SR-6-A (8)
, fo-A
~
JAN 2 5 1994
GS:CP:LR:hajaward.ha g:wp52 Santa Monica, California
Council Meeting: January 25, 1994
TO: Mayor and City council
FROM: City staff
SUBJECT: Award of Contract for Renovations to Lincoln Park and
Approval of Necessary Budget Adjustments to Implement the
city's Per Parcel Discretionary Grant Program
Introduction
This report recommends that the City Council award a contract for
renovations to Lincoln Park to Southwest Engineering, Inc. , the
lowest responsible bidder, in the amount of $429,550.00 and approve
necessary budget adjustments to implement the Cityls Per Parcel
Discretionary Grant Program. This program is financed by the
city's share of Per Parcel Discretionary Grants prov ided by the
County voter approval of Proposition A, "Safe Neighborhood Parks"
Act, in November 1992.
Background
On November 3, 1992, the people of the County of Los Angeles
enacted Proposition A, Safe Neighborhood Parks Act, which provides
funds to the County of Los Angeles and all other cities in the
County for the purpose of acquiring or developing facilities for
public recreation and open space. Two types of funding were
approved: a) "Specl.fied Project Grant program", and b) "Fer Parcel
Dl.scretionary Grant programll. The Specified Project Grant Program
is funding improvements at Palisades Park in the amount of
$3,lOO,000 and Ocean Beach Park in the amount of $1,860,000.
1
JAN 2 5 1994
~-A
. ,
Through the Per Parcel Discretionary Grant Program, staff applied
for and received funding for a renovation project at Lincoln Park.
This is one of the city's more widely used facilities and it will
greatly benefit from the designated improvements.
A public workshop was held in February of 1992, and the
contributions of those in attendance were incorporated into a final
design which was reviewed and approved by both the Recreation and
Parks Commission and the city Council. Project improvements
inclUde: two basketball courts, a tot lot, lawn volleyball,
horseshoes, shuffleboard, and roque court playing areas,
landscaping, sidewalk, lighting, and building improvements.
Advertising of the project was delayed until staff verified that
the County had allocated the funds requested by the City for
Lincoln Park as specified in the Per Parcel Discretionary Grant
Program.
Pursuant to the grant requirements, neighborhood youth are to be
involved in the renovation project activities. staff has developed
a plan modeled after the Youth at Risk Program administered by the
Department of General Services. The youth will participate in most
of the demolition of the existing park site and will construct the
curb ramps required at street intersections adjacent to the site.
To solicit bids for the remainder of the construction project, a
Notice Inviting Bids was published on October 14 and 15, 1993 in
2
. .
The Outlook, as well as in several construction journals. Bidding
documents were sent to six women/minority business enterprise
(WMBE) associations. Bidding packages were requested by forty-
three contractors. The Clty received fourteen bids, which were
publicly opened and read aloud on December 13, 1993, by the City
Clerk. The bids received, including additive alternates A (park
entry arch), C (security fence enclosure behind Joslyn Hall in lieu
of Additive Alternate B) , E (trash receptacles) , G (terra cotta
pavers in lieu of concrete sidewalk) , and H (removal and
replacement of existing gutters and downspouts) , are listed below.
Alternates D (curb cuts) and F (demolition) were omitted per
Addendum No. 2 prior to bid opening. The work included in these
two Alternates would be performed by youth in the Youth At Risk
Program. Alternate B (addition to Joslyn Hall) was omitted because
of budget restrictions.
Name Location Base Bid wi A, C, E, G, H
New York Const. Calabasas $298,300
Southwest Engr. Santa Monica 429,550
Easton Constr. Lone pine 435,002
Tricon, Inc. studio city 498,585
California IBA Culver city 522,800
C-DAD Inc. Santa Monica 527,500
Moment Constr. Los Angeles 529,800
Procon Devel. Woodland Hills 547,461
American Constr. Orange 554,340
G & G, Inc. Van Nuys 578,863
Guy Construction* Cerritos 642,980
DTEC Construction Gardena 643,412
Javaid Contr.* Rowland Heights 663,000
Roman Ford G.C. Los Angeles 665,738
*WMBE City Engineer's Estimate . . . . .$500,000
New York construction's bid was deemed non-responsive and was
3
. .
rejected by the city Attorney's office because of their failure to
submit costs for Alternates G and H.
The lowest responsive bidder, Southwest Engineering, Inc., supplied
the City with four references. All references reported that the
contractor's work was satisfactory. The state Contractors' License
Board verified that the contractor's license is "B" (general
building) and is in good standing.
BudqetjFinancial Analysis
FUNDS REQUIRED:
Contract . . . . . . . . . . . . . .$429,550
Contingencies (23%) . . . . . . . . .$100,000
Total $529,550
Expenditure authority is available in the following accounts:
20-740-511-20093-8900-99261 . . . . . . . . $360,120.00
20-740-511-20094-8900-99261 . . . . . . . . $120,000.00
additional appropriation requested . . . . $ 49,430.00
Total $529,550.00
The remaining expenditure budget authority in account 20-740-511-
20093-8900-99261 will be utilized for the Youth at Risk portion of
this program, site fencing, repair of the mural in Joslyn Hall,
printing, testing and contingencies. The total combined cost of
the project including construction and the above items is $553,203.
4
~ .
The following budget adjustments are necessary to implement this
project and to reflect the full amount of Per Parcel Discretionary
Grant funds available to the City:
1) increase appropriation at 20-740-511-20093-8900-99261 by $49,430;
2) increase revenue estimate at 20-400-511-00000-0500-10000 by
$29,930.
Reco:mmendation
It is recommended that the city council:
1. Award a contract for the Renovation of Lincoln Park to
Southwest Engineering, Inc. in the amount of $429,550.00.
2. Approve the expenditure and revenue budget adjustments
indicated above.
3. Authorize the City Engineer to issue any necessary change
orders to complete additional work in conformance with
the Administrative Instruction on change orders.
Prepared by: Craig Perkins, Director of General Services
Susan McCarthy, Director of Cultural and
Community Services
Anthony Antich, city Engineer
5