (Includes Jntenm 98
hnprovements and Complete Park Development) PICa Clo'v'effield
Beach Improvement Group ProJect.Non.Fed Funded Beach Trm 98
Project
SMC - Mwuclpal Pool, Includes Replace & Offices 98
Fourth Street Parkmg StructurelHousmg 98
Beach Facll1ty Maint I AccesslbllltyfRepall" Program .. ~ 99
Rehablhtate Water Dlv1.SlOn Garage 98
Pier FaCIlity Mamt./AccesslblhtyiReparr Program I 99 ,.
Mausoleum Electncal Reparr 99
~
Mausoleum Additlon ! 98
;
Cemetery Facl..bty MaInt IAccesSlbIlzty Repau Program .. gg
.. (Faclhty Mamt. PrOjects are one program) ;
!
;
Civil Engineenng Projects
FIber Optlc TelecommUIllcatlons Network: 99
Street ReparrfResurfacmg - '99 99
New StreetlIght Systems 98
Beach hnprovement Group - Fed Funded 98
Clo\'effield Soundw-all I 98
Cloverfield Wlderung Ph. II I 98
Rte 10 On-Ramp at Clover:field 98
Beach Parlo.ng Lot Improvements ! 99
Transit Route Concrete Bus Pads , 99
Fourth Street Reconstructlon 98
Stonn Dram Treatment Plant (D'WRRF) 98
PICO Streetscape Project 98
Parking Lot - Patch, Seal and Restnpe i 99
I
Transportation Engineering Projects I
Santa Momca Bus Faclhty ExpansIOn 98
DOmltOl'\-D TrallS1t Mall 98
. FY '98 refers to projects that were onglnally budgeted In ~
FY'98 or earlier FY '99 refers to proJects budgeted In that i
year only. I
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