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Council M~eting 1/~84
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Santa Moni~ Californla
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To:
Mayor and city Council
FroJTl:
City Staff
Subject:
Update of Staff Report Regarding Administrative
procedures relating to City Boards and Commissions
The attached staff report was originally presented to Council ln
September 20,
1983 to initiate a review of City boards and
commisslons
relatlng
to
communlcatlon wlth Clty Council,
commlsslon
budgets,
reimbursement for expenses and yearly
workplans.
On that date Councl1 passed a resolutlon alterlng the method of
reimbursement of CommlSSlon related expenses from a flat $25 per
meetlng (with a maximum of $50 per month) to a reimbursement
mechanism for chl1dcare and other expenses directly related to
commlSS1on activities.
Several Commissloners appeared at the September 20, meetlng
requesting the opportunity to review the staff recommendations
and the opportunlty to respond verbally or in writing to the
proposed changes. Subsequently copies of the staff report were
distrlbuted to members of all Clty boards and commissions wlth a
request for comments.
On December 6, 1983 Council held a ]Olnt meetlng wlth members of
Clty boards and commlSSlons the purpose of whlch was to promote
communication between members of CiDJ boards and commisslons,
standardize commlSS1on procedures through the distribution of a
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cornrnlSSlon handbook,
and review various recornmendatlons put
forward in the attached staff report.
In addltion,
the lrnportance of workplans was stressed as a
cornrnunlcatlon and planning mechanlsm. CornmlSSlons and boards
have been requested to SUbmlt workplan Ob]ectlves and budget
requests by late February to cOlncide with the overall
development of City department budgets and obJectives for fiscal
year 1984-85.