SR-9-A (72)
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CA:RMM:r
City Counc11 Meeting IO-12-82
Santa Monica, Ca11fornia
OCT 1 2 1982
STAFF REPORT
TO:
Mayor and City Council
City Attorney
FROM:
SUB JECT :
Resolution Approving Destruction of
Obsolete Records of Police Department
Government Code Section 34090 authorizes the destruc-
tion of certain records upon the request of a department head
if the Ci~y Attorney has given wr~tten consent for the des-
truction of the records and if the City Council approves the
destruction of the records by resolution.
The Chief of
Police has requested that certain obsolete records be des-
troyed. A complete description of the records sought to be
destroyed is contained in Exhibit "A" accompanying the reso-
lution.
The City Attorney has approved the destruction of
these records.
RECOMMENDATION
It is respectfully recommended that the accompanying
resolution be adopted.
PREPARED BY: Robert M. Myers, City Attorney
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OCT 1 2 1982
CA:RMM:r
City Council Meeting 10-12-82
Santa Monica, California
RESOLUTION NUMBER
(C~ty Council Series)
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MONICA AUTHORIZING
THE DESTRUCTION OF CERTAIN RECORDS
OF THE POLICE DEPARTMENT
PURSUANT TO GOVERNMENT CODE SECTION 34090
WHEREAS, it has been determined that certain records of
the C~ ty of Santa Monica under the charge of the Police
Department are no longer required for public or private pur-
poses~ and
WHEREAS, the destruction of the records is necessary to
conserve storage space and to reduce staff time, expense, and
confusion in handling and informing the public; and
WHEREAS, Government Code Section 34090 authorizes the
Ci ty of Santa Monica to destroy certain records over two
years old without making a copy thereof after the same are no
longer required and upon the written consent of the City
Attorney and the approval of the City Council by resolution;
and
WHEREAS, the City Council has been requested to approve
.
the destruction of the records identified in Exhibit -A"
attached hereto; and
WHEREAS, the records identJ.fied in Exhibit "A" are over
twO years old, no longer required, and have been approved for
destruction by the City Attorney,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES RESOLVE AS FOLLOWS:
SECTION 1.
Authorization is hereby given to destroy
the records identified in Exhibit "A" attached hereto and
made a part hereof.
SECTION 2. The City Clerk shall certify to the adop-
tion of this Resolution, and thenceforth and thereafter the
same shall be in full force and effect.
APPROVED AS TO FOR.tvt:
~~~_II
ROBERT M. MYERS
City Attorney
-2-
City of Santa Monica
REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
To: City Attorney
From: Police Department
Item
No.
Description of Record
to be Destroyed
Years
Covered
1
Alphabetical index card cross
reference to obsolete police
incident reports. Recommended
by Department of Justice.
All prior
to 19??
(Cy)
2
Numerical log books of DR numbers
All pr ior
to 9-1-80
(ey)
3
Bicycle license copies
All prior
to 9-1-80
(Cy)
4
Dealer record of sales slips (guns) All prior
to 9-1-80
(Cy)
5
Q citat~on pink copy
All prior
to 1980
(CY)
6
Traffic cite pink copy
All prior
to 1981
(CY)
Location
Records Div~sion
Records Division
Records Div1sion
Records Division
Records Division
Records Div1sion
7 Not~ce of needed repairs Form 149 All prior Records Division
!to 1980(CY)
Recommended by:
~ ~ CL "",-.. ~
-- ..
Approved by Chief of Police:
~ ~~-
~ --
Consent is hereby given
to destroy the records
listed above.
City Attorney:
~W\..~
Presented to
City Council:
City Conncil Action:
Approved Resolution Number
1 of
-
, Pages
EXHIBIT A
D~~.2
Date:
SEP 27 1982
Disapproved
City of Santa Monica
REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
To: City Attorney
Item
No.
Description of Record
to be Destroyed
8
Q citation transrn1ttal sheets
9
Memoranda of E.A.P. transmittals
10
IINo HitU applicant fingerprint
card
11
Taxi driver permits
12
Booking control book
13
Summary of da~ly cash collections
(copy of)
Recommended by:
~.Q-~~~
From: Police Department
Years
Covered
All prior
to 1980
(CY)
All prior
to 1980
(Cy)
All prior
to 1980
(Cy)
All prior
, to 1980
(Cy)
All prior
to 1977
(Cy)
All prior
to 9-l-80
(Cy)
Location
Records Division
Records Division
Records Division
Records Division
Records Division
Records Division
Approved by Chief of Police:
>~V~
Date:
~:;
Consent is hereby given
to destroy the records
listed above.
Cit.y Attorney:
~ "-'..
Presented to
City Council:
Date:
SEP 2 7 1981
City Council Action:
Disapproved
Approved Resolution Number
~ . of 2
Pages