SR-6-L (54)
Purch PW ML drt f \flnance\purch\strftpts\srbd 2727
Council MeetIng February 23, 1999
ctL-
FEB 2 3 1999
Santa MonIca, Callforma
TO Mayor and City CouncIl
FROM City Staff
SUBJECT Recommendation to Award Bid to Furnish and Deliver Three Compressed
Natural Gas (CNG) Cab and ChassIs with 35 Foot Aerial Devices, Bid #2727
I ntrod uctlon
This report recommends award of bid to furnish and deliver three CNG Cab and ChassIs
with 35 Foot Aerial Devices two for the FacIlities Management DIvIsion, Environmental
and Public Works Management Department ($138,05006), and one for the Traffic
OperatIons DIvIsion, Planmng and Community Development Department ($69,02503)
The total IS $207,075 09
Backaround
The three trucks with aerial lifts Will replace two Ford trucks (1985, 1986) and a 1984
Dodge truck as part of the Vehicle Replacement Program and Will be used for vanous
maintenance Jobs throughout the City
In response to published NotIces Invltmg Bids (published October 22 and 23, 1998) In
accordance with City specifications, bids were received and publicly opened and read on
November 10, 1998
Proposal forms were mailed to SIX vendors and notices
were advertised In accordance with City Charter and MUnicIpal Code prOVIsions Three
proposals were received as follows
- 1 -
~~
FEB 2 3 1999
VENDOR
AMOUNT
Hydro Gruber
$179,99775 (gasolme)
Allec Industnes, Inc
$207,075 09 (gasoline)
Maurice Sopp and Son
$219,291 12 (gasoline)
The purchase of a gasoline powered vehicle IS consistent with the City'S reduced emiSSion
fuel policy There IS no California Air Resources Board (CARB) approved conversion kit
available for this vehicle at this time and there IS no estimate of when a CARB approved
conversion kIt will be available to convert the vehicle to compressed natural gas
The bid submitted by Hydro Gruber IS non-responsIve There were several unacceptable
exceptions to City bid specifications One major requirement was a minimum 350 Ib
platform capacity throughout the range of boom (arm) fully extended for safety of the
operator They bid a 300 Ib platform capacity Further, the aenal 11ft IS mounted on a
Ford cab and chassIs Ford Motor Company does business In Burma
Staff has evaluated the bid submItted by Altec Industries and finds that It meets City
specifications and CounCil adopted reduced emission fuel policy Further, the aerial 11ft IS
mounted on a Chevrolet cab and chassIs Chevrolet does not do business In Burma
BudaetlFmanclallmoact
- -
Fiscal Year 1998-99 appropnatlon authonty for thiS purchase IS In the Capital
Improvement account number 54-710-461-20098-8900-99167, "Fleet Vehicle Replace-
ment Program"
-2-
Recommendation
It IS recommended that Council reject the bId submItted by Hydro Grubber and award Bid
#2727 to Altec Industries Inc In the total amount of $207,07509, Includmg applicable
sales tax, as the most responsible bIdder
Prepared By Pam Wortham, Purchasing Agent
Marganta Lee, Buyer
Ralph Merced, Fleet Maintenance Supermtendent
-3-