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Council Meetmg July 13, 1999 Santa MOnica, California
TO City CounCil
FROM City Staff
SUBJECT Recommendation to Authorize the City Manager to Negotiate and Execute
a Modification to the Wmdward School Lease
Introduction
ThiS report recommends that the City CounCil authorize the City Manager to negotiate and
execute the ThIrd Amendment to the Wmdward School Lease
Background
Smce 1982 the City of Santa MOnica has leased to Windward School a portion of City
property located at Sawtelle Boulevard and Palms Boulevard In West Los Angeles The
property IS the Charnock well field Under the terms of the anginal lease, Wmdward was
authonzed to use the property for recreatIonal purposes, pnnclpally as outdoor play fields
and as basketball courts Windward was also allowed to bUild a structure to be used as
classroom faCIlities
Under a successor lease dated June 1, 1990, Windward was authonzed to construct a
gymnasium facility Also under the 1990 lease, the gymnasium, play fields, and outdoor
courts were conSidered "Shared Use FaCilities" which allows the City the nght to use the
faCIlities for City recreational programs
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In July 1994, the City and Windward executed a First Amendment to the 1990 lease Under
th,s amendment Windward was authorized to bUild the followmg add'tlonallmprovements
(1) two bUildings to be used as classroom, administrative, or other related uses, (2) men's
and women's restrooms, (3) student pavilion, dining area, kitchen, classrooms,
administrative offices, or other related uses, (4) gIrls and boys locker room faCIlities, (5)
pedestrian bndge over the L A County flood control channel, (6) a paved parkmg lot, (7) a
covered student waIting area, and (8) an electncal power room Wmdward agreed to pay
an Increased lease amount to the City for authOrization to construct the additional
Improvements and the lease term was extended for four years
In August of 1996, the City and Windward executed a second amendment to the lease
Under thiS amendment, Windward was granted a reVISion allowing It to site Improvements
anywhere Within eXisting Improvement areas already approved by the City The pnmary
reasons for the second amendment were to address unforeseen conditions and elimination
of a potential conflict With eXisting City water production faCIlities For example, unforeseen
rocky SOil conditions had prevented Windward from proceeding With construction In a
prevIously approved area, and a prevIously approved development area was determined by
the City to be too close to an eXlstmg water well ThiS amendment provided more flexibility
to the City In approving the siting of Windward Improvements In order to prevent conflicts
With eXlstmg or future City facIlities There was no Increase In the total size of the allowable
bUilding area, and no change In the monthly lease payments The lease expires June 30,
2024
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DISCUSSIon
After a comprehensive assessment of the eXisting facIlities on Its campus, and In light of
changmg educational needs and the desire to provide better academic and physical
environments for Its students, Wmdward School has developed a master plan proposing
construction of additional educational and administrative facIlities at Its West Los Angeles
campus The plan modifies eXlstmg bUilding areas and recreational faCIlities on the portion
of land leased from the City of Santa Monica (approximately 7 5 acres south of the flood
control channel) Implementation of the master plan requires a Third Amendment to the
Windward lease
The proposed Third Amendment to the lease Includes
· A reconflguratlon of allowable bUlldmg zones such that the total area for allowable
bUIlding IS unchanged,
Construction of campus-dedicated electrical and water service to serve the portion
of the campus south of the flood control channel (presently thiS service IS proVided
and billed to the school by the City, which mamtalns water and electrical service for
Its property south of the channel), cost to be borne by Wmdward,
· Relocation of the City'S Metropolitan Water District (MWD) 24-lnch diameter feeder
Ime and appurtenances (vault and control valves) necessary to aVOid conflIcts with
planned and approved construction, cost to be borne by Wmdward,
Use of a 1 O-foot Wide strip of land to create additional perpendicular parking spaces
m what IS currently a parkmg area adjacent to Westminster Avenue (approximately
1000 square feet), the City Will gain an equal amount of space for water production
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and potential treatment faCilitIes Fences, walls, and surface Improvements Will be
replaced m kind, costs to be borne by Windward
The total size of the area In wh Ich Windward can construct ItS Improvements Will not change
Consequently, the monthly lease payment made by Windward Will remain as stipulated In
the eXisting lease. Includmg the annual CPI adjustment
All other terms of the eXisting lease remain unchanged In particular, conditions for the
Shared Use FaCilities remain In force, contlnumg the City's right to use these facilities for
recreational programs Additionally, the City's ability to use the site for water production and
treatment activities IS not diminished
Windward has expressed an Interest In extending the term of the lease for an additional 25
years beyond ItS current expiration In 2024 Staff believes. however, that the City's interests
are best served at this time by mamtalnlng fleXibility with respect to future uses of the site
Accordmgly, diSCUSSions regarding a potential lease extension Will be deferred to a later
date.
Budget/Financial Impact
No budget or fmanclallmpact IS associated with thIs amendment
Recommendation
Staff recommends that the City Council authorize the City Manager to negotiate and execute
the Third Amendment to the Wmdward School Lease as deSCribed herein
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Prepared by Craig Perkins, Director of Environmental and Public Works
Management
GII Borboa, PE, Utilities Manager
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