SR-6-C (112)
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Council Meeting 2/09/99 Santa Monica, CA
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Authorize the City Manager to Negotiate and Execute
a Contract with Hazpak, Inc , to Provide Hazardous Waste Transportation,
Management and Recycling/Disposal Services
INTRODUCTION
This report recommends that the City Council authorize the City Manager to negotiate
and execute a contract with Hazpak, Inc , to prOVide hazardous waste transportation,
management and recycling/disposal services through June 30, 2001, with a renewal
option through June 30, 2002 The contract amount Will not exceed $65,000 for the
remainder of FY98/99, and $200.000 for each subsequent fiscal year
BACKGROUND
The City of Santa MOnica generates hazardous waste on a continuous basIs from
emergency response, In-house actIVIties, and the Household and Small BUSiness
Hazardous Waste Collection FaCility Hazardous waste generation, storage,
transportation and disposal/recycling actiVities are regulated by state and Federal law
Hazardous waste must be transported by and recycled or disposed of at state or federally
cert,fJed and permItted fIrms and faCilIties
DISCUSSION
In mid December 1998, EnVironmental Programs DIVISion staff sent out a Request for
Coe
FEB - 9 1999
Proposals to seven hazardous waste management companies Staff reviewed proposals
from four qualIfied companies that prOVide hazardous waste management and
transportation/disposal services Among the four proposals, Hazpak, Inc , submitted the
lowest cost and most responsive proposal for a comparable scope of services Hazpak,
Inc, has performed satlsfactonJy In pnor servIce to the CIty and receIved positive
evaluations from local references checked as part of the selection process In addition to
prOViding waste management and transportation services, Hazpak, Inc I Will assist the
City In finding the most cost effective and environmentally sound waste management
alternatives In recognition of the City's ongoing reqUirement for thiS service, staff
requests that the contract allow renewal of the contract through June 30,2001 at the
City's discretion
BUDGET I FISCAL IMPACT
Funds In the amount of $65,000 for the proposed contract are available In account
31-500-662-00000-5513-00000 for the remainder of FY98/99 Funding to Implement the
contracted actiVities In FY99/00 and FYOOI01, estimated to remain constant at $200,000
per fiscal year, Will be contingent upon City CouncIl's approval of the annual operating
budget for the Environmental Programs DIVIsion
RECOMMENDATION
Staff recommends that the CIty CounCIl authorize the CIty Manager to negotIate and
execute a contract with Hazpak, Inc , for hazardous waste transportation, management
and recycling/disposal services through June 30,2001 with a renewal option through
June 30, 2002 The contract amount Will not exceed $65,000 for the remainder of
FY98/99, and 5200,000 for each subsequent fiscal year
Prepared by
Craig Perkins, Director of Environment and Public Works Management
Brian J Johnson, Environmental Programs Coordinator
Richard H Berman, Administrative Analyst