SR-6-H (58)
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GS:SES:LR:pam.CC1316/word.engine Santa Monica, California
Council Meeting: September 29, 1992
TO: Mayor and City Council
FROM: City staff
SUBJECT: Award of Contract for Interim Improvements at Virginia
Avenue Park
Introduction
This report recommends that city Council award a contract for
interim improvements at Virginia Avenue Park to Thomsen
Landscape, the lowest responsible bidder, in the amount of
$98,241. 00.
Background
Virginia Avenue Park is located west of Cloverfield Boulevard
between Pico Boulevard and Virginia Avenue. Over time, three
parcels adjacent to the park were acquired by the city. A public
process to consider interim recreational uses for two of those
properties, the Deak and Cook acquisitions, was conducted by the
Virginia Avenue Park Advisory Board. The proposed improvements
resulting from that process are compatible with existing park
amenities, will not impede the planning underway for the Shurgin
property at the corner of Pico and Cloverfield, and will place
these two unimproved parcels into constructive recreational use
on an interim basis while the long-term planning process for the
three parcels takes place.
The improvements to be implemented in this project include the
following: landscape and irrigation of the new park parcels, new
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basketball and volleyball court, additional park lighting, and
additional playground equipment. The Recreation and Parks
commission has approved the project in concept, and the
Architectural Review Board approved the design in a courtesy
review at their meeting on July 6, 1992. In addition, the
Pico/Cloverfield Task Force (the group charged with developing
the public input process for the long-term planning effort)
concurs with the plan to proceed with interim improvements that
will allow neighborhood use of the two smaller parcels as quickly
as possible.
A Notice Inviting Bids was published on June 8 and 9, 1992 in The
Outlook, as well as several construction journals. Bidding
documents were sent to eight Women/Minority Business Enterprises
(WMBE) associations. Bidding packages were requested by nine
contractors. The City received four bids, which were publicly
opened and read aloud on July 20, 2992, by the Deputy City Clerk.
The bids received were as follows:
Name Location
,
Thomsen Landscape Reseda $ 98,241
Advanced Construction Santa Monica 104,400
Axis Construction Sherman Oaks 143,045
Kevin Kraus Santa Monica l62,652
City Engineer's Estimate . . . . .$150,000
The low bidder, Thomsen Landscape, supplied the city with three
references. All references reported tha t the contractor's work
was satisfactory. The state Contractor's License Board verified
that the contractor's license is in good standing.
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BUdget/Financial Analysis
FUNDS REQUIRED:
Contract . . . . . . . . . . . . . .$98,241
contingencies . . . . . . . . . . .$14,759
Total $113,000
Sufficient funds have been appropriated in account number:
Ol-740-5ll-20092-8900-99188, "Virginia Avenue Park Design.1I
Recommendation
It is recommended that City Council:
1. Award a contract for the improvements at virginia
Avenue Park to Thomsen Landscape . the amount of
~n
$98,241. 00.
2. Authorize the city Engineer to issue any necessary
change orders to complete additional work in
conformance with the Administrative Instructions on
change orders.
Prepared by: stan Scholl, Director of General Services
Susan McCarthy, Acting Director of Cultural and
Recreation Services
Anthony Antich, city Engineer
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'. .!.-",~ ",".J VIE:GrI-..J1A A.,VEN'JE ?Af:t:
~~....~~>:..~::__~ '-.'-P:?:; ::W6 NO L.t '5~9. :PA-eGEL L-AYOt)T _ ,...A
ATTACHMENT TO MAY 20, 1992, LETTER TO PLANNING CO~~ISSION
1. Substitute the following: "...the construction of any
substantial portion of which was commenced more than fifty years
before the date on which all filIng materials are submitted to
the Clty..."
2 . Change to read, "...the city shall transmit a copy of
such filing materials to each member of the Landmarks
Commission, shall make a copy of such f~ling materials avaIlable
for public reference, and shall post at City Hall a list of the
street addresses for which such materials are currently on
file. "
3. Change (d)(2), ( 3) , (4) and (5 ) to read: ".. .within
sixty (50) days from transmittal to the Landmarks Commission
members of copies of all filing materials for a demolition
permit... "
4. Add to (d)(2): "...provided, however, that nothing
herein shall limit the right of the Landmarks CommissIon, or of
any person, to file an application for the designation of a
structure of merit, a landmark, or a historic district after the
sixty-day period has elapsed, sUbject only to such vested rights
as may have been acquired subsequent to the expiration of such
sixty-day period."
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