SR-6-L (55)
Omiracf4l=" 7lf(PQ f;Cfh/a)
[fJtinJc!#1Lf70 (C-Nl I)
EPWM CP AA RS S \sp1700\cc1700aw wpd
Council Meeting March 23, 1999
~L
MAR 2 3 f999
Santa Monica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Award of Contract for the 1997-98 Street Resurfacing Project to Sylvia
Construction, I nc and AuthOrize the City Manager to Negotiate and Execute
a Professional Services Contract With C M I Engineering Consultants for
Construction Management Services
Introduction
This report recommends that the City Council award a contract to construct street
Improvements at various locations Within the City to Sylvia Construction, Inc In the amount
of 52,445,717 and authOrize the City Manager to negotiate and execute a professional
services contract With C M I Engineering Consultants for construction management
services In the amount of $129,220
Background
Each fiscal year. the City Council authOrizes the Implementation of street Improvements
Identified by the EnVIronmental and Public Works Management Department which Include
street resurfacing. slurry sealing, and repairs to curbs, gutters, curb ramps, bus pads and
sidewalks The priority projects for the year are selected from among those streets that
rank highest In the "Pavement Management System" Report This report, reqUired since
1989 to qualify for federal funding, IS updated periodically and ranks the condition of all
streets, sidewalks. curbs, and gutters In the City
1
(oL
MAR 2 3 1999
DUring the annual on-site Inspection of these priority locations, staff further evaluates
streets for type and schedule of repair by age, surface and subsurface conditions,
complaints received. type of use (I e , commercial, mdustrlal or residential), current traffic
volume, and projected change of use or volume Financial considerations are also
factored mto the scheduling of the street resurfacing projects
Every effort IS made to repair and recycle eXlstmg pavement rather than unnecessarily
mcur the expense of total pavement replacement Badly damaged streets are resurfaced
by heating and scoring the top 1 Inch, adding 011 to rejuvenate the pavement and then
adding 1 Inch of new rubber- asphalt For streets with more limited traffic and/or where the
pavement IS not as badly damaged, an asphalt slurry coating of approximately 1/8"
thickness IS applied over the old pavement ThiS seals the cracks and prevents storm
water Intrusion. and smooths surface Irregularities Sidewalks, curb ramps, bus pads,
curbs. gutters. driveways and parkway pavements In need of repair are also tYPically
replaced at the time of resurfacing or slurry sealmg
HistOrically. a portion of the Sidewalk replacement was funded through the formation of an
assessment district which IS permitted by the Improvement Act of 1911 Proposition 218,
adopted by California voters In November, 1997, significantly changes the procedures
associated with the establishment of assessment dlstncts SpeCifically, PropositIon 218
requires extensive noticing and a majority vote by affected property owners who submitted
their ballots on the proposed assessment district Each vote IS weighted m proportion to
the amount of the assessment to be paid
2
In the case of the 1997/98 project. the affected property owners did not vote In favor of the
assessment The contract award recommendation consequently Includes only the portion
of the work required to resurface the streets
Sidewalk and parkway work. which represents over 80% of the originally contemplated
assessment work (approximately S499,482). and curb and driveway replacements not
required to complete the resurfacing work will not be constructed City staff IS currently
developing recommendal1ons on funding strategies for post Proposition 218 sidewalk and
parkway repairs These recommendations will be presented to the City Council for
consideration within the next three months
Construction
A Notice Inviting Bids was published In the Los Angeles Times on August 27 and 28,1998
A Notice Inviting Bids, plans, and specifications were also submitted to seven construction
Journals/plan rooms. and were sent to SIX women/minority business enterprise (WMBE)
assoclallons Bidding packages were requested by twelve contractors The City Clerk's
Office received four sealed bids. which were publicly opened and read aloud on September
22. 1998. by the Deputy City Clerk The bid results for the originally contemplated project
and for the street work alone were as follows
3
Bid Without
Base Bid Sidewalk/Parkway Work
Sylvia Construction, Inc $2,945,80517 $2.445,717
2 Sully Miller Contracting Company $2,994,701 00 $2,549,609
3 Los Angeles Engineering, Inc $3,062,87560 $2,549,812
4 Excel Paving Company $3,538,32540 $2,892,617
The City Engineer's Estimate was $3,200,000 for the base bid
The lowest bidder. SylVia Construction, Inc , supplied the City With three references and
all references reported that the Contractor's work was satisfactory Other similar
projects recently completed by SylVia Construction, Inc Include resurfacing projects for
the City of Thousand Oaks, City of Corona and the County of Los Angeles
Representatives from other agencies on their client list also report that their work IS
satisfactory The State Contractors' License Board verified that the Contractor's license
IS current. active, and In good standing
Construction Management
The profeSSional services construction management contract Includes Inspection and
management of the construction work detailed above Requests for Proposals were
sent to SIX firms The City received four replies and each firm was interviewed by a staff
committee of three englneerslinspectors resulting In the selection of C M I Engineering
Consultants C M I Englneenng Consultants has satisfactorily completed Similar
projects for the City. Including the 1996-97 Street ResurfaCing Project
4
BUDGET/FINANCIAL IMPACT
CONSTRUCTION FUNDS REQUIRED
Contract
$2,445.717
Contingency
$ 354,283
$2,800,000
TOTAL FUNDS REQUIRED
CONSTRUCTION ACCOUNTS
ACCOUNT NUMBER CONTRACT CONTINGENCY TOTAL
AMOUNT
01-770-402-20098-8905-99152 (Street Res) $1.581,174 $304,283 $1.885.457
25-770-402-20098-8905-99152 (Street Res) 591.304 513.696 $105,000
20-770-402-20098-8905-99777 (Bus Pads) $86.956 513,044 $100,000
01-770-402-20097-8905-99152 (Street Res) $664.283 520,260 $684,543
20-720-262-20098-8905-99417 (Curb Cuts) 522.000 $3.000 $25,000
TOTALS $2.445,717 $354,283 52.800,000
5
CONSTRUCTION MANAGEMENT FUNDS REQUIRED
Contingency
$129,220
$ 30,780
$160,000
Contract
TOTAL FUNDS REQUIRED
Construcllon management funds are available In account # 01-770-402-20098-8905-
99152
RECOMMENDATION
Staff recommends that the City Council
Award a contractforthe 1997-98 Street Resurfacing ProJect to Sylvia Construction,
Inc In the amount of $2,445,717,
2 Authorize the City Manager to negotiate and execute a professional services
contract with C M I Engineering Consultants for construcllon management services
In the amount ofS129,220, and
3 Authorize the City Engineer to Issue any necessary change orders Within budget
authOrity
Attachment A - Streets to be Resurfaced
Prepared by Craig Perkins, Director of EnVIronmental and Public Works Management
Anthony Antlch, P E , City Engineer
Renee Cowhlg, Maintenance Manager
Bogee Cline, Street Maintenance Superintendent
Dave Britton, P E , Senior CIVil Engineer
Nell Cole, P E CIVil Engineer
6
The following project sites are scheduled for FY 1997-98 Improvements
Attachment A
Street Name
BASE BID STREETS TO BE RESURFACED
Limits
Georgina Avenue
Franklin Street
Pnnceton Street
24-" Street
16-" Street
15-' Street
Anzona Avenue
Euclid Street
12-' Street
10-' Street
9t' Street
16-' Street
15-' Street
16-' Street
Delaware Avenue
9t' Street
7t' Street
Cedar Street
Strand Street
Hollister Street
5t' Street
2'c Street
Wellesley Dnve
Bryn Mawr Avenue
Dewey Street
Hill Street
7t., Street
4" Street
7th Street to 14th Street
Wilshire Boulevard to City Limits
Montana Avenue to Wilshire Boulevard
Idaho Avenue to Washington Avenue
Wilshire Boulevard to Santa Monica Boulevard
Wilshire Boulevard to Santa Monica Boulevard
Lincoln Boulevard to 14th Street
Santa Monica Boulevard to Colorado Avenue
Santa Monica Boulevard to Colorado Avenue
Santa Monica Boulevard to Colorado Avenue
Broadway to Colorado Avenue
OlympiC Boulevard to Santa MOnica Freeway
OlympiC Boulevard to Santa MOnica Freeway
Santa Monica Freeway to Delaware Avenue
15th Cou rt to 17th Street
OlympiC Boulevard to PICO Boulevard
Michigan Avenue to PICO Boulevard
7th Street to Lincoln Boulevard
4th Street to 6th Street
4th Street to 5th Street
Hollister Street to Ocean Park Boulevard
Strand Street to Ocean Park Boulevard
Ashland Avenue to 18th Street
16th Streetto 18th Street
16th Street to 21 th Street
Highland Avenue to 7'h Street
Raymond Avenue to Manne Street
Raymond Avenue to Manne Street
8
BASE BID STREETS TO BE SLURRY SEALED
Street Name
Limits
1 T Street
10'- Street
9" Street
10'- Street
7" Street
Michigan Avenue
10'0 Street
28'- Street
Wilshire Boulevard to Santa MOnica Boulevard
Wilshire Boulevard to Santa Monica Boulevard
Wilshire Boulevard to Santa Monica Boulevard
Southern Pacific Railway to Olympic Boulevard
Colorado Avenue to Olympic Boulevard
7'h Street to 17'h Street
Michigan Avenue to PICO boulevard
Ocean Park Boulevard to PICO Boulevard
CURB RAMP CONSTRUCTION
Various Locations
BUS PAD CONSTRUCTION
Various Locations
9