SR-6-M (42)
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JAM f 1 199It
CM:CP:BJ: srhhwbh.word.genserv
council Meeting: January 11, 1994
Santa Monica, California
TO:
Mayor and city Council
FROM:
City Staff
SUBJECT:
Recommendation to Authorize City Manager to Negotiate and
Execute an Agreement with the City of Beverly Hills to
Allow Their Residents to utilize the city of Santa Monica
Household Hazardous Waste Collection Facility on a Fee for
Use Basis
Introduction
ThlS report recommends that City Council authorize the City Manager to
negotiate and execute an agreement with the City of Beverly Hills to
allow Beverly Hills residents to dispose of their household hazardous
waste at Santa Monica's Household Hazardous Waste Collection Facility
on a fee for use basis.
Background
The city currently operates one of the natlon's few municipally
sponsored permanent Household Hazardous Waste Collection Facilities
{HHWCF}. The HHWCF provides an environmentally safe alternative for
the disposal and/or recycllng of hazardous wastes which are generated
in the home, including paint products, motor oil, pesticides and drain
cleaners.
Prior to March, 1993, use of the facility was limited to Santa Monica
residents due to the high cost of hazardous waste management and
disposal. In March, an agreement was reached with the City of Culver
City to allow their residents to use the facility on a fee for use
basis. This successful program has served as a model for the
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JAN 1 1 1991t
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establishment of regional cooperative facilities throughout the
nation.
Discussion
Recent state legislation (AB 939) requires that municipalities
establish programs for the segregation and safe handling of household
hazardous wastes. While some Jurisdictions have chosen to provide
periodic "round-up daysll in which service is offered one or two days a
year, some jurlsdictions have established permanent collection
facllities which provide daily or weekly service. Although permanent
facilities are often difficult to site due to neighbor opposition or
permitting difficulties, they offer numerous benefits, including an
expanded level of service, a safer chemical handling environment and
cost savings (annual round-up day events usually cost up to $200 per
vehicle trip, while permanent programs have reduced costs to
approximately $70 to $100 per trip). The above factors combine to
establish Santa Monica's eXlstlng HHWCF as a valuable community asset.
seeking to satisfy the requirements of AB 939 and maximize the use of
existlng facilities in the region, Beverly Hills staff contacted Santa
Monlca staff to explore the feasibility of participation by Beverly
Hills residents in Santa Monica's existing household hazardous waste
program.
Staff has evaluated the request and determined that the additional
volume of activity from Beverly Hills residents would be within the
capability of existing staff resources and storage capacity of the
facility. In addition, the state permit authorizing the city to
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collect household hazardous waste has now been modified to allow
acceptance of waste from residents outside Santa Monica.
Use of the HHWCF by Beverly Hills residents would be conducted on a
"fee for use" basis, duplicating the Culver City agreement. staff has
developed a system whereby a specified number of vouchers may be
purchased from Santa Monica and distributed to Beverly Hills residents
by the City of Beverly Hills. Beverly Hills staff will maintain close
communication with Santa Monica staff to monitor and control program
participation rates to ensure program compliance and consistent
quality of serVlce.
It is anticipated that the inclusion of Beverly Hills residents would
increase annual vehicle trips to the facility by approximately 100
trips (each trip representing a household). Staff has determined that
Santa Monica would charge the City of Beverly Hills $100 per vehicle
trip (consistent with the Culver City agreement). This amount is
sufficient to ensure that all Santa Monica costs associated with the
increased volume from Beverly Hills for transportation and disposal of
the waste materials are covered.
Although if implemented, the city may be subject to a minimal increase
in risk due to a slightly larger volume of waste being managed at the
facility, staff believes the beneflts of the proposed agreement will
far exceed the risk. The beneflts which would be enjoyed by the City
include lower waste transportation and disposal costs due to the
economies of scale achieved when dealing in larger volumes of waste.
In addltlon, the proposed agreement further establishes the City's
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environmental protection program as a leader in regional cooperation
and innovation.
Additionally, Santa Monica has published a household hazardous waste
guidebook in conjunction with Culver City, West Hollywood and Beverly
Hills, Pasadena and Long Beach. The educational booklet focuses on
taxies-use reduct10n and the identification of non-toxic products.
This focus is consistent with the city's goal of minimizing the volume
of household hazardous waste in the community thereby reducing the
City's costs for managing and disposing of these wastes.
Financial/Budget Impact
Based upon the anticipated utilization rate of 100 vehicle trips per
year and a charge of $100 per vehicle, up to $10,000 would be
collected from the city of Beverly Hllls during the course of the year
and deposited in revenue account 27-500-441-00000-0150-10000. Funds
1n this account are allocated to the Refuse, Water and Wastewater
funds based upon their current proportionate level of financial
support for operation of the HHWCF. It is ant1cipated that an initial
payment of approxlmately $5,000 would be made by Beverly Hills at the
start of the contract period to ensure that contingency are available
to cover any 1ncreased costs. Staff anticipates an annual single
disbursement of 100 vouchers to Beverly Hills at a cost of $10,000.
This stlpulation would be included to ensure that, at a minimum, Santa
Monica's administrative costs for implementing the new program are
recovered. In the event greater participation occurs, additional
vouchers may be purchased monthly.
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The addit10nal revenues would be offset by 1ncreases in household
hazardous waste transportation and disposal costs. Given the current
uncerta1nty as to actual part1cipat1on and final revenue and
expenditure impacts, it is proposed that no revenue or expenditure
account adjustments be made at th1s time. staff will monitor
expenditures and revenues once the agreement is implemented and will
recommend appropriate adjustments in the budget review for FY 1994/95.
Recommendation
staff requests that C1ty Counc1l authorize the city Manager to
negotiate and execute an agreement with the city of Beverly Hills to
allow Beverly Hills res1dents to use Santa Monica's Household
Hazardous Waste Collection Facility on a fee for use basis.
Prepared by: Craig Perkins, Director of General Services
Brian Johnson, Environmental Coordinator
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