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SR-6-G (74) . 6r\ l:1 EPWM:CP:LR pam/CC1488 (S:SP1488) Santa Monica, Californla Councll Meeting: November 29, 1994 o.ef V NOV 2 9 199't C ~ I OC; TO: Mayor and City Council / 11'1/ 7117 I ) II jP H'ROM: City Staff - -":,tion to Authorize the City Manager to Negotiate Professional SerV1.ces Contracts for the of Seismic Evaluations of 17 City-Owned 0.00 * 330'''''00 ~ .~ v . va + l.ds that the City Councll authorlze the 2dO,oOO Clty .00 . 295'000 ,.. ~ .00 + and execute Professional Services contracts 9~ e firms for the preparation of seismic evaluations facllltles. The negotlated fees for each CO!J..:..._ _ exceed the amounts shown. FIRM: HOLMES & NARVER BUlldlng/Address. parklng Structure No 1 - 1234 Fourth Street Parking Structure No 2 - 1235 Second Street Parking Structure No. 3 - 1320 Fourth Street Parking Structure No. 4 - 1321 Second Street Parking Structure No. 5 - 1440 Fourth Street Parklng Structure No. 6 - 1431 Second Street Parklng Structure No. 7 - 1500 Fourth Street Parklng Structure No. S - 1500 Second Street Not to Exceed Cost $330,000 NOV 2 9 1994 6r'\ 1 l lJ FIRM: EQE INTERNATIONAL Facility/Address: City Hall - 1685 Main Street Police BUllding - 1685 Main Street Civic Audltorium - 1855 Main Street Main Library - 1343 Slxth Street Not to Exceed Cost: $280,000 FIRM: KPFF CONSULTING ENGINEERS Faclllty/Address' Ken Edwards Center - 1527 Fourth Street Memorial Park Gymnasium - 1401 Olympic Boulevard Airport Admlnistration - 3223 Donald Douglas Loop South Transportatlon Administratlon - 1660 Seventh Street Transportatlon Maintenance - 1620 Sixth Street Not to Exceed Cost. $295,000 BACKGROUND In the aftermath of the January 17, 1994 earthquake, City Council passed Ordinances 1737 (CCS) and 1748 ( CCS) , which requlre the seismic evaluation and upgrading of critlcal facilitles and potentially hazardous bUllding types. All of the buildings llsted in thlS report suffered damage ln the recent earthquake and subsequent aftershocks. The damage to Parking Structure Nos 2, 5, 7 and 8j the Transportatlon Admlnlstration and Malntenance buildlngsj and the Main Llbrary, was severe enough to warrant closure of portions of the entlre buildlng 2 until temporary structural supports and/or repairs could be designed and installed This work was completed and these facilltles have been re-opened. The scope of work for thlS phase of the proJect is to undertake structural analysis of these facilities and propose repa1r and upgrade alternatives to ensure safe and fully functional facllities 1n the event of an earthquake of slm1lar magnitude to the Northrldge event and the three most probable future earthquakes ident1fled 1n the City's completed Master Env1ronmental Assessment ( MEA) document. Th1S process w1II ensure compllance with the appl1cable ordinances and Federal Emergency Management AgencyjOff1ce of Emergency Serv1ces (FEMAjOES) funding re1mbursement guidel1nes As part of their scope of work, each of the three f1rms recommended for contract award will conduct "peer reV1ewstl of one of the other firms' des1gns to ass1st 1n provid1ng the C1ty with the best structural eng1neering analys1s and recommendations. DISCUSSION A Request for Qual1fications (RFQ) was issued July 26, 1994. Responses were submitted by 17 f1rms. The RFQ was evaluated by a reV1ew committee whlch included the City Eng1neer, the BUllding Officer and two C1V1I Engineers. The reV1ew committee selected three of the 17 firms as finalists. These three firms were 1nvited to make a presentation before the commlttee to demonstrate their past performance, technical and manager1al expertlse, and ab1lity to fulfill the scope of work ident1f1ed in the RFQ. 3 ------ - " The review committee recommends selectlon of Holmes & Narver of Orange, California, EQE Internatlonal of Irvlne, Callfornlai and KPFF Consulting Engineers of Santa Monica, California to evaluate the respective set of the 17 Ci~y-owned facilities. All three firms supplled the Clty wlth references which confirmed that each lndlvldual consultant's past work was satlsfactory. BUDGET/FINANCIAL ANALYSIS It is expected that a large percentage (up to 97 5%) of these expendltures wlll be reimbursed by the Federal Emergency Management Agency (FEMA) and the State Office of Emergency Services (OES) . The non-reimbursable percentage will need to be financed from City funds. At this time, however, budgets for the total cost of this work need to be established at the following account numbers in the amounts lndlcated: DESCRIPTION ACCOUNT NOS AMOUNT "Parking Structure No. 1" 13-500-402-35340-5506-13005 $30,800 00 "Parking Structure No. 2" 13-500-402-35345-5506-13005 $46,200 00 "Parking Structure No 3" 13-500-402-35350-5506-13005 $30,800.00 IIparklng Structure No. 411 13-500-402-35355-5506-13005 $46,200 00 IIparking Structure No. 511 13-500-402-35360-5506-13005 $45,200.00 nparking Structure No. 6" 13-500-402-35365-5506-13005 $30,800.00 IIparking Structure No. 711 13-500-402-35370-5506-13005 $49,600.00 IIparking Structure No. 8'1 13-500-402-35375-5506-13005 $49,600.00 "City Hall" 13-500-402-35180-5506-13005 $82,600.00 llpolice BIdg " 13-500-402-86704-5506-13005 $72,600.00 llC1V1C Auditorium" 13-500-402-35144-5506-13005 $93,600.00 IIMain Libraryll 13-500-402-35225-5506-13005 $62,600.00 4 , . DESCRIPTION ACCOUNT NOS. AMOUNT I1Ken Edwards Centertl 13-500-402-35320-5506-13005 $37,600.00 I1Memorial Parkl1 13-500-402-35295-5506-13005 $56,200 00 I1Airport Administrat10nl1 13-500-402-35380-5506-13005 $56,600.00 I1SMMBL-Adm1n. Bldg.lI 13-500-402-35089-5506-13005 $57,000.00 I1SMMBL-Maint. Bldg.tl 13-500-402-35185-5506-13005 $57,000.00 Total $905,000.00 RECOMMENDATION It is recommended that the City CounC11: 1 Authorize the City Manager to negotiate and execute Profess1onal Services contracts with Holmes & Narver, EQE Internat1onal, and KPFF Consulting Engineers as set forth above. 2. Authorize the City Engineer to 1ssue any necessary change orders to complete add1t10nal work ln conformance w1th the Administratlve Instructions on Professional Services Change Ordersj 3. Approve the budget amounts as indlcated in the Budget/Financial Analysis Sectlon. Prepared by: Cralg Perkins, D1rector of Env1ronmental and Public Works Management Department Suzanne Frlck, Director of Planning & Communlty Development Anthony Antich, City Engineer 5 - -- - --- --- 6 \,'~ ~ Ii NOW 2 9 . This item will be distributed on Tuesday. NOV 2 9 1991t - 6i'1 j .