SR-6-V (10)
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10- v
OCT 1 f f986
Santa Monica, California
CA:RMM:rmd330jhpca
City Council Meeting lO-14-86
/03-0CZ-O/
STAFF REPORT
FROM:
Mayor and City Council
City Attorney
TO:
SUBJECT:
Resolution Approving Destruction of Obsolete
Records of General Services
Government Code Section 34090 authorizes the destruction of
certain records upon the request of a Department Head if the City
Attorney has given written consent for the destruction of the
records and if the city Council approves the destruction of the
records by resolution.
The Director of General Services has
requested that certain obsolete records be destroyed. A complete
description of the records sought to be destroyed is contained in
Exhibit nAn accompanying the resolution. The City Attorney has
approved the destruction of these records.
RECOMMENDATION
It is respectfully recommended that the accompanying
resolution be adopted.
PREPARED BY: Robert M. Myers, City Attorney
i?t/tI
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CA:RMM:rmd331jhpca
City Council Meeting 10-l4-86
Santa Monica, california
RESOLUTION NUMBER 7319(CCS)
(City council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA AUTHORIZING
THE DESTRUCTION OF CERTAIN RECORDS
OF THE GENERAL SERVICES DEPARTMENT
PURSUANT TO GOVERNMENT CODE SECTION 34090
WHEREAS, it has been determined that certain records of the
City of Santa Monica under the charge of the Director of General
Services are no longer required for public or private purposes;
and
WHEREAS, the destruction of the records is necessary to
conserve storage space and to reduce staff time, expense, and
confusion in handling and informing the public; and
WHEREAS, Government Code Section 34090 authorizes the City
of Santa Monica to destroy certain records over two years old
without making a copy thereof after the same are no longer
required and upon the written consent of the City Attorney and
the approval of the city Council by resolution; and
WHEREAS, the City Council has been requested to approve the
destruction of the records identified in Exhibit "A" attached
hereto; and
WHEREAS, the records identified in Exhibit itA" are over two
years old, no longer required, and have been approved for
destruction by the City Attorney.
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES RESOLVE AS FOLLOWS:
SECTION 1. Authorization is hereby given to destroy the
records identified in Exhibit "A" attached hereto and made a part
hereof.
SECTION 2. The City Clerk shall certify to the adoption of
this Resolution, and thenceforth and thereafter the same shall be
in full force and effect.
APPROVED AS TO FORM:
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ROBERT M. MYERS
City Attorney
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Adopted and approved this 14th day of october, 1986.
j.
Mayor"
I hereby certify that the foregoing Resolution No. 73l9(CCS)
was duly adopted by the City Council of the City of Santa Monica
at a meeting thereof held on October 14, 1986 by the following
council vote:
Ayes: Councilmembers:
Conn, Epstein, Jennings, A. Katz,
H. Katz, Zane and Mayor Reed
Noes: councilmembers:
None
Abstain: councilmembers:
None
Absent: Councilmembers:
None
ATTEST:
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City Clerk
.. .
. .
City of Santa Monica
REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
To: City Attorney
From: ,
General Services Depar~~ent
Item
No.
Description of Record
to be Destroyed
Years
Covered
Location
All traffic acc~dent reports for all 1980-
reported acc~dents w~th~n the c~ty_ 10/1/84
These doc~~e~ts are duplicates of
records kept by the Pol~ce Depart-
ment and all pertinent informat~on
has been stored in TrafflC Englneer-
lng's computerized trafflc
accident record progr~
Traf=~c Englneerlng
~~mm~ by:
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Approved by
Dlrector of Ge~lal
Serv~ces i1/JdL[IY7
Date:
O/U I~t
.
Consent is hereby given
to destroy the records
listed above.
City Attorney:
Date:
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Presented to
City Council:
City Cooncil Action:
Approved Resolution Nl]mher
Disapproved
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