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CounCil Meetrng Apn113, 1999 Santa Monica, California
TO Mayor and City Council
FROM City Staff
SUBJECT RecommendatIon to Authorize the CIty Manager to NegotIate and Execute
a Construction Management and Inspection Contract with Black and Veatch,
Inc and Negotiate and Execute an Amendmentto the Englneenng Services
Contract with Montgomery Watson Amencas, Inc, for Construction of
Portions of the Coastal Interceptor Sewer
Introduction
This report recommends that the City CounCil authorize the City Managerto negotiate and
execute a contract with Black and Veatch, Inc for construction management and
inspection services m an amount not to exceed $1.461,000 and negotiate and execute an
amendment to the professional services agreement with Montgomery Watson Americas.
Inc. In an amount not to exceed $333.000 forenglneenng servIces durmg the construction
of portions of the Coastal Interceptor Sewer project
Background
The Coastal Interceptor Sewer (CIS) collects sewage from the City of Los Angeles, north
of the City I1mlts and, with additional flows from the City of Santa Monica, carnes It to the
CIty of Los Angeles' Hypenon Plant for treatment Many sectIons of the CIS were
damaged by the 1994 Northndge earthquake and plans are underway to repair the
damage The Cities of Santa Monica and Los Angeles are JOintly working on thiS
rehabilitation effort. with Santa MOnica serving as the lead agency for that portion of the
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APR 1 3 1999
CIS wIthin the City of Santa MOnlca The entire CIS Project Includes the Pacific Coast
Highway sewer replacement, the Ocean to PICO to Main sewer rehabilitation, the Ocean
to Neilson Way relief sewer. and the Moss Avenue Pumping Station Also Included IS the
replacement of two flow-momtorlng stations which monitor the flow In and out of the City
at the northern and southern City limits Construction has been completed for the
replacement Moss Avenue Pumping Station's structural shell and construction for the
Appian Way portion of the CIS IS currently underway
This report recommends that the City Manager negotiate and execute a constructIon
management and inspection contract and an amendment to the engineering servIces
contract for the PaCifiC Coast Highway Sewer Replacement, Moss Avenue Pumping
Station Phase 2 and flow momtorlng station LA-1 projects Staff will present to City Council
the remaining projects. as the construction schedule of the remaining portions of the CIS
progresses
ConstructIon Management
ConstructIon management of the CIS Will Involve extensive coordmatlon between
numerous and complex construction projects occurnng Simultaneously on highly VISible
sites Requests for proposals were sent to eight construction management firms inViting
them to submit proposals for construction management and inspectIon services dunng the
PaCifiC Coast Highway sewer replacement, Moss Avenue Pumping Station Phase 2, and
flow monitoring and sampling station constructions The City received two proposals The
recommended firm, Black & Veatch, has successfully managed the construction of the
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Moss Avenue Pumping Station's structural shell, IS currently managmg the BIG, Dry
Weather Runoff Reclamation FacIlity and Appian Way projects for the CIty and has
provided excellent service to the City and Its residents Their familiarity with the City,
participation In the CIS community outreach program and direct Involvement with the
surrounding beach area construction projects, offer the City an Integrated approach to
construction management
Englneenng ServIces
The CIS project was deSigned by Montgomery Watson Americas, Inc Their current
contract provides for services up to the receipt of construction bids by the City Their
services as Engineer of Record are reqUired dUring construction forthe review of requests
for deSign Information, deSign services for unforseen field conditions, shop draWing and
submittal reviews and the preparation of as-built draWings for each construction contract
Budget/Financial Impact
FUNDS REQUIRED
CONSTRUCTION MANAGEMENT CONTRACT
Contract $1,461,000
Contingency 365,000
SUBTOTAL $1,826,000
ENGINEERING SERVICES
Contract $ 333,000
Contingency 83,000
SUBTOTAL $416,000
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TOTAL FUNDS REQUIRED 52,242,000
For the construction management of this project $988,000 (contract) IS available from
FEMA In account number 13-500-402-35550-5506-13006, "PCH" and $247,000
(contmgencles) IS avaIlable m Wastewater Fund account number 31-760-661-20099-8900-
99941, 5443,000 (contract) and $111,000 (contingencies) are available In Wastewater
Fund account number 31-760-661-20099-8900-99345, "Moss, Phase 2", and $30,000
(contract) and 57.000 (contmgencles) are available In Wastewater Fund account number
31-760-661-20099-8900-99945, .'LA 1"
For the engineering services of this project $174,000 (contract) IS available from FEMA
In account number 13-500-402-35550-5506-13006, "PCH", and $43,500 (contingencies)
IS available In Wastewater Fund number 31-760-661-20099-8900-99941, $144,000
(contract) and S36.000 (contingencies) are available In Wastewater Fund account number
31-760-661-20099-8900-99345, ';Moss, Phase 2", and $15,000 (contract) and $3,500
(contingencies) are available In Wastewater Fund account number 31-760-661-20099-
8900-99945, ''LA 1"
In addition a City Match account number 31-760-661-20099-8905-99124, sets aSide 10%
of the construction management and inSpection, and engmeenng services costs
(5116,200) that the City retains until final FEMAlOES audit, which may take several years
Under the agreement with the City of Santa Monica, the City of Los Angeles IS responSible
for approximately 97% of all capital Improvement costs
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Recommendation
Staff recommends that the City Council
1 Authorize the City Manager to negotiate and execute a contract with Black and
Veatch, Inc. In an amount not to exceed 51,461,000 for the construction
management and inspection of portions of the Coastal Interceptor Sewer project
2 Authorize the CIty Manager to negotiate and execute an amendment to Contract
7216 (CCS) with Montgomery Watson. I nc , In an amount not to exceed $333,000
for engineering services dunng construction of portions of the Coastal Interceptor
Sewer Project
3 Authorize the City Engmeer to Issue any necessary change orders to complete
additional work within the budget authority, and
4 Authorize the budgetary Items detailed In the BudgeVFmanclal Impact Section of
thiS report
Exhibit A Account Numbers
Prepared by Craig Perkms. EnVironmental and Public Works Management Director
Anthony Antlch, P E , City Engineer
GII Borboa, P E, Utilities Manager
Jack Schroeder. P E Disaster Recovery Prog ram Manager
Susan Lowell, P E , CIvil Engmeer
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Exhibit A
Construction Management and Inspection Contract with Black and Veatch:
Description Account Number Amount Contingencies
PCH - FEMA 13-500-402-35550-5506-13006 $988.000
PCH - Contingencies 31-760-661-20099-8900-99941 $247,000
MAPS 2 31-760-661-20099-8900-99345 443,000 $111,000
LA-1 31-760-661-20099-8900-99945 30.000 $7.000
Total eMI: $1,461,000 $365,000
10% CITY MATCH 31-760-661-20099-8900-99124 598.800
Englneermg Services Contract with Montgomery Watson Americas, Inc.:
DescriptIOn Account Number Amount Contmgencies
PCH - FEMA 13-500-402-35550-5506-13006 $174,000
PCH - ContingencIes 31-760-661-20099-8900-99941 $43.500
MAPS 2 31-760-661-20099-8900-99345 144.000 36,000
LA-1 31-760-661-20099-8900-99945 15,000 3.500
Total Engineering Services. $333,000 $83,000
10% CITY MATCH 31-760-661-20099-8900-99124 $17,400
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