SR-6-D (85)
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PURCH PW BR sd f \finance\purch\strfrpts\srbdeqUl wpd JUl 1 3 1999
Council Meeting July 13, 1999 Santa Monica, Callforma
~ TO Mayor and City Council
FROM City Staff
SUBJECT RecommendatIon to AuthOrize the City Manager to Negotiate and Execute a
Purchase Order With Motorola, Inc for the Purchase of Miscellaneous Radio
EqUipment and Notify Council of an Exception to Resolution #8966 (CSS)
Introduction
This report recommends a sole source purchase of radio equipment from Motorola for the
Pollee Department, In the total amount of $167,42043, Including applicable sales tax
This award also requires notification of an exception to Council policy (Resolution #8966-
CCS) regardmg conducting bUSIness WIth firms domg busmess In or WIth Burma
Background
Since 1985, the Police Department has purchased and used Motorola fixed-end and
portable analog radIo frequency eqUIpment In more recent years, the department has
purchased Motorola Astra digital portable radio eqUIpment, which IS compatible With public
safety communication standards and very specific to Motorola digital vOIce privacy
encryption standards Encryption IS a process used to scramble the data transmissIon so
that It cannot be understood by anyone unless they have the same secret-coded radio
In an effort to ensure equipment compatIbility and reliability, the department plans to
replace older analog radIo equipment With compatible Motorola digital equipment The
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Ji?~g
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Motorola product has proven to be superior from the standpomt of performance and
durability over the years
Ordinance Number 1743 (CCS), Section 5, paragraph 224080 of the Santa MOnica
MUnicipal Code allows exception to competitive bidding when Items or services are
purchased from a sole source manufacturer Motorola IS the manufacturer of various
communication devices used by the City's Fire, Transportation and Police Departments
Staff recommends the purchase be made from Motorola as an exception to the Council's
polley of not purchasing from firms domg business In Burma per Resolution No 8966
(CCS)
Staff has evaluated the quote and finds that It meets City specIfications
Budget/Finance Impact
Budget authority for this purchase IS In the followmg Police Department account
numbers 01-300-302-00000-8804-00000 ($7,21000), 01-300-304-00000-8804-00000
($14,22600), 01-300-305-00000-8804-00000 ($10,50000), 01-300-306-00000-8804-
00000 ($55,30000), 01-300-307-00000-8804-00000 ($35,991 DO), 01-300-304-00000-
8806-00000 ($20,200 00), 01-300-304-00000-4401-00000 {$16,494 00), 01-300-307-
00000-2221-00000 ($2,79643), and CapItal Improvement Budget account number 54-
710-461-20098-8900-99167, "Fleet VehIcles Replacement Program" ($4,703 00)
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Recommendation
It IS recommended that the City Manager be authorized to negotiate and execute a
purchase order with Motorola to provide Pollee radio equipment In the total amount of
$167,420 43, including applicable sales tax
Prepared By Diane Howell, Buyer
Dave Henderson, Officer/Budget Specialist
Pam Wortham, PurchaSing Agent
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