SR-6-I (89)
. Santa MonIca. C4llfornla. May 2. 1978
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/ Cv - ODI/-O/ ~r
MAY 9 1978
TO: Mayor and City COlmnl
FROM. C1 ty Staff
SUBJECT: Establishment of $100 Fee for OutsIde ~gencies' Use of CIty
COlIDci 1 Chambers
Introduction
ThIS report transmits Information to CDuncll regardIng the use of City
of Santa ~onica City CouncIl Chambers by agencies not aff1liated wIth the
CIty of Santa Monica and recommends a $100 fee be imposed for such use
of COlIDCIl Chambers.
Background
During fIscal year 1976-77. five agencies used the C1ty Councll Chambers
on nine separate occasions (see attached sheet).
The C1ty'S cost of maintaining the Chambers for such meetings lS $5.26jhour
(E step wages) plus electricIty used. use of equipment. and benefit overhead.
Clean-up of CounCIl Chambers took approximately thirteen and one-half work
hours. Thus. total clean-up costs for fiscal year 1976-77 were approximately
$93.00.
A fee of $100 per meeting durIng the 1976-77 fls~aJ year would have caused
a net income of approxlMately ~807.00 for the City.
In flscal year 1977-78 to date, seven agenCIes have used the Councll Chambers
on twelve occaSIons (through March 1, 1978) . They are
1. \ew ~otor VehIcle Board (from SacraMento)
2. Santa ~onica MountaIns Comprehensive Planning Commlsslon
3 Californla Veteran's Board
t,r
MAY 9 1978
TO: ~~yor and CIty C4ltCII -2- . May 2, 1978
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4. Callfornla Hlghway Commisslon
5 Cal-Trans Publlc Hearing
6. Los Angeles County Sanitation DIstrIct
(Solid Waste) - PubIlc Hearing
7. State Department of Health
A $100 fee for use of the Chambers would have given the CIty a net lncome of
approximately $1,077 to date.
Recommendatlon
Staff recommends City Councll adopt a $100 fee per fleetIng for agenCIes not
affIliated wIth the CIty of Santa MonIca to use Clty of Santa MonIca Council
Chambers
Prepared by: ~~RK C. PUSINELLI
AdmInistratlve AIde
MCP:dar
Attachment
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/IJ{),- OOt./-tJ/
COUNCIL CHAMBER USE - FISCAL YEAR 1976-77
Title Date
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State Energy Commission June 29. 1976
J al y 28. 1976
November 18. 1976
New Motor Vehicle Board (from Sacramento) September 21, 1976
Public Forum for Senator Cranston November 17, 1976
New Motor Vehicle Board March 9, 1977
April 6, 1977
May 17. 1977
Santa Monica Mounta.ins Comprehensive
Planning Conunission March 18. 1977
COUNCIL CHAMBER USE - FISCAL YEAR 1977 - 78
T1tle Date
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New Motor Vehlcle Board (from Sacramento) July 13. 1977
March 22. 1978
Santa MOnlca 1\1ountains Comprehensive
Planning Commission January 6, 1978
March 10. 1978
Callfor nia Veteran I s Board July 15. 1977
Callfornia Highway Comm1ssion September 1. 1977
Cal- Trans Public Hearing September 2. 1977
Los Angeles County SamtatlOn District
(Solid Waste) - Public Hearing November 14. 1977
State Department of Health January 26. 1978
January 27. 1978
February 28, 1978
March I, 1978
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. ...... CA RLK:SIS:IC~-14-78 .
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RESOLUTION NO. 5015(CC5)
(Clty Councll Serles)
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MONICA
ESTABLISHING A FEE FOR USE OF THE ~
COUNCIL CRABBERS OF THE SANTA ~lONICA
CITY HALL.
WHEREAS, from tlffie to tlme, various agencles are
de Slrous of ut1l1zlng the faclllt1es of the Clty Council
Chambers located 1n the Clty Hall of the Clty of Santa
Monica; and,
WHEREAS, the Clty Councll of the Clty of Santa
MonJca 1S deSlrous of establ1shlng a fee fer the use thereof,
NOW, THEREFORE, the C1ty Counell of the Clty of
Santa Monlca does resolve as follows:
SECTION 1. That all agencles and organizatlons
desirous of utlllzlng the fac1ll tles of the Sc_nta lIonica
CJ.ty Counell Chambers located ln the Santa Monlca Clty
Hall shall be charged a fee of One Hundred ($100) Dollars
for each rneetlng held thereat, and for each day of each
such meetJ.ng.
SECTION 2. That the City Manager, or his delegate,
1S authorlzed and dlrected to establlsh such procedures as
are necessary and proper for the carrYlng out of the
establlshment of such fee.
SECTION 3. The City Clerk shall cert1fy to the
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.~ :. CA 4-14-78 . .
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adoption of th~s resolution, and thenceforth and thereafter
the same shall be ~n full force and effect.
ADOPTED and APPROVED tins 9th day of Ma.y ,
1978.
l Q~~hK~ J~u."t .
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ATTEST': " I ' j i ,
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CITl'/'CLPDK J \:, , !
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Ihe~eby'certlfy that the foregolng resolutl0r.
, (,; ,J '
was duly adopted by the Clty Council of the Clty of Santa
Monica at a regular meetlng thereof, held on the 9th
day of May , 1978, by the followlng vote of
the Counell:
AYES; Counc11member: BambrIck, Cohen, Scott,
Trives, ~Byor Swink
NOES: CounCllmember: Reed
ABSENT: Counc~lmember: van den Steenhoven
l
(J , ,)
~+1?/r<-':s~
:/ C I -TY C;LERK .
...
,
APPROVED AS TO FOill1:
(J.n . ~~
C~lJl:;," - . ,'l'~ ~-
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<. e califo~, November 15.
Santa ~onl.ca. 1978
TO: Mayor and Cl.ty CounCl.1 I (>{)- eM-CINOV 2k.8 k;,
1918
FROM: City Staff
SUBJECT: Crowd Control at Clty Council Meetings
Introductl.on
ThlS report transmlts lnformatl.on to Councll regarding crowd control at
Clty CounCll meetlngs and recommends that CIty CounC11 approve the use
of Contemporary Security. Incorporated at Cl.ty Council meetings.
Background
At least one Police Officer has been present at every CIty Counell Beetlng
~hether or not a large crowd IS expected. ThlS presence is generally un-
necessary. however. The costs for thIS one Pollce OffIcer to be
present at all CIty Council meetlngs (based on a four hour rate) is $826 a
year.
City personnel formerly provlded crowd control/sergeant-at-arms services at
City Councll meetlngs ~hen large crowds were ln attendance. The types of
personnel used were: Event Attendants (from the Entertainment Facilities
Department) ; FIre Prevention personnel and occasionally an addltlonal Pollce
Officer. ApprOXImately two monitors were used per Council meetIng.
However. because of the costs involved by using Clty personnel. Contemporary
SecurIty. Incorporated was contacted so that highly professional service
could be provided at a comparable rate. and City personnel would not be removed
from regularly assigned dutIes.
Costs to the City
Costs lnvolved are outlined below:
~ k
HDV 2 8 1978
.
- ~ayor and CIty C~ll
TO: N.ber 15, 1978
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Contemporary Security
Contemporary SecurIty, Incorporated prOVIdes personnel for a mInImum of
four hours. The cost per person 1S $6.00 an hour. Thus, the mInimum charge
would be $24.00 for one person ($48.00 for two monitors).
ComparatIve costs based on a four hour rate are:
Cost for 2
Average hourly Cost for 2 Personnel/Year
rate Personnel/~eeting (25 meetlllg:s)
Contemporary Security $ 6.00 $ 48.00 $ 1,200
Event Attendants $ 3 05 $ 24.40 $ 610
Police Off1cers $ 8.26 $ 66.08 $ 1,652
FIre PreventIon Personnel $13.71* $109.68 $ 2,742
Fringe benefits are not included ln the above flgures for CIty personnel.
* ~nen FIre Prevention Personnel are used, they are paid time and one-half
for overtJ.me.
AddIt10nal ConsJ.derations
Even though use of Event Attendants 1S the least expensive, they are not always
avaIlable for service at CIty CouncIl meetIngs because of CIVIC AuditorIum events.
City personnel contacted other agencJ.es so that comparatIve costs could be
obtaIned. Although Contemporary Security dId submIt the lowest price per
hour, they were only one of two firms that replied to a subsequent follow-up
letter regardIng a lIst of references to be checked by City staff The other
firm respondIng was National Event Services of 1918 Main Street, Santa MonIca.
.
~ Mayor and Clty C~Cil .
TO: November 15, 1978
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Of the two flrms, Contemporary Securlty rated hlgher in reference checks.
In almost all lnstances the references mentioned better supervlsion shown
by Contemporary Securlty (over lts personnel) than that of Natlonal Event
Servlces. In addltion, C1ty staff has been extremely pleased with the
serVlces provided by Contemporary Security.
If an unusually large crowd 15 antlclpated, Contemporary Securlty wlll be
able to furnlsh as many personnel as are needed wlth less than one day's
notlce.
Fundlng for use of Contemporary Security personnel will be avallable by trans-
ferring funds from the Est1mated Pay Ralse Account (#01-700-274-000-101) to
the Professlonal Services Account (#01-100-201-000-506). A total of $1,200
will be transferred.
Alternatives
1. Utllue Clty personnel as crowd control-sergeant-at-arms for Clty Council
meetlngs.
2. Authorlze staff to contlnue utllizlng Contemporary Securlty personnel
on a part-tlme basls for crowd contro1/sergeant-at-arms actlvlties at
City Councl1 meetings.
Reconunendat ions
Staff recommends that City Council authorize alternative #2 so that Contemporary
Securlty personnel may be utll1zed to contlnue to provide crowd control/sergeant-
at-arms services at Clty Councll meetings.
Prepared By: MARK C. PUSINELLI
Administratlve Aide
HCP:dvl
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. 14NFCI~~~..:-" ~ I 8~~ 41 Santa ~onlca. ca4liornla. June l?, 1978
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100 --OCt/,O!
TO: nayor and Cl ty Counci 1
FRm~' C1 ty Staff
SUBJECT: Procedure for Handling Crowds Attending Counell
Meetings in Council Chambers
To safely accommodate a large clti2en_turnout at subsequent Counc1l
meetings. and to meet fire code requ1rements, the following procedure
should be established.
Personnel Requ1rement~
3 unlformed pollce cadets or other City personnel as available
2 uniformed Flre Inspection personnel tNO TURNOUTS OR HEL~ETS)
1 City Clerk Office personnel
Outline of Procedure
1. One person at each stain1ay entrance and elevator entrance
In lobby.
2. One flre inspector inside Counell Chambers at maln doon1ay
entrance.
3. One fire inspector 1n the lobby of City Hall.
4. People deslring to attend the reeting wlll be allowed to
proceed to the second floor until Councll Chambers is full.
5. After Counel1 Cha8bers is full people Will be dlrected to
chairs in the lobby. No persons ~"'lll, at thi s pOl nt. be all o',-Jed
to proceed to the mezzanine level. This wlll be aceo~pllshed with
the assistance of the above personnel.
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TO: Mayor and Clty 4itnC11 -2- . June 19. 1978
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6. Speakers, additlonal copies of the agenda, and chltS (to indicate
a desire to speak on an agenda item) wl1l be made aval1able to
persons in the lobby. Clty Clerk personnel wlll forward completed
chlts to the Clty Clerk and then to the ~1ayor. Chits from persons
ln the lobby can be dlstinctively marked so the Mayor will allow
sufficlent time for those persons to go upstairs to Counell Chambers.
7. Up to ten persons. \'/hose chits are by this tme In the t1ayor1s
possesslon and who have been called upon to speak. may stand lP
the rear of Council Chambers untD their turn to speak.
8. During any recess called by the Council, and assuming seating is available
in Chambers, people from the lobby can be seated in Cha~~ers to the
extent of the avallable seating.
Should it happen that a large unexpected turnout occurs whlch results 1n
overcrowding of Council Chambers and mezzanine areas, the following is
s ugges ted: The Mayor should request the overflow to leave the Cha~bers and
proceed to the lobby where speakers and chairs wlll be made available. If
th1S action is not sufficlent. the ~ayor should request the fire inspector
to proceed to the podium and announce that the persons standing must eXlt to
tl,e lobby. The Mayor will then recess the meeting untll this is accomplished.
DPD:dar
, . . JA-G
I CO-[JOl/.' 0/ FEB 9 1982
CA:RMM:r
Clty Councl1 Meetlng 2-9-82 Santa Monica, Callfornia
STAFF REPORT
TO: Mayor and City Council
FROM: City Attorney
SUBJECT: Use of City CounC1l Chambers by Santa
Monica Bay Distrlct Bar Associatlon 1n
Connection with Law Day program
The C1ty Attorney has received the accompanying request
for use of the City Councl1 Chambers in connect1on with the
Law Day Program of the Santa Monica Bar District Bar Associa-
tlon.
RECOMMENDATION
It is respectfully recommended that the Santa Monica
Bay District Bar Association be authorized to use the City
Counc1l Chambers from 7:00 p.m. to 10:00 p.m. on April 30,
1982, and May 7, 1982, and that any and all fees 1n connec-
tion with such use be waived.
PREPARED BY: Robert M. Myers, City Attorney
IJ-C
fES 9 1982
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RHODES, MALONEY, HART, MUllEN & JAKLE
I-.iOWARD w RHODES A. PROF"ESS IONAL CORPORATION
.,.J WiLLIAM MALONE"" ATTORN EYS AT LAW crrv OF COMM ERCE
CHA~LES q. HA...T JR 1244 SiXTH STRE;;~ T LOS ANGELES CA
DE'\I....'S M "1iJLL.E:N POST OFFICE BOX 106 ~ (213) 723-6311 722-3662
.JOjPoN B ....:AK~E
C'-lRIS......OPHER M t-fA~DING SANTA MONICA, CALIFORNIA yOL~6-1i)69
K(:IT,w A :"OVE;L,JDOSKY 12'3"1393-0174 B70-'50C
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OF" COUNSE:L
B j+-oQ!t.o'IAS B.o1-J:i't>..IA==!:C January 13, 1982
A PR'O~E:SS'Ckt.A_ cORP'ORAT'Ot-.
OUR FILE No
Robert M. Myers, Esq.
CITY ATTORNEY
City of Santa Monica
1685 Mal.n Street
Santa Mon~ca, CA 90401
RE: Law Day - Rent Con tro 1 and
Land Use Forums
Dear Bob:
Per our recent telephone conversat1on, thl.s letter
is to request use of the C1ty Council Chambers as part 0 f
the Santa Mon~ca Bay District Bar Assoc~ation's annual Law
Day program. Th~s year Law Day will be co-sponsored by Legal
Ald Soc1ety of Santa Mon~ca.
I would like to reserve the City Council CJlambers
for the following dates and t~mes:
l. Friday, April 30, 1982 from 7: 0 0 p. m. thru 10: 00 P . In. i
and,
2. Frlday, May 7, 1982 from 7:00 p.m. thru 10:00 p.m.
On those evenl.ngs we will be conductlng open publlC
forums on the legal 1ssues surround~ng Santa Monica rent
control and Santa Mon~ca land use law. Generally, the format
will be the same used last year in our rent control forum. I
would greatly appreciate your ass1stance in obtalning the C1 ty
Council's approval to use the City Counc1l Chambers for these
two public forums .
If you have any quest~ons or need any addit~onal
l.nforrnat1on, please do not hesitate to contact me.
Sincerely,
~~~~ ,
CHRISTOPHER M. HARDING
CMH:ee
cc: Nancy Freedman, Esq.
Lee Petillon
Beverly Sanborn
. \rO
. . CITY 0' \
FEB 9 1S:32
SANTA MONICA
C~;\LIFORNIA
OFFICE OF THE CITY MANAGER 393-9975, ext 301 1685 Mam Street, Santa Momcd, Cahl:orma 90401
~ February a, 1982
Mayor and City Gouncii
1685 Ma1n Street
Santa Mcnlca, California 90'01
Dea'" ~1ayor' al'ld Ccunei 1 ;
\h~s letter transmits a repori: ertltled "Santa ~1ordco tA..mic~j)al Fi 1al"ce. H1Stcry
and Ouilovl.:J1 prepared:Jy Ha'r.iltol1, Rabinovitz a'le! Szantor, Inc. The ~> ty C..JW1Cl1
dlrectea the preparation of this report n the 'TIeeting 07 DeCe'11ber 15:h. T1e
=r~mary puroose of th1s report 1S to aSsist the Adml~is:ratlGn. Councl1 cnc the
5a:ita ,"10n1ca COiTlffilJnlty to l"'atiGna~ 1)" plan .cor t1e con:1r,u2d f~sca1 s-::aDi 1 i ty of
the Cl ty
TriS task ~il1 r.ot be an easy one. In short, t~e ~eport lnd:cates that'
. Tbe Gene~31 F~nd lapsed lnto def1cit Deglnni~g 1n ~y '3C - '3~ .
. Assumlog no ccr~ective action. the Genera1 Fund yef~Gjt wil~
expand to ce:ween $3 and 55 ~illio~ in each fiscal ye~r betwee~
nc\"1 and 1984 - '&5.
In 3dditlon, tne report dOCUMeots t~e Slgnificar.t 3pd growlP; depen,~ency of the
C,ty on:
. State and natio~ai lr.ter-governrnental fls~al tnnsfers ~ 3.nd
Stat2 and national econO~lC conditlor.S.
This bleak real~ty wlil come to pass onlY i~ the City c~ntin~e3 ta ~a15e revenu~
and sDend ,n a ~anner c'nslste~t ~1t~ ~urrent ~o~i~ie5. Given the existence Q?
f1scal (~5erves+ we have the opportJr.icy to carefUllY =xamine thpse ~G;lCleS d~d
-illst"ltute the necessary chapges to 'naiJ'}ta~n fiscal stai)ili~y. '..,e ;rtt.:s",:: seek ~!)
ral,€ eddlt10nal reve'iue in a fair and equl tah~e mcl"H'er al10 reduce ExpenC!E~.j!"'es
JY ;ncreaslng Ttunlc~pal efficiency and prcduct"v,tj. ~hi1~ :~el"'e is ~c i~~dic:c
fiscal C~~SlS, ~iscal realit~es cemand ;reasured 3P1 S21'lSl~1e decisiol"l-fl'lai<"lpg. T~2
fn+st step ':-\1 tr1 S pr0cess w1ll be the ":1cde~r; 1 za tiJJ"l of .~he Ci ~y I S r.l3. \lage i"n.:
5yste~s.
\ \-b
FEB 9 1982
TO: Mayor and City Coun~ 4IIt February 8; 1982
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In conclusion; I would like to note that staff has reviewed the HRS report
in draft and concurs with its primary conclusions. As is inevitable in
any such comprehensive review, staff will differ with certain concluslons
resulting from different methodological or professional Judgments. However,
glven a highly complex task with an inadequate data base in a short time frame,
HRS has rendered an extraordinarily high level of service to the City. The
professional staff, particularly Mr. Mike Dennis; worked at an exhaustlng pace
wlth the rare combinatlon of tenacity and professional courtesy. In additlon,
the City's Director of Finance, Mr. Nick Rives, provided valuable assistance
both in the preparation of this report and through hlS efforts of the last two
years to enhance the City's fiscal infonmation systems.
Attached please find a brief summary of the report and coples of the report
itself. r look forward to discussing this document with you in depth at our
meeting of February 16th, 1982. In addition, please contact this office at
your convenience with any questions.
JOHN H. ALSCHULER
City Manager
JHA:dvm
Attachment
cc: Employee Bargaining Units
Department Heads
~ -- tit
Highlights
1. The HRS study provides an analytic hlstory and a current serVices projection
of City Finances. Such a projectlon:
-- Shows the likely baseline financial situation of the City
if current policies continue in Santa Monica, Sacramento,
and Washlngton.
-- Does not forecast actual events, but what weuld happen if
no changes were made.
-- Points up shortcomings in past flnancial management and
reporting procedures by identifying data needs, analytlc
inadequacies, and antiquated processes.
2. The General Fund analysis indicates that:
-- Revenues are on a long-term growth path rlsing at about
10% per year.
-- Expenditures are on a long-term growth path rlsing at
about 12% per year.
-- After running modest surpluses in 1976-79, the General
Fund lapsed into deficit beglnning in FY 1980-81.
-- Assuming no corrective actions, the General Fund deficit
would expand as follows:
* $3 million in the current year (FY 1981-82).
* $3 million in FY 1982-83.
* $3-4 million in FY 1983-84
* $3-5 million in FY 1984-85. ....
-- So far, General Fund deflcits have been financed by surpluses
in Special Revenue Funds, mostly Federal Revenue Sharing,
State and Federal gasoline tax subsidies, and interest
payments on outstanding balances. But, as shown below,
these sources are fast drying up.
3. The Special Revenue Funds are no longer likely to generate enough surplus
to help much in financing General Fund deficits. Specl fi ca lly:
-- Federal Comprehensive Employment and Training Act (CETA) subsides
are currently scheduled to end on September 30, 1982.
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-- Federal Community Development Block Grant (CDBG) funds have
already been cut back for the next two years and may well be
cut back more.
-- State gasollne tax subsidies will probably increase because
of hlgher gas taxes, but Federal gas tax subsidies may phase
out~ causing the Gas Tax Fund itself to go into Slgnificant
deficit by FY 1983-84.
-- Federal Revenue Sharing balances:
* Are being drawn down to finance this year's
deficit.
* Are fully committed to community organizations
in future years.
* May well be cut back in Washington.
4. The Ci ty IS Enterpri se Funds a 1'50 face hard times:
-- The Bus Line will go into deficit in the near future~ as Federal
operating ald phases out.
-- The Water and Sewer Funds also face near-tenm deflcits if rates
and spending trends remain unchanged.
-- The Refuse Collection Fund can probably finance itself by its
current revenue structure only through next year.
-- Of the other Enterprises:
* Only the Airport is expected to generate surpluses
(assuming the current scale of operations).
* Only the Pier is projected to break even.
* New Term Deficits are likely for the Auditorium, the Cemetery,
and the new Enterprise Funds.
-- Thus, if nothing were changed, the Enterprise Funds would add to,
not relieve, financial pressure on the City in future years.
5. All of this assumes constant City employment~ even though authorized full-
time employment has grown by more than 10% in the last three years. It also
assumes fair but modest labor settlements.
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6. There is no lmmediate fiscal crisis. Tlme remains for measured, sensible
decision-making.
-- Even after the drawdowns to meet the current deficit, the
City will carryover $4-7 million in reserve capaclty into
FY 1982-83.
-- Some of the prospectlve deficits can be postponed through
frugal management and close attentio~ to municlpal pro-
ductivity.
-- Positive developments in the general economy could lessen
the size of anticipated deficits.
7. The need is for orderly examination of the problems spotlighted by the projectlons,
notably:
-- Steps needed to restore the long-term soundness of
the General Fund.
-- Contingency plans to deal with pOSSible fluctuatlons
in Special Revenue Funds as Federal and State policies
take shape.
-- Systematic examination of the finances and managerial
structures of the major Enterprise Funds.
-- Thoroughgoing modernization of the City's procedures for:
* Financial plannning and management.
* Financial reporting.
*- Managerial adjustmen~-to changing-fiscal realities.
* City Council review and decislon on key financial
and management issues.
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