SR-6-I (85)
Co.!.
PURCH:PW:DH:TB:br'f:\finance\purch\stfrpts\srbd2548
Council Meetlng: November 28, 1995 Santa MonicaNOlA2 8 1995
TO: Mayor and City Council
FROM: C~ty Staff
SUBJECT: Recommendatlon to Award Bid to Furnish and Deliver one (1 )
New 1995 or 1996 Passenger Van and Three (3) New 1995 or
1996 Cargo Vans , B~d #2548
Introduction
This report concerns award of bid to furnish and deliver one (1) new
1995 or 1996 passenger van and three (3 ) new 1995 or 1996 cargo vans.
One (1) passenger van and one (1) cargo van are for the Office of
Administrat~ve Services Division, Police Department, in the amount of
$40,191.68, 1ncluding applicable sales tax. Two (2) cargo vans are
for the Public Facilities Maintenance Divislon, Envlronmental and
Publ~c Works Management Department in the amount of $40,485.50
including applicable sales tax. The total award of bid lS $80,677.18
including appl~cable sales tax.
Backqround
In response to published Notices Inviting Blds (publlshed October 6
and 7, 1995) to furn1sh an dellver one (1) new 1995 or 1996 passenger
van and three (3) new 1995 or 1996 cargo vans ~n accordance with City
specif~cations, b~ds were received and publicly opened and read on
October 24, 1995. Proposal forms were mailed to twenty (20 ) vendors
and notices were advert~sed 1n accordance with City Charter and
Municipal Code provlsions. Two proposals were received as follows:
PASSENGER VAN
Vendor Gasoline Powered
Downey Auto Center $19,948.93 bI.
Claude Short Dodge $21,479.39
- 1 -
NOV 2 8 1995
CARGO VANS
Vendor Total for all (3 ) CNG Powered
Downey Auto Center No B1d
Claude Short Dodge $60,728.25
The City's reduced em1ssions fuel policy indicates that this vehicle
should be purchased as a CNG powered vehicle. There is no California
A1r Resources Board (CARB) approved converS1on kit ava1lable for this
vehicle at th1s time and there is no est1mate of when a CARE approved
convers~on kit w1ll be made ava1lable. Therefore, it 1S recommended
that th~s vehicle be purchased gasoline-powered.
The one (1 ) gaso11ne-powered passenger van will be operated by Police
Department It w1ll be used to carry written and visual materials to
commun1ty events. This passenger van will be replacing a 1983
Chevrolet with high ffi1leage that 1S no longer cost effective to
ma~ntain.
One (1 ) CNG powered cargo van w~ll be used by the Police Department,
Identificat10n Section. It w~ll be used to carry numerous cameras
and video equipment during routine operations as well as transporting
large p1eces of evidence from cr1me scenes to the Pol~ce station.
This cargo van will replace a 1986 Chevrolet that has stopped running
due to mechanical problems and is no longer cost effective to repair.
The other two (2 ) CNG-powered cargo vans will be used by Publ~c
Facilities Maintenance Division plumbing personnel to transport tools
and materials to various Job sites.
- 2 -
-- -
These veh~cles are cons~stent w~th the C~tyrs reduced emission fuel
pol~cy.
Staff has evaluated the low blds and f~nds that they meet City
spec~ficat~ons.
Budqet/F~nanc~al Imoact
Fiscal Year 1995-96 appropr~at~on author~ty for these purchases is in
the Off~ce of Admin~strative Services Divis~on, Pol~ce Department,
account number 01-300-304-00000-8806-00000 ~n the amount of
$40,191. 68; and in the Publ~c Fac~l~t~es Ma~ntenance Div~sionr
Environmental and Public Works Management Departmentr account number
01-500-451-00000-8806-00000 ~n the amount of $40r485.50.
RecommendatJ.on
It lS recommended that the award of B~d #2548 be made to Downey Auto
Center ~~ the amount of $19r948.93r and to Claude Short Dodge ~n the
amount of $60r728 25 lncluding appllcable tax, as the lowest and best
b~dders.
Prepared By Pam Worthamr Purchaslng Agent
Theodore Baxterr Buyer
D~ane Howellr Buyer
11/21/95
- 3 -