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April 13, 1999 Santa Monica, Callfornta
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Authorize the City Manager to Negotiate and Execute
a Contract with GTE for use of The Bastille Law Enforcement Intranet
Service
INTRODUCTION
ThIs report recommends that the City Council authorize the City Manager to negotiate and
execute a contract with GTE Law Enforcement Services for The Bastille, a system that
allows the pollee department to share crime mformatlon with other local, regional, and
natIOnal law enforcement agencIes over a private network
BACKGROUND
I n March 1998, the Pollee Department became a focus group member of the GTE Bastille
servIce The Bastille IS an Intranet-based subscnptlon service created exclUSively for law
enforcement agencies It provides a secure, pnvate network for InformatIon sharing and
real-time communication between local, regional, and national law enforcement agencies
DISCUSSION
The Bastille allows the police department to Input crime information shortly after
occurrence and allow other agencies to view the information almost Immediately
Currently, the department uses phone, fax, or monthly meetmgs to disseminate crime
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informatIon The Bastille also allows encrypted e-maIl and newsgroups, on-line
conversations, sophisticated searching tools, and the geo-mapplng of incidents The
Bastille allows the entry of photographs, sketches, and will have the ability to perform facial
recognItion searches
Currently there IS no similar system or service available to law enforcement In California
or at the Federal Level GTE IS the first company to have created a service that Will allow
for an unprecedented way to communicate between law enforcement agencies In various
JUriSdictions GTE IS the sole-provider of The Bastille Ordinance Number 1743 (CCS),
Section 5, paragraph 224080 of the Santa MOnica MUnicipal Code allows exception to
competitive bidding when the Items or services are only available from a sole-source
manufacturer
BUDGET/FISCAL IMPACT
As a result of the police department's active participation as a focus group member, GTE
Law Enforcement SelVlces Will waive the monthly subSCription fee for the use of The
Bastille for three years and up to ten (10) workstations There are mmor costs associated
with the workstations accessing the system These costs Will be less than $1,000 and Will
be absorbed by the Pollee Department's operating budget (01-300-304-00000-4401-
00000)
After the three years, estimated costs Will be $2400 per year per workstation with an
estImated four to five workstations In use at the department
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RECOMMENDATION
It IS recommended that the City Council authorize the City Manager to negotiate and
execute a three-year, fee-waived contract with GTE Law Enforcement Services for use of
The Bastille system
Prepared by James T Butts, Jr , ChIef of Pollee
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