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Purch PW ML F \FINANCE\PURCH\STFRPTS\SRBD2750 WPD
CouncIl Meeting June 8, 1999 Santa MOnica, California
TO Mayor and CIty CouncIl
FROM City Staff
SUBJECT Recommendation to Award BId to Furnish and Deliver Two Diesel Powered
Loaders and One Diesel Powered Tractor, Bid #2750
Introduction
This report recommends award of bid to furnish and deliver two diesel powered loaders for
~ the Water DIvIsIon, Environmental and Public Works Management Department, and one
diesel powered tractor for the Beach Maintenance DIvISion, EnvIronmental and Public
Works Management Department, In the total amount of $217,92674, Includmg applicable
sales tax
Background
The two loaders wIll replace a 1992 Massey Furguson loader and a 1982 John Deere
loader as part of the Vehicle Replacement Program The loaders will be used In the
EnVironmental and PubliC Works Management Department. Water DIVISion Their function
wIll be transporting matenals for replacement and constructron of water mains and service
lines, installation of vaults and meters, and debriS removal
The tractor WIll replace a 1981 John Deere tractor as part of the VehIcle Replacement
Program The tractor Will be used In the EnVironmental and Public Works Management
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Department, Beach Maintenance DIvIsion The function of the tractor wIll be the same as
the two loaders but IS larger In size allowing for transportmg larger Items
In response to pUblished Notices InViting Bids (published February 19 and 22, 1999) in
accordance with City specificatIons, bIds were received and publicly opened and read on
March 10, 1999 Proposal forms were mailed to six vendors and notices were advertised
In accordance with City Charter and MUniCipal Code provIsions Two proposals were
received as follows
VENDOR AMOUNT
A ) Two Diesel Powered Loaders
1 SMA $114,75583
2 Eberhard EqUipment 125,570 00
B) One Dles~1 Powered Tractor
1 SMA $103,170.91
Staff contacted the no bid vendors to InqUIre why they dId not bid on the tractor. One
bidder stated they do not make a tractor with the 135 horsepower as reqUired In City
speclflcattons Another bidder does not manufacture 4-wheel dnve/4-wheel steer tractors
as reqUIred by City specifications Three vendors stated they were not Interested In
bidding at this time The last bidder did not return phone calls
The purchase of these diesel powered vehicles IS consistent With the City's reduced
emiSSions fuel policy There IS no California Air Resources Board (CARB) approved
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conversion kit available for these vehIcles at thIs time, and there IS no estimate of when a
CARB approved conversIon kit will be available to convert these vehicles to compressed
natural gas
Staff has evaluated the low bids and finds that they meet City specifications
BudaetlFmanclallmoact
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Fiscal Year 1998-99 appropriation authonty for thiS purchase IS In the Capital
Improvement Budget, account number 54-710-461-20099-8900-99167 "Fleet Vehicle
Replacement Program"
Recommendation
It IS recommended that the award of Bid # 2750 be made to SMA Equipment, Inc In the
total amount of $217,92674, including applicable sales tax, as the lowest responsible
bidder
Prepared By Pam Wortham. Purchasing Agent
Marganta Lee, Buyer
Ralph Merced, Fleet Manager
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