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SR-6-M (40) ~ ~~~ CARS:SM:AM:srl0392:admin Santa Monica, California city council Meeting: August II, 1992 STAFF REPORT TO: Mayor and city council FROM: City Staff SUBJECT: RECOMMENDATION TO APPROVE ALTERNATE RACE ROUTE FOR ST. MONICA t S CHURCH OKTOBERFEST 5 AND lOK RUN, OCTOBER 3, 1992 INTRODUCTION The city.s Event Management Team has received a request from st. Monica's Church for a running race permit involving an alternate race route. This is the sixth year the race will be run. The following report outlines this request and recommends approval of the alternate race route. BACKGROUND On May 14, 1985, the City Council approved Resolution 7011 (CCS) amending Resolution 6688 (CCS) which established procedures and criteria for conducting running races in Santa Monica. The resolution stipulates an annual limit of six 10K and/or marathon races are permitted unless waived by city Council action. Three races were listed as part of the annual six: . 6-11 - 1 - AUG 11 i9S2 1. Cultural and Recreation Services Department 10K; 2. Cultural and Recreation Services Department Marathon; 3. social Services lOK. The resolution further designates the approved city courses as: Route A - a 10K course on the south side of town; Route B - a 10K course on the north side of town; Route C - a lOK course in the downtown area; and Route D - the city Marathon course. The city Council by motion, however, may approve other running race routes. Finally, the addition to notification rental, etc. resolution establishes a $10,000 race all inherent costs including Police, flyers mailed to affected residents, fee in signage, barricade DISCUSSION St. Monica I s Church has requested October 3, 1992, for their sixth annual 5 and lOK race date. City staff has not experienced any problems associated with this event in the last five years. The requested race route is a modified version of Route B: start on Washington Avenue at Lincoln Boulevard proceeding east on Washington Avenue to sixteenth Street, north on Sixteenth street to Alta Avenue, east on Alta Avenue to Twentieth street, north on Twent ieth street to Marguer i ta Avenue, west on Marguerita Avenue to Ninth Street, south on Ninth Street to Wilshire Boulevard, west on Wilshire Boulevard to Fifth street, south on Fifth Street to Broadway, - 2 - west on Broadway to Ocean Avenue, north on Ocean Avenue (west side of street) to Marguerita Avenue, east on Marguerita Avenue to Fourth street, south on Fourth street to Washington Avenue, and east on Washington Avenue to the finish line (between Seventh Street and Lincoln Boulevard). BUDGETARY/FINANCIAL IMPACT The city will receive $10,000, the standard race fee, from this event. In addition, all inherent costs, including Police (estimated at approximately $5,600), will be paid by st. Monica's. RECOMMENDATION City staff recommends that: 1. The attached Resolution authorizing the proposed race route be adopted by city council; 2. The race fee of $10,000 be paid by st. Monica1s Church; and 3. All inherent City costs, including POlice, be paid for by st. Monica's Church. Prepared by: Susan McCarthy, Director, C.A.R.S. Annette Morales, Administrative Analyst, C.A.R.S. - 3 - CARS:AM:reso10ka:admin city Council Meeting: August 11, 1992 Santa Monica, California RESOLUTION NO. 8467(CCS) (CITY COUNCIL SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA AUTHORIZING THE HOLDING OF A RUNNING RACE ON OCTOBER 3, 1992, ON A ROUTE OTHER THAN THE OFFICIAL CITY ROUTES WHEREAS, pursuant to section 3 of Resolution Number 7011 (CCS), the City Council may authorize a race route different from the official city race routes set forth therein, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS: SECTION 1. That on October 3, 1992, between the hours of 7:30 a.m. and 9:30 a.m., participants in the st. Monica's 5 and lOK Run may and are hereby authorized to conduct a running race along the following route: start on Washington Avenue at Lincoln Boulevard proceeding east on Washington Avenue to Sixteenth Street, north on Sixteenth Street to Alta Avenue, east on Alta Avenue to Twentieth Street, north on Twentieth street to Marguerita Avenue, west on Marguerita Avenue to Ninth Street, south on Ninth Street to Wilshire Boulevard, west on Wilshire Boulevard to Fifth Street, south on Fifth street to Broadway, west on Broadway to Ocean Avenue, north on Ocean Avenue (west side of street) to Marguerita Avenue, east on Marguerita - 1 - Avenue to Fourth street, south on Fourth street to Washington Avenue, and east on Washington Avenue to the finish line (between Seventh Street and Lincoln Boulevard) . SECTION 2. permission to conduct the running race is granted upon the following conditions: A. st. Monica's will pay for and post all signage along the race route after approval by the City. B. st. Monica's will notify all residents one block east, west, north and south, as well as along the race route, of the event and of alternative traffic routes, by first class mailing, after approval of the notification letter by City. C. The Santa Monica Police Department will provide the necessary number of Police Officers for crowd and traffic control along the race route and the actual cost which is estimated to be Five Thousand Six Hundred Dollars ($5,600) will be paid by st. Monica's. D. All barricades and cone rentals for marking the course will be paid for by st. Monica's. E. st. Monica's shall provide a certificate of insurance for One Million Dollars ($1,000,000) per individual incident, naming the City of Santa Monica, it's City Council, boards and commissions as additional insureds. - 2 - F. st. Monica's will clean up and remove all signage along route after the race. G. st. Monica I s will pay a Ten Thousand Dollar ($10 1000) race fee. SECTION 3. The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect. APPROVED AS TO FORM: ~ \--. ~ ROBERT M. MYERS U City Attorney - 3 - Adopted and approved this 11th day of August, 1992. \ ck:~ \Mayor I hereby certify that the foregoing Resolution No. 8467(CCS) was duly adopted by the city council of the city of Santa Monica at a meeting thereof held on August 11, 1992 by the following Council vote: Ayes: Councilmembers: Abdo, Genser, Holbrook, Katz, Olsen, Vazquez, Zane Noes: Councilmembers: None Abstain: Councilmembers: None Absent: Councilmembers: None ATTEST: A/p r4~ city Clerk'