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Council Meeting December 15, 1998 Santa MOnica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Waive the Competitive Bidding Requirement and
Authorize the City Manager to Negotiate and Execute a Sole Source
Purchase Order with Valley Detroit Diesel Allison for Onglnal Equipment
Manufactured (0 EM) Transmission and Engme Parts
Introduction
ThiS report recommends that the CIty CouncIl waIve the competItive bIdding reqUIrement
and authonze the City Manager to negotiate and execute a sole source purchase order
With Valley DetroIt Diesel Allison to furnish and deliver 0 E M new and remanufactured
Detroit Diesel Allison engine and transmiSSion parts for the Transportation Department
The buses purchased by the City are equipped WIth DetrOit Diesel Alhson transmiSSions
and engines Other manufacturers' parts are not compatible The parts Will be used to
repair and replace worn out bus parts Detroit Diesel Allison IS the manufacturer and they
sell their parts through dlstnbutors Valley Detroit Diesel Allison IS the sole dlstnbutor of
these parts In the Southern California area
Ordinance number 1743 (CCS) Section 5, paragraph 224080 of the Santa MOnica
MUnicipal Code allows exceptions to competitive bidding when Items are purchased from
a sole provIder
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DEC 1 5 1998
Staff has evaluated the quotation from Valley Detroit Diesel Allison and finds that It meets
City specifications
Budget/Financial Impact
Fiscal Year 1998-99 appropriation authorrty for this purchase IS In the vanous
maintenance accounts of the Maintenance DIvISion, Transportation Department As the
materials are drawn out of Inventory, they Will be expensed against available FY 1998-99
approprratlon authorrty The estimated annual expenditure IS $75,000
RecommendatIon
It IS recommended that the award of a purChase order be made to Valley Detroit Diesel
Allison at specified prices, Including applicable sales tax
Prepared By Pam Wortham, PurchaSing Agent
Margarrta Lee, Buyer
Pat Butters, Maintenance Manager
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