SR-6-K (65)
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City Council Meeting 6-22-99 Santa MOnica, California
TO Mayor and City Council
FROM City Attorney
SUBJECT Recommendation to Authorize the City Manager to Negotiate and Execute
A Contract for the Purchase, Installation and Maintenance of A Criminal
Prosecution Software System In An Amount Not to Exceed $100,000
Introduction
ThiS Staff Report recommends that the City Council authOrize the City Manager to
negotiate and execute a contract With Metamor Industry Solutions for the purchase,
installation and maintenance of a Criminal prosecution system In an amount not to exceed
One Hundred Thousand Dollars ($100,000 00)
DISCUSSIon
The City Attorney's Office currently uses the automated Crlmmal ProsecutIon Control
System ("CPC") which generates all documents needed for prosecution of defendants In
misdemeanor crlmmal matters CPC Interfaces With the booking module of the Pollee
Department records management system The system was designed m the mId-1980's
and IS not Y2K compliant
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A selection committee comprised of several employees of the City Attorney's Office,
Including the ChIef Deputy of the Cnmlnal DIvISion, the OffIce AdminIstrator, dally users of
the CPC system, and the Manager of the Information Systems DIvIsion assembled system
requirements, reViewed software vendor proposals and attended product demonstrations
by three software vendors which sell software systems for use In prosecutorial offices It
was determined that the software system from Metamor Industry Solutions best met the
Criminal prosecution needs of the City Attorney's Office
Budget/Financial Impact
The total cost of the Metamor Industry Solutions software program, Including on-site
Installation, tralnmg and maintenance for one year, Will not exceed One Hundred Thousand
Dollars ($100,00000) Funds are available In Account Number 01-71 0-223-20099-8900-
99466 Future mamtenance costs, which will begin at an annual base cost of $12,875 With
annual Increases not to exceed 10%, Will be budgeted in the Department's operating
budget m Account Number 01-140-231-00000-3358-00000
Recommendation
It IS respectfully recommended that the City CounCil authOrize the City Manager to
negotiate and execute a contract With Metamor Industry Solutions for the purchase,
Installation and maintenance of a crrmlnal prosecutIon software system
PREPARED BY Marsha Jones Moutne, City Attorney
Claudia Thompson, Legal Admin Staff Asst
Jory Wolf, Manager of Information Systems
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