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Council Meeting December 15, 1998 Santa Monica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award Bid to Furnish, Deliver and Install an On-Lme
Edit System, Bid # 2732
Introduction
This report recommends award of bid to furnish, deliver and Install an on-line edit system
for the Cable TeleVISion DIVIsion In the total amount of $36,42721 Including applicable
sales tax
Background
In response to Notices Inviting Bids (published October 27 and 28, 1998) In accordance
with City speCifications, bids were received and publicly opened and read on November 5,
1998 Proposal forms were mailed to four vendors and notIces were advertised In
accordance with City Charter and MUnicipal Code prOVIsions Three proposals were
received as follows
VENDOR AMOUNT
J & R Fllm/Movlola $36,427 21
Digital Production Resource $36,757 37
Post Op Video $38,703 53
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DEe 1 5 1998
The new on-Ime edit system IS computer-based allowing flexibility In manipulating data
and Images Into a final product for City TV video projects This equipment replaces an
off-line, noncomputer-based system that IS seven years old
Staff has evaluated the low bid and finds that It meets City Specifications, Including the
requirement that the equipment be Year 2000 compliant
BudaetlFlnanclallmoact
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Fiscal Year 1998-99 appropnatlon authonty for this purchase IS In Capital Improvement
account number 51-710-207-20096-8900-99565, "City TV Replacement Equipment"
Recommendation
It IS recommended that the award of Bid #2732 be made to J & R Fllm/Movlola In the
amount of $36.42721 mcludlng applicable sales tax, as the lowest responSible bidder
Prepared By Pam Wortham, Purchasing Agent
Diane Howell, Buyer
Robin Gee, Cable TV Manager
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f \atty\munl\laws\jJ\quake res
City Council Meeting 12-15-98 Santa Monica, CalifornIa
RESOLUTION NUMBER 9348 (eeS)
(City Council Senes)
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MONICA DECLARING
THE EXISTENCE OF A CONTINUING LOCAL EMERGENCY
WHEREAS, on January 17,1994, an earthquake struck Southern California causing
severe damage wIthin the City of Santa MOnica, and
WHEREAS, on January 17,1994, as a result of the earthquake the City's Director
of Emergency Services Issued a declaratIon of local emergency, and
WHEREAS, on January 17, 1994, as a result of the earthquake a state of
emergency was declared In the County of Los Angeles by the federal, state and county
governments, and
WHEREAS, as a result of the earthquake a state of local emergency contInues to
eXist WIthin the City of Santa MOnica,
NOW, THEREFORE, the City Council of the City of Santa Monica does resolve and
proclaim as follows
SECTION 1 The City CouncIl declares that a state of local emergency continues
to eXist WIthin the City of Santa Monica
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SECTiON 2 The City Council directs the Director of Emergency Services or his or
her designee to take such actions as are appropriate to the fullest extent prOVided by
federal, state and local law, to protect the public health, welfare, safety and property of the
residents of the City of Santa MOnica
SECTION 3 The City CouncIl further authorizes the Director of Emergency
Services or his or her designee to negotiate or execute such contracts, agreements,
applications or other documents with such other federal, state or local agencies or other
groups and organizatIons as are necessary to prOVIde or to obtain emergency aid,
assIstance or services to the City of Santa Momca and to contract for the Immediate
expenditure of public funds to safeguard life, health or property Including, when necessary,
to protect public health and safety to expedite, including, but not limited to shortening all
reqUIred notice penods, or waive competitive bidding procedures for publiC works and
other City projects
SECTION 4 A copy of thiS Resolution shall be forwarded to the State Director of
the Office of Emergency Services With a request that he or she find It acceptable
SECTION 5 The City Clerk shall certify to the adoptIOn of thiS ResolutIon, and
thenceforth and thereafter the same shall be In full force and effect
APPROVED AS TO FORM
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MARSHA iJDNES MOUTRIE
City Attorney
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Adopted and approved thIs 15th of December. 1998
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Pa~ O'Connor. Mayor
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I. Mana M Stewart. City Clerk of the CIty of Santa MOnica. do hereby certify that
the foregoing Resolution 9348 (CCS) was duly adopted at a meeting of the Santa
MOnica City Council held on the 15th of December, 1998 by the following vote
Ayes Councllmembers Feinstein I Genser, Holbrook, McKeown.
O'Connor, Rosenstein
Noes Councllmembers None
Abstam Council members None
Absent Councllmembers None
ATTEST
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Mana M Stewart, City Clerk