SR-6-G (79)
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PURCH PW ML drt f \finance\purch\strfrpts\srbd2738
CouncIl Meeting February 23, 1999 Santa Monrca, Calrforma
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award Bid to Furnish and Deliver One Type III Slant
Side Modular Ambulance, Bid #2738
IntroductIon
This report recommends award of bId to furnish and dehver one Type III slant Side
modular ambulance for the Fire Suppression DIvIsion, Fire Department, In the total
amount of $95,668 10, including applrcabJe sales tax
Background
In response to published Notices InViting Bids (published November 30 and December 1,
1998) In accordance With CIty speCIfIcations, bIds were receIved and publicly opened and
read on December 28, 1998 Proposal forms were mailed to four vendors and notices
were advertised In accordance With City Charter and MUniCipal Code proVISions One
proposal was received as follows
VENDOR AMOUNT
Ackerman Emergency EqUipment, Inc $95,668 10
1 '<Y
FEB 2 3 1999
Due to the nature of Emergency MedIcal ServIce (EMS) delIvery, the FIre Department has
specified construction techniques such as extruded frame components which are
manufactured, uSing moJds or dies to form one continuous pIece of metal without seams,
provIding an Increased level of structural Integrity and durability, and overall design
features such as slant Sides that Will provide the highest level of service possible The
Fire Department IS attempting to standardize several components of Its emergency fleet,
both to enhance user fnendllness by making equipment Uniform on all ambulances
providing continuity for all paramedics and to facilitate repairs and maintenance
The last ambulance was bid In 1996 and at that time, three vendors responded to the
City's specifications (Ackerman, Leader Industries and Braun) Staff has located one
additional bidder (Road Rescue) The current City specifications are Identical to those
used In the 1996 bid
Staff contacted the three "no bid" vendors to Inquire why they did not bid Braun does not
manufacture an ambulance with extruded frame components as required by City
specifications and took an exception to thiS specification In 1996 by quoting a different
manufactunng process which they stili use Road Rescue was In the process of changmg
dealers and could not bid at thiS time Leader Industries chose not to bid
ThiS ambulance WIll replace an eight year old Type II ambulance that IS subject to frequent
mechamcal breakdowns and IS much smaller than a Type III ambulance
2
Staff has evaluated the bid submitted by Ackerman Emergency Equipment, Inc and finds
that It meets City specifications. The purchase of this gasoline powered vehIcle IS
consistent with the City's reduced emiSSion policy, as the vehicle Will be used for
emergency response
BudgetlFlnanclallmoact
Fiscal Year 1998-99 appropriation authority for this purchase IS In the Capital
Improvement Budget account number 01-730-313-20098-8900-99480, "FIre Department
Emergency Response Apparatus Replacement Program"
Recommendation
It IS recommended that the award of Bid #2738 be made to Ackerman Emergency
Equipment, Inc, In the total amount of $95,668 10, including applicable sales tax, as the
most responsible bidder
Prepared By Pam Worth am, Purchasing Agent
Diane Howell, Buyer
Wilham Kolberg, Deputy Fire Chief
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