SR-010996-6I
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PURCH:PW:kb/srbd2552 Santa Monlca, Californla
Council Meeting: January 9, 1996 JAN 0 9 1996
TO Mayor and City Council
FROM' Clty Staff
SUBJECT: Recommendation to Award Bid to Furnlsh and Dellver One
(I ) New 1995 25,950 Pounds Gross Vehicle weight Rated
(GVWR) , CNG-powered Truck wlth Ch~pper Body, B~d #2552
Introduction
ThlS report concerns award of bld to furnish and deliver one (1)
new 1995 25,950 pound Gross Vehicle Weight Rated ( GVWR ) CNG-
powered truck wlth chlpper body for the Parks and Sports Division,
Community and Cultural Servlces Department, in the total amount of
$60,408.75, including appllcable sales tax.
Backqround
In response to publlshed Notlces Invltlng Bids (published October
la, 11, 1995) to furnish and deliver one (I) new 1995 25,950 pound
Gross Vehicle Weight Rated (GVWR) , CNG-powered truck with chipper
body in accordance with City speclflcatlons, bids were received and
publicly opened and read on October 30, 1995. Proposal forms were
mailed to five (5 ) vendors and notices were advertised in
accordance with City Charter and Municipal Code provisions. One
(1) proposal was received as follows
CNG-POWERED
Maurlce J. Sopp & Son $60,408 75
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JAN 0 9 1996
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. The truck will be used to transport debrls collected as the result
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of tree maintenance and weed abatement operations The purchase of
this CNG-powered vehicle is consistent wlth the City's reduced
emissions fuels policy.
Staff contacted the "no bldTl vendors to inqulre why they did not
bid. Three vendors could not meet Clty specifications on the CNG
fuel source. Only one of the three submitted an alternate bld for
a gasollne-powered vehlcle There lS no Callfornla Alr Resources
Board (CARB) approved converSlon klt avallable for thls gasollne
powered vehlcle. The other vendor dld not bld nor respond to our
inquiries.
Staff evaluated the bid submitted by Maurice J. Sopp and Son and
flnds that It meets the Clty'S specifications and costs less than
the budgeted amount
Budget/Financial Impact
Approprlation authority for thls purchase is in the following
Capital Improvement Budget Program accounts. $3,872 at account
number 01-710-202-20093-8900-99401, T1Alternate Fuel Vehicle
Facili ty, II $7,070 at account number 01-710-202-20094-8900-99401,
"Alternate Fuel Vehicle Facill ty, " $48,564 at account number 01-
740-511-20095-8900-99514, "Tree Malntenance Equipment Upgrade," and
in the FY 1995-96 Parks and Sports Division, Communlty and Cultural
Services Department operatlng budget In the amount of $902.75, at
account number 01-400-511-00000-8850-00000.
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Recommendation
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It is recommended that the award of Bld #2552 be made to Maurlce J.
Sopp & Son in the total amount of $60,408.75, including appllcable
tax, as the lowest and best bldder.
Prepared By: Pam Wortham, Purchas1ng Agent
Theodore Baxter, Buyer
12/15/95
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