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Council Meetmg November 24, 1998
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Santa Monica, CA
TO Mayor and City CouncIl
FROM City Staff
SUBJECT Recommendation to Waive the CompetItIve Bidding Requirement and
Authorize the CIty Manager to Negotiate and Execute a Sole Source
Purchase Order with New Flyer Parts for Onglnal Equipment Manufactured
(0 EM) Bus Parts
Introduction
This report recommends that the City Council waive the competitive bidding requirement
and authonze the City Manager to negotiate and execute a sole source purchase order
With New Flyer Parts to furnish and deliver anginal equipment manufactured (0 EM) bus
parts for the Transportation Department's New Flyer buses
Background
New Flyer 0 E M bus parts are used to repair and replace worn-out bus engme parts for
the recently purchased New Flyer Buses New Flyer Parts IS the sole manufacturer and
distributor of these parts It has been determined that use of non-OEM parts In the buses
would adversely affect the New Flyer bus warranty Ordinance Number 1743(CCS),
Section 5, paragraph 2 24 080 of the Santa MOnica MUniCipal Code allows exception to
competitive blddmg when Items are purchased from a sole source manufacturer!
distributor
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Budget/Financial Impact
Fiscal Year 1998-99 approprratlon authonty for this purchase IS In varrOUS maintenance
accounts of the Maintenance DIvIsion, Transportation Department As the matenals are
drawn out of Inventory, they Will be expensed against available FY 1998-99 approprratlon
authonty The estimated annual expendIture IS $200,000
Recommendation
It IS recommended that the award be made to New Flyer Parts at specified pnces,
Including applicable sales tax
Prepared By Pam Wortham, Purchasing Agent
Marganta Lee, Buyer
Pat Butters, Maintenance Manager
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