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SR-5-A (24) ~frtlrJt4F=7l(t/l/ (~ Ct1h traaf#7Ws- eRNL..) SA FEB - 2 1999 TRANS JBC CP:RN'Jw:f \trans\admrn\council\wpfiles\mpelrlng Council Meeting: January 26, 1999 Santa Monica, California TO: Mayor and City Council FROM City Staff SUBJECT" Recommendation to Approve In Concept the Transportation Department FacIlity ExpanSion Master Plan, Authorize the City Managerto Negotiate and Execute a Contract With Terry A Hayes ASSOCiates to Conduct an Environmental Impact Report, and with RNUlnterplan, Inc for DeSign of the LNG/CNG Natural Gas Fueling FacIlity; and Authorize the City Manager to Approve Relocation Expenses for SOCial Service AgenCies that are Tenants at 612 Colorado INTRODUCTION This report recommends that the counCil approve In concept the Transportation Facility ExpanSion Plan, authOrize the City Manager to negotiate and execute a contract with Terry A. Hayes ASSOCiates to conduct the EnVironmental Impact Report and RNUlnterplan, Inc for the deSign of a natural gas fueling facIlity, and authOrize relocation expenses for SOCial service agencies that are current tenants at 612 Colorado BACKGROUND The Transportation Department IS expanding ItS services to alleViate overcrowding of buses and Improve transit services Within the Santa Monica Big Blue Bus service area As the Department Implements the Transportation Service Improvement Plan the bus fleet Will grow from 160 to 200 buses The Increased size of the bus fleet and workforce SA FEB - 2 1999 _ .:a. _ reqUIre additional work space, maintenance repair facIlities, and parking To meet the City's clean air objective, a new LNG/CNG (natural gas) fueling facIlity must be bUilt by midyear 2000 as LNG/CNG fueled buses and service vehicles will be ordered this year Additionally the transportation administration bUIlding, constructed In 1984 and damaged In the Northridge earthquake, must be upgraded to meet City earthquake codes On November 12, 1996, the City entered Into a consulting agreement With RNL Ilnterplan, a Callfornla corporation, to evaluate the Transportation Department's facility expansion and upgrade needs over the next ten years and prepare a FacIlity Expansion Master Plan that supports the planned growth In services DISCUSSION The Facility Master Plan IS the result of an intensive two-year evaluation process. The process Involved the identificatIon of operational problems WIth eXIsting facilItIes, servIce expansion plans, alternative fuel obJectives, earthquake code upgrades, and maintenance needs The completed FaCIlity Expansion Master Plan documents the space needs study, vanous alternatives that were developed and cost mformatlon. The recommended alternative (Scheme I Master Plan) meets the Department's projected space needs, proVides the new and Improved faCilities withm the shortest time frame and preserves the homeless shelter operations. The projected cost for thiS alternative IS $22 - $25 million 2 Scheme I reorganizes and reconfigures the Big Blue Bus site, including the demolition of the eXisting maintenance bUilding, fuel Island, bus washer and the adjacent 612 Colorado bUilding It locates the new maintenance bUilding in the northeast corner of the site In an "L" shaped configuration along the north and east property lines at the corner of Seventh Street and Colorado Avenue This configuration makes the largest portion of the site available for unobstructed bus circulation and parking A total of 204 buses (Including 10 articulated buses and 10 smaller shuttle buses) could be parked along with 31 support vehicles Access to the site would remain as It currently eXists from Sixth Street and from a relocated access pOInt on Seventh Street The project Will Incorporate green bUilding technologies and Sustainable City GUidelines. The plan Will be Implemented In four phases Phase 1 A new two lane fuellng/servlcelrnspectlon structure and a bus wash bUilding Will be constructed near the southwest edge of the site The new faCIlity Will service eXisting buses and alternative fueled LNG buses that Will be purchased thiS year A secondary CNG fueling locatlon for other City departments, public agencies, or commercial CNG powered vehicles will be located Just outSide the Big Blue Bus yard, accessible from OlympiC Boulevard near Fifth Street The new bus wash equIpment Will contain a state-of- the-art water reclamation system to minimize water use dUring bus washing operations 3 Phase 2 The Administration BUilding Will be remodeled and reconfigured to meet current earthquake codes as well as the functional and organizational needs of the Transportation Department Staff Will be temporanly relocated Into the 612 Colorado bUilding while this phase IS under construction Approximately 8,000 square feet of additional office space for transportation related use Will be added within the existing administration building foot pnnt Energy efficIent features will be incorporated in the renovation. To facilitate this phase of the project, City sponsored SOCial service agencies now located at 612 Colorado Will receive relocation assistance so that their operations are not disrupted Phase 3 The 612 Colorado bUilding, which was purchased In Apnl, 1985 for future Transportation Department expansion needs Will be demolished. A 70,000 square foot energy efficient maintenance bUilding Will occupy that space, extending south on Seventh Street The first floor of the maintenance bUilding, faCing the bus yard and approximately 55,000 square feet, Includes bus repair work bays Employee locker rooms, a break room, maintenance offices, and storeroom space Will be located on a mezzanine level Along Colorado Avenue, the maintenance building will be two stones. A Transit Store Will be located on the first floor at the Sixth Street corner The second floor Will prOVide a maintenance training center, employee fitness center, and pOSSibly limited space for lease to other City functions or non-profit organizations 4 Phase 4 Upon Completion of Phase 3. the eXisting maintenance facIlity Will be demolished and an elevated parking deck Will be bUilt in that section of the bus yard with bus parking on the first level The second level would accommodate parking for 156 automobiles The parking deck Will be accessible from the eXlstmg Sixth Street site entrance ENVIRONMENTAL IMPACT REPORT (EIR) On May 27, 1998, a Request for Proposal (RFP) to prepare the necessary EIR for the Master Plan was sent to SIX consultmg firms Two proposals were received, one from Ultra Systems Envlronmentallnc, Irvine and one from Terry Hayes Associates, Culver City Staff from the Departments of Transportation, Englneenng, and Planning and Community Development interviewed the two firms on June 23, 1998. Terry Hayes Associates was selected for related experience and a good understanding of the project Issues NATURAL GAS FUELING FACILITY A Request for Proposals (RFP) dated June 18, 1998 was sent to seven firms Responses were submitted by five firms A review committee from the Transportation Department and the Engmeenng DiviSion interviewed four firms on August 5, 1998 The initial top ranked firm was Bath Englneenng Corporation After conducting preliminary negotiations and as a result of the high cost of services proposed by Bath Engineering CorporatIon, the review committee Initiated negotiations With the next highest ranked firm, RNLllnterplan Inc 5 RNLllnterplan I nc.'s proposal conforms wIth the reqUirements ofthls project and their cost of services IS reasonable PrevIous work demonstrates their ability and expertise In heavy duty transit fueling station deSign Projects recently completed Include the Long Beach TranSit FaCIlities, the FoothIll Pomona Operations and Maintenance FaCIlity, the City of Sierra Vista Governmental Maintenance Center, and the City of Santa Monica Big Blue Bus FaCIlity ExpanSion Master Plan. All references provided were contacted and checked out satlsfactonly. BUDGETARY/FINANCIAL IMPACT The required funds for the EIR, relocation, deSign and construction phases have been previously budgeted, approved and are currently available in account #41-750-657-20099. 8900-99104 To date, $22,000,000 has been budgeted for the construction of the faCIlity. Additional funding Will be budgeted in subsequent years If needed. RECOMMENDATION City staff recommends that the City CounCil 1. Approve In concept the Transportation Department's Draft FaCIlity ExpanSion Master Plan, recommended Scheme I 2 AuthOrize the City Manager to negotiate and enter Into a consulting agreement for an amount not to exceed $65,000 with Terry A Hayes ASSOCiates to prepare an EnVironmental Impact Report on the Transportation 6 Draft FacIlity Expansion Master Plan 3. Authorize the City Manager to negotiate and execute a professional services contract with RNUlnterplan, Inc In an amount not to exceed $420,000 for the design of the Santa MOnica Big Blue Bus Natural Gas Fueling Facility; and authOrize the City Engineer to issue change orders as needed to complete necessary addItional work Within a total project budget authOrity of $480,000. 4. AuthOrize the City Manager to approve relocation assistance expenses for SOCial service agencies that are located at 612 Colorado Prepared by: John Catoe, Director of Transportation Craig PerkinS, Director EnVironmental & Public Works Management Department Roy Neva, Manager, Transportation FaCIlity Maintenance & Vehicle Engineering Anthony Antlch, City Engineer Dave Britton, Senior CIVil Engineer Attachments: EXisting and Recommended Site Plans (excerpted from Facility ExpanSion Master Plan) II FaCIlity ExpanSion Master Plan 7 ""-- -. ~ ........- ......-.~......-...-..--_......~ - -......_~ ~~----