Loading...
SR-6-L (55) Omiracf4l=" 7lf(PQ f;Cfh/a) [fJtinJc!#1Lf70 (C-Nl I) EPWM CP AA RS S \sp1700\cc1700aw wpd Council Meeting March 23, 1999 ~L MAR 2 3 f999 Santa Monica, California TO Mayor and City Council FROM City Staff SUBJECT Award of Contract for the 1997-98 Street Resurfacing Project to Sylvia Construction, I nc and AuthOrize the City Manager to Negotiate and Execute a Professional Services Contract With C M I Engineering Consultants for Construction Management Services Introduction This report recommends that the City Council award a contract to construct street Improvements at various locations Within the City to Sylvia Construction, Inc In the amount of 52,445,717 and authOrize the City Manager to negotiate and execute a professional services contract With C M I Engineering Consultants for construction management services In the amount of $129,220 Background Each fiscal year. the City Council authOrizes the Implementation of street Improvements Identified by the EnVIronmental and Public Works Management Department which Include street resurfacing. slurry sealing, and repairs to curbs, gutters, curb ramps, bus pads and sidewalks The priority projects for the year are selected from among those streets that rank highest In the "Pavement Management System" Report This report, reqUired since 1989 to qualify for federal funding, IS updated periodically and ranks the condition of all streets, sidewalks. curbs, and gutters In the City 1 (oL MAR 2 3 1999 DUring the annual on-site Inspection of these priority locations, staff further evaluates streets for type and schedule of repair by age, surface and subsurface conditions, complaints received. type of use (I e , commercial, mdustrlal or residential), current traffic volume, and projected change of use or volume Financial considerations are also factored mto the scheduling of the street resurfacing projects Every effort IS made to repair and recycle eXlstmg pavement rather than unnecessarily mcur the expense of total pavement replacement Badly damaged streets are resurfaced by heating and scoring the top 1 Inch, adding 011 to rejuvenate the pavement and then adding 1 Inch of new rubber- asphalt For streets with more limited traffic and/or where the pavement IS not as badly damaged, an asphalt slurry coating of approximately 1/8" thickness IS applied over the old pavement ThiS seals the cracks and prevents storm water Intrusion. and smooths surface Irregularities Sidewalks, curb ramps, bus pads, curbs. gutters. driveways and parkway pavements In need of repair are also tYPically replaced at the time of resurfacing or slurry sealmg HistOrically. a portion of the Sidewalk replacement was funded through the formation of an assessment district which IS permitted by the Improvement Act of 1911 Proposition 218, adopted by California voters In November, 1997, significantly changes the procedures associated with the establishment of assessment dlstncts SpeCifically, PropositIon 218 requires extensive noticing and a majority vote by affected property owners who submitted their ballots on the proposed assessment district Each vote IS weighted m proportion to the amount of the assessment to be paid 2 In the case of the 1997/98 project. the affected property owners did not vote In favor of the assessment The contract award recommendation consequently Includes only the portion of the work required to resurface the streets Sidewalk and parkway work. which represents over 80% of the originally contemplated assessment work (approximately S499,482). and curb and driveway replacements not required to complete the resurfacing work will not be constructed City staff IS currently developing recommendal1ons on funding strategies for post Proposition 218 sidewalk and parkway repairs These recommendations will be presented to the City Council for consideration within the next three months Construction A Notice Inviting Bids was published In the Los Angeles Times on August 27 and 28,1998 A Notice Inviting Bids, plans, and specifications were also submitted to seven construction Journals/plan rooms. and were sent to SIX women/minority business enterprise (WMBE) assoclallons Bidding packages were requested by twelve contractors The City Clerk's Office received four sealed bids. which were publicly opened and read aloud on September 22. 1998. by the Deputy City Clerk The bid results for the originally contemplated project and for the street work alone were as follows 3 Bid Without Base Bid Sidewalk/Parkway Work Sylvia Construction, Inc $2,945,80517 $2.445,717 2 Sully Miller Contracting Company $2,994,701 00 $2,549,609 3 Los Angeles Engineering, Inc $3,062,87560 $2,549,812 4 Excel Paving Company $3,538,32540 $2,892,617 The City Engineer's Estimate was $3,200,000 for the base bid The lowest bidder. SylVia Construction, Inc , supplied the City With three references and all references reported that the Contractor's work was satisfactory Other similar projects recently completed by SylVia Construction, Inc Include resurfacing projects for the City of Thousand Oaks, City of Corona and the County of Los Angeles Representatives from other agencies on their client list also report that their work IS satisfactory The State Contractors' License Board verified that the Contractor's license IS current. active, and In good standing Construction Management The profeSSional services construction management contract Includes Inspection and management of the construction work detailed above Requests for Proposals were sent to SIX firms The City received four replies and each firm was interviewed by a staff committee of three englneerslinspectors resulting In the selection of C M I Engineering Consultants C M I Englneenng Consultants has satisfactorily completed Similar projects for the City. Including the 1996-97 Street ResurfaCing Project 4 BUDGET/FINANCIAL IMPACT CONSTRUCTION FUNDS REQUIRED Contract $2,445.717 Contingency $ 354,283 $2,800,000 TOTAL FUNDS REQUIRED CONSTRUCTION ACCOUNTS ACCOUNT NUMBER CONTRACT CONTINGENCY TOTAL AMOUNT 01-770-402-20098-8905-99152 (Street Res) $1.581,174 $304,283 $1.885.457 25-770-402-20098-8905-99152 (Street Res) 591.304 513.696 $105,000 20-770-402-20098-8905-99777 (Bus Pads) $86.956 513,044 $100,000 01-770-402-20097-8905-99152 (Street Res) $664.283 520,260 $684,543 20-720-262-20098-8905-99417 (Curb Cuts) 522.000 $3.000 $25,000 TOTALS $2.445,717 $354,283 52.800,000 5 CONSTRUCTION MANAGEMENT FUNDS REQUIRED Contingency $129,220 $ 30,780 $160,000 Contract TOTAL FUNDS REQUIRED Construcllon management funds are available In account # 01-770-402-20098-8905- 99152 RECOMMENDATION Staff recommends that the City Council Award a contractforthe 1997-98 Street Resurfacing ProJect to Sylvia Construction, Inc In the amount of $2,445,717, 2 Authorize the City Manager to negotiate and execute a professional services contract with C M I Engineering Consultants for construcllon management services In the amount ofS129,220, and 3 Authorize the City Engineer to Issue any necessary change orders Within budget authOrity Attachment A - Streets to be Resurfaced Prepared by Craig Perkins, Director of EnVIronmental and Public Works Management Anthony Antlch, P E , City Engineer Renee Cowhlg, Maintenance Manager Bogee Cline, Street Maintenance Superintendent Dave Britton, P E , Senior CIVil Engineer Nell Cole, P E CIVil Engineer 6 The following project sites are scheduled for FY 1997-98 Improvements Attachment A Street Name BASE BID STREETS TO BE RESURFACED Limits Georgina Avenue Franklin Street Pnnceton Street 24-" Street 16-" Street 15-' Street Anzona Avenue Euclid Street 12-' Street 10-' Street 9t' Street 16-' Street 15-' Street 16-' Street Delaware Avenue 9t' Street 7t' Street Cedar Street Strand Street Hollister Street 5t' Street 2'c Street Wellesley Dnve Bryn Mawr Avenue Dewey Street Hill Street 7t., Street 4" Street 7th Street to 14th Street Wilshire Boulevard to City Limits Montana Avenue to Wilshire Boulevard Idaho Avenue to Washington Avenue Wilshire Boulevard to Santa Monica Boulevard Wilshire Boulevard to Santa Monica Boulevard Lincoln Boulevard to 14th Street Santa Monica Boulevard to Colorado Avenue Santa Monica Boulevard to Colorado Avenue Santa Monica Boulevard to Colorado Avenue Broadway to Colorado Avenue OlympiC Boulevard to Santa MOnica Freeway OlympiC Boulevard to Santa MOnica Freeway Santa Monica Freeway to Delaware Avenue 15th Cou rt to 17th Street OlympiC Boulevard to PICO Boulevard Michigan Avenue to PICO Boulevard 7th Street to Lincoln Boulevard 4th Street to 6th Street 4th Street to 5th Street Hollister Street to Ocean Park Boulevard Strand Street to Ocean Park Boulevard Ashland Avenue to 18th Street 16th Streetto 18th Street 16th Street to 21 th Street Highland Avenue to 7'h Street Raymond Avenue to Manne Street Raymond Avenue to Manne Street 8 BASE BID STREETS TO BE SLURRY SEALED Street Name Limits 1 T Street 10'- Street 9" Street 10'- Street 7" Street Michigan Avenue 10'0 Street 28'- Street Wilshire Boulevard to Santa MOnica Boulevard Wilshire Boulevard to Santa Monica Boulevard Wilshire Boulevard to Santa Monica Boulevard Southern Pacific Railway to Olympic Boulevard Colorado Avenue to Olympic Boulevard 7'h Street to 17'h Street Michigan Avenue to PICO boulevard Ocean Park Boulevard to PICO Boulevard CURB RAMP CONSTRUCTION Various Locations BUS PAD CONSTRUCTION Various Locations 9