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PURCH:PW:DH:cy/Flnance\Admln\stfrpts/srbd2514
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Councll Meeting. December 13, 1994 Santa Monica, CallfornJ.a
DEe 1 3 1994
TO: Mayor and Clty Council
FROM: Clty Staff
SUBJECT: Recommendation to Award Bid to Furnish and Deliver
One (1 ) New 30-foot Flre/Rescue Boat, Bid #2514
Introduction
This report concerns award of bid to furnish and deliver one (1 )
new 3D-foot flre/rescue boat for the Harbor Division, Police
Department, in the total amount of $159,452.25, includlng
applicable sales tax.
Backqround
In response to publlshed Notlces Invltlng Bids (published September
15th and 16th, 1994) to furnish and deliver one (1) 30-foot
fire/rescue boat in accordance wlth City specificatlons, bids were
recelved and publicly opened and read on October 13, 1994. Proposal
forms were malled to flve vendors and notices were advertlsed in
accordance with City Charter and Municlpal Code provislons. One
proposal was recelved as follows;
Seaway Boat Company $159,452.25
Due to the specialty construction and usage of the flre/rescue
boat, staff contacted approxlmately twenty-two (22) boat
manufacturers via telephone to determlne whether they would be
capable of manufacturing thls V:8:e~ prior to the bid ~c~~
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mailed Staff briefly described the Clty'S speclflcations with the
potential bidders and only five (5) of the twenty-two (22) boat
manufacturers expressed lnterest in receiving the specifications
for biddlng. Most boat manufacturers construct the hull portion
out of flberglass only. Because of the expected rlgorous usage of
the flre/rescue boat, the Clty'S speclflcations were for a wooden
and flberglass hull. The wooden beams along wlth fiberglass offer
a more durable support for the hull and for the engines and
spec laIty equlpment that will be mounted on-board. Also, the
wooden beam relnforces agalnst vibratlons and rough sea condltions
that can be experienced thus increasing the useful Ilfe expectancy
of the fire/rescue boat
Other agencl.es that currently use fiberglass boats were contacted
prior to the development of the City's speclflcations. The
experlence of these agencies was that withln a year of serVlce the
fiberglass hull boats required reinforcement of the hull due to
continuous vibratlons and rough sea conditions. Drawlng on the
experlence of other agencies that have flberglass hull boats in
service, staff elected to specify a wooden and flberglass hull
construction ln order to avoid any future problems and possible
retrofltting later that could prove costly.
Staff contacted the "no bld" vendors to inquire why they dld not
bid. One vendor could not meet speclflcations on the "beam wldth IT
Their maXlmum beam width was 10 feet and Cl.ty speciflcations called
for an 11 foot, 10 inch beam width. Another vendor indicated that
thlS vessel was too small for thelr capaclty They do produce
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wooden/fiberglass hulls but speclalize ln commercial fishlng boats
which are of a much larger scale. The other vendor could not meet
the City's specificatlons for a wood and fiberglass hull boat. The
last vendor never picked up the bid packet, despite staff informlng
the vendor more than once that the bld packet was available.
Th1S boat wlll replace the Harbor Divislon's current boat which lS
27 years old which requires repairs due to frequent breakdowns.
The new boat wlll be used to conduct ocean rescues 1n the "harbor"
area and around the Pler. It will be in operation 24 hours/day and
can be used for rescues off the Santa Monica beaches when the
Lifeguard boat is not in operation (nights/early mornlngs) .
Budqet/Flnanclal Impact
Flscal Year 1994/95 appropriation authority for thlS purchase is ln
the Qfflce of Special Enforcement Divislon, Police Department,
account number 01-300-306-00000-8850-00000 ($2,452.25) and Capital
Improvement Budget "Replace Harbor Patrol Boat" account numbers 30-
730-305-20095-8900-99414 ($87,000.00) and 11-730-521-20095-8900-
99414 ($70,000.00) .
Recommendation
It is recommended that the award of Bld #2514 be made to Seaway
Boat Company ln the total amount of $159,452.25, lncludlng
appllcable sales tax.
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Prepared By: Pam Wortham, Purchasing Agent
Dl.ane Howell, Buyer
12/08/94
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