Loading...
SR-6-M (42) &;-11 JAM f 1 199It CM:CP:BJ: srhhwbh.word.genserv council Meeting: January 11, 1994 Santa Monica, California TO: Mayor and city Council FROM: City Staff SUBJECT: Recommendation to Authorize City Manager to Negotiate and Execute an Agreement with the City of Beverly Hills to Allow Their Residents to utilize the city of Santa Monica Household Hazardous Waste Collection Facility on a Fee for Use Basis Introduction ThlS report recommends that City Council authorize the City Manager to negotiate and execute an agreement with the City of Beverly Hills to allow Beverly Hills residents to dispose of their household hazardous waste at Santa Monica's Household Hazardous Waste Collection Facility on a fee for use basis. Background The city currently operates one of the natlon's few municipally sponsored permanent Household Hazardous Waste Collection Facilities {HHWCF}. The HHWCF provides an environmentally safe alternative for the disposal and/or recycllng of hazardous wastes which are generated in the home, including paint products, motor oil, pesticides and drain cleaners. Prior to March, 1993, use of the facility was limited to Santa Monica residents due to the high cost of hazardous waste management and disposal. In March, an agreement was reached with the City of Culver City to allow their residents to use the facility on a fee for use basis. This successful program has served as a model for the - 1 - JAN 1 1 1991t (,-M establishment of regional cooperative facilities throughout the nation. Discussion Recent state legislation (AB 939) requires that municipalities establish programs for the segregation and safe handling of household hazardous wastes. While some Jurisdictions have chosen to provide periodic "round-up daysll in which service is offered one or two days a year, some jurlsdictions have established permanent collection facllities which provide daily or weekly service. Although permanent facilities are often difficult to site due to neighbor opposition or permitting difficulties, they offer numerous benefits, including an expanded level of service, a safer chemical handling environment and cost savings (annual round-up day events usually cost up to $200 per vehicle trip, while permanent programs have reduced costs to approximately $70 to $100 per trip). The above factors combine to establish Santa Monica's eXlstlng HHWCF as a valuable community asset. seeking to satisfy the requirements of AB 939 and maximize the use of existlng facilities in the region, Beverly Hills staff contacted Santa Monlca staff to explore the feasibility of participation by Beverly Hills residents in Santa Monica's existing household hazardous waste program. Staff has evaluated the request and determined that the additional volume of activity from Beverly Hills residents would be within the capability of existing staff resources and storage capacity of the facility. In addition, the state permit authorizing the city to - 2 - collect household hazardous waste has now been modified to allow acceptance of waste from residents outside Santa Monica. Use of the HHWCF by Beverly Hills residents would be conducted on a "fee for use" basis, duplicating the Culver City agreement. staff has developed a system whereby a specified number of vouchers may be purchased from Santa Monica and distributed to Beverly Hills residents by the City of Beverly Hills. Beverly Hills staff will maintain close communication with Santa Monica staff to monitor and control program participation rates to ensure program compliance and consistent quality of serVlce. It is anticipated that the inclusion of Beverly Hills residents would increase annual vehicle trips to the facility by approximately 100 trips (each trip representing a household). Staff has determined that Santa Monica would charge the City of Beverly Hills $100 per vehicle trip (consistent with the Culver City agreement). This amount is sufficient to ensure that all Santa Monica costs associated with the increased volume from Beverly Hills for transportation and disposal of the waste materials are covered. Although if implemented, the city may be subject to a minimal increase in risk due to a slightly larger volume of waste being managed at the facility, staff believes the beneflts of the proposed agreement will far exceed the risk. The beneflts which would be enjoyed by the City include lower waste transportation and disposal costs due to the economies of scale achieved when dealing in larger volumes of waste. In addltlon, the proposed agreement further establishes the City's - 3 - environmental protection program as a leader in regional cooperation and innovation. Additionally, Santa Monica has published a household hazardous waste guidebook in conjunction with Culver City, West Hollywood and Beverly Hills, Pasadena and Long Beach. The educational booklet focuses on taxies-use reduct10n and the identification of non-toxic products. This focus is consistent with the city's goal of minimizing the volume of household hazardous waste in the community thereby reducing the City's costs for managing and disposing of these wastes. Financial/Budget Impact Based upon the anticipated utilization rate of 100 vehicle trips per year and a charge of $100 per vehicle, up to $10,000 would be collected from the city of Beverly Hllls during the course of the year and deposited in revenue account 27-500-441-00000-0150-10000. Funds 1n this account are allocated to the Refuse, Water and Wastewater funds based upon their current proportionate level of financial support for operation of the HHWCF. It is ant1cipated that an initial payment of approxlmately $5,000 would be made by Beverly Hills at the start of the contract period to ensure that contingency are available to cover any 1ncreased costs. Staff anticipates an annual single disbursement of 100 vouchers to Beverly Hills at a cost of $10,000. This stlpulation would be included to ensure that, at a minimum, Santa Monica's administrative costs for implementing the new program are recovered. In the event greater participation occurs, additional vouchers may be purchased monthly. - 4 - The addit10nal revenues would be offset by 1ncreases in household hazardous waste transportation and disposal costs. Given the current uncerta1nty as to actual part1cipat1on and final revenue and expenditure impacts, it is proposed that no revenue or expenditure account adjustments be made at th1s time. staff will monitor expenditures and revenues once the agreement is implemented and will recommend appropriate adjustments in the budget review for FY 1994/95. Recommendation staff requests that C1ty Counc1l authorize the city Manager to negotiate and execute an agreement with the city of Beverly Hills to allow Beverly Hills res1dents to use Santa Monica's Household Hazardous Waste Collection Facility on a fee for use basis. Prepared by: Craig Perkins, Director of General Services Brian Johnson, Environmental Coordinator - 5 -