SR-6-J (62)
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Purch PW DH BR F IFINANCEIPURCHISTFRPTSISRBD2761 WPD G, J
Council Meetmg June 8, 1999 Santa MOnica, Cahfornla
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award Bid to Furmsh and Deliver Computer Routing
Equipment, Bid #2761
Introduction
This report recommends award of bid to furnish and deliver computer routmg equipment
for the Information Systems DIVISion, City Manager's Office, In the total amount of
$71 ,698 18, mcludlng applicable sales tax
Background
In response to published Notices Inviting Bids (pubhshed May 10 and 11, 1999) In
accordance with City speCifications, bids were receIved and publicly opened and read on
May 19, 1999 Proposal forms were mailed to eleven vendors and notices were
advertIsed In accordance with City Charter and MUnicIpal Code provIsions Five proposals
were received as follows
VENDOR AMOUNT
GTE California, Inc $71,698 18
Kent Datacomm $73,27767
En POlnte Technologies $78,249 25
Resellers Corporation $83,971 69
Vista Network Integration Services, Inc $87,450 33
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The computer routmg eqUipment Will replace older computer networking technology
located In City Hall The network IS currently operatmg at peak levels and Impacts
performance for all CIty staff With the recent mstallatlon of new software products, such
as an upgraded e-mail verSion, a financial management system and a geographic
mappmg system, the City's computer network IS constantly runmng near or at capacity
The new computer routing eqUipment operates at a hIgher speed and IS more effICIent In
the processing of data whIch WIll Increase produCtIVity of work flow for all CIty staff
Staff has evaluated the low bid and finds that It meets City specifications
Budget/Financial Impact
Fiscal Year 1998-99 appropnatlon authonty for thIs purchase IS In the Capital
Improvement Budget account numbers 01-710-223-20099-8900-99559, "Computer
Network Enhancements" ($43,535 88), 01-710-223-20098-8900-99559, "Computer
Network Enhancements" ($20,21302), and 55-710-223-20098-8900-99003, "Computer
EqUipment Replacement Program" ($7,94928)
RecommendatIon
It IS recommended that the award of Bid #2761 be made to GTE Callforma, Inc In the total
amount of $71,698 18, Including applicable sales tax, as the lowest responsible bidder
Prepared By Diane Howell, Buyer
Jory Wolf, Manager, Information Systems
Robert Hernandez, TelecommUnications Analyst
Pam Wortham, Purchasing Agent
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