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APR 1 3 1999
Purch PW ML F \FINANCE\PURCH\STFRPTS\SRBD2749 WPD
Council Meetmg April 13, 1999 Santa MOnica, CalifornIa
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Reject all Bids to Furnish and Deliver Bus Schedules,
Bid #2749
IntroductIon
This report recommends rejection of all bids to furnish and deliver bus schedules for the
TransportatIon Department
Backaround
I n response to published Notices Invltmg Bids (published February 15 and 16, 1999) m
accordance With City specifications, bids were receIved and pubhcly opened and read on
March 16, 1999 Proposal forms were mailed to sixteen vendors and notices were
advertised In accordance With CIty Charter and MUnicipal Code provIsions Eight
proposals were received
City specifications reqUired bidders to comply With bid specifications, whIch mcluded, but
were not limited to, paper stock, on-site storage, pnntlng equIpment, and use of recycled
paper Staff has evaluated the bIds and finds that only one of the eIght bIdders can meet
all City specIfications The bids submItted by all other bidders are non-responsive due to
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APR 1 3 1999
exceptions to City specifications whIch were unacceptable Additionally, the bid that
meets City specifications exceeds the estimated annual budget
BudgetlFlnanclallmoact
This recommendation does not have a budget or financial Impact
Recommendation
It IS recommended that Council reject all bids for Bid #2749 and direct staff to revise
specifications and rebid the requirement
Prepared By Pam Wortham, Purchasing Agent
Marganta Lee, Buyer
Stephanie Negnff, Transit Development Manager
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