SR-6-E (89)
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Purch PW ML RAH F \FINANCE\PURCH\STFRPTS\SRBD2759 WPD H,UL 1 3 1999
Council Meetmg July 13, 1999 Santa MOnica, Callfo la
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award BId to Furnish and Deliver One 4x4 Cab and
ChassIs, Bid #2759 and Notify Council of an Exception to Resolution
No 8966 (CCS)
Introduction
This report recommends award of bId to furnish and deliver one 4x4 cab and chassIs for
the Office of Special Enforcement DIVIsion, Police Department, In the total amount of
$38,24040. Including applicable safes tax
Background
In response to published Notices InVitIng BIds (published May 24 and 25, 1999) In
accordance with City specifications, bIds were received and publicly opened and read on
June 2, 1999 Proposal forms were mailed to sIxteen vendors and notices were
advertised In accordance wIth City Charter and MUniCipal Code prOVIsions Three
p reposals were received as follows
VENDOR AMOUNT
Bob Wondnes Ford $38,240 40
Bob Beaty Ford $38,361 64
Midway Ford $41,47684
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JUll~
The purpose of the Special Entry Team (S E T) 4x4 cab and chassIs van IS primarily to
house all of the SpecIal Entry Team eqUIpment in a central locatIon which can be
mobilized for an Immediate response to an Incident The van will have emergency
response capabilities and may be utilized dUring critical Incidents and natural disasters
The van will be fully self-contaIned with secunty doors capable of safeguarding all SpecIal
Entry Team eqUipment and firearms ThiS vehicle IS a new acquIsition, but does not
Increase the overall fleet size
Bids were sent to a number of vehicle dealers other than Ford None of the non-Ford
dealers were able to bid, as they do not manufacture a vehicle with the GVWR (Gross
Vehicle WeIght Ratmg) of 17,500 Ibs as reqUired by City speCIficatIons The highest
GVWR offered by a non-Ford dealer was 11,000 Ibs which IS not suffIcient for the weight
of the body that will be mounted on the 4x4 cab and chaSSIS
Staff recommends the purchase be made from Bob Wondrles Ford as an exception to the
CouncIl's policy of not purchasing from firms domg business In Burma per Resolution No
8966 (CCS) The purchase of thiS diesel powered vehicle IS consistent with the City'S
reduced emiSSions fuel policy There IS no California Air Resources Board (CARB)
approved conversion kit available for thiS vehicle at thiS time, and there IS no estimate of
when a CARB approved conversion kit will be available to convert thiS vehicle to
compressed natural gas
Staff has evaluated the low bId and finds that It meets City speCifications
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Budget/Financial Impact
Budget authority for thIs purchase IS In the OffIce of Special Enforcement DIVIsIon. Pollee
Department, account number 01-300-306-00000-8806-00000 ($36,790 10) and the Office
of Administrative Services DIVIsion, Pollee Department, account number 01-300-304-
00000-8806-00000 ($1,450 29)
Recommendation
It IS recommended that the award of Bid #2759 be made to Bob Wondnes Ford In the total
amount of $38,240 40, including applicable sales tax, as the lowest responsible bidder
Prepared By Diane Howell, Buyer
Lt Mark Smiley, Police Dept ISpeclal Enforcement DIVISion
Pam Wortham, Purchasing Agent
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