SR-6-E (81)
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PURCH PW DH drt f \flnance\purch\strfrpts\srbd2745 FES 2 3 f999
Council Meeting February 23, 1999 Santa MOnica. California
TO Mayor and City Council
FROM. City Staff
SUBJECT Recommendation to Award Bid to Furnish and Deliver Nmeteen New Ford
Crown Victoria Sedans, Bid #2745 and Notify Council of an Exception to
ResolutIon No 8966 (CCS)
Introduction
This report recommends award of bid to furnish and deliver nineteen new 1999 Ford
Crown VIctoria Sedans for the Office of Administrative Services DIVISion, Police
Department ($315,39975) and the Office of Criminal Investigations DIVISion, Pollee
Department ($66,186 46)
Backaround
Ford IS currently the only manufacturer of a full-sized Police packaged car on the market
since General Motors discontinued the Chevrolet Caprice A full-sized vehicle IS
necessary to accommodate computers, video recordIng cameras and eqUipment control
consoles used In City patrol vehicles Additionally, the City's current fleet of patrol
vehicles IS exclUSIvely Ford Crown Vlctonas For ease of maintenance and staff training, It
IS recommended that future purchases be consistent and compatible Will, equipment
already In use
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FEe 2 3 1999
Of the vehicles to be purchased, ten will be used as police patrol vehicles, three will be
used as unmarked detective vehicles and SIX will be used as unmarked, dual-purpose
vehicles (patrol and special enforcement details)
1 n response to published Notices Invltmg Bids (published Jan uary 7 and 8, 1999) m
accordance With City specifications, bids were received and publicly opened and read on
January 19, 1999 Proposal forms were mailed to twenty-five vendors, and notices were
advertised In accordance With City Charter and MUnicipal Code provIsions Seven
proposals were received as follows
A Police Patrol VehIcles
TOTAL AMOUNT
VENDOR FOR (10)
Villa Ford $221 ,227 72
Advantage Ford $221,33878
Downey Ford $222,237 21
Robert H Loud Ford $224,49000
Crenshaw Motors $224,49807
Don Kott Ford $225,54865
Galpin Ford $231,08615
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B Unmarked Detective Vehicles
TOTAL AMOUNT
VENDOR FOR (3)
Villa Ford $66,186 46
Advantage Ford $66,206 78
Downey Ford $66,489 32
Robert H Loud Ford $67,18463
Crenshaw Motors $67,349 42
Don Kott Ford $67,47624
Galpin Ford $69,139 11
C Unmarked, Dual-Purpose Vehicles
TOTAL AMOUNT
FOR (6)
Villa Ford $130,47636
Advantage Ford $130,53002
Downey Ford $131,08210
Crenshaw Motors $132, 152 81
Robert H Loud Ford $132,42075
Don Kott Ford $133,05594
Galpin Ford $136,37844
The total amount of all nineteen vehicles (A-C) IS $417,890 54 Staff has evaluated the
bid submitted by Villa Ford and finds that It meets City specifications
Staff recommends the purchase be made from Villa Ford as an exception to the CouncIl's
policy of not domg business With businesses dOing business In Burma per ResolutIon No
8966 (CCS) The purchase of these gasoline powered vehicles IS consistent With the
City'S reduced emiSSion policy, as these vehicles Will be used for emergency response
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BudaetlFmanclal Imoact
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Fiscal Year 1998/99 appropnatlon authority for these purchases are In the Office of
AdminIstrative Services DIvIsion, Police Department account number 01-300-304-00000-
8806-00000 In the total amount of $315,39975, the Office of Crlmmal Investigations
DIvIsIon, Pollee Department account number 01-300-307-00000-8806-00000 m the total
amount of $66,18646 and the AutomobIle Self Insurance Fund account number 58-700-
234-00000-2200-00000 In the total amount of $36,304 33 as reimbursement to the Police
Department for damage to vehicles that have been determined a total 1055
Recommendation
It IS recommended that the award of Bid #2745 be made to Villa Ford In the total amount
of $417.890 54, including applicable sales tax, as the lowest responsible bIdder
Prepared By Pam Wortham, Purchasmg Agent
Diane Howell, Buyer
8gt Don QUinn, Office of Administrative Services
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