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Council Meeting November 24, 1998 Santa MOnica, California
TO Mayor and City Council
FROM City Staff
SUBJECT RecommendatIon to Award Bid to Furnish and Deliver Two 28,000 Gross
VehIcle Weight Rated (GVWR) Dump Trucks, BId #2702
I ntrod uctlon
This report recommends award of bid to furnIsh and deliver two 28,000 gross vehicle
weIght rated (GVWR) dump trucks for the Street Maintenance and Water DIvIsions,
Environmental and Public Works Management Department, In the total amount of
$69,970 64, Including applicable sales tax
Backaround
in response to published NotIces Invltmg Bids (published May 28 and 29, 1998) In
accordance With City specIfIcations, bids were received and publicly opened and read on
September 1, 1998 Proposal forms were mailed to ten vendors and notices were
advertised In accordance With City Charter and MUniCipal Code provIsIOns One proposal
was receIved as follows
VENDOR AMOUNT
(Diesel Powered)
MaUrice Sopp & Son $69,970 64
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The two new dump trucks will replace a 1988 Ford one ton truck and a 1985 International
dump truck The Street Mamtenance DIVISion Will use Its truck to haul debriS and the
Water DIvISion truck Will be used to transport construction materials to various Job sites
Staff contacted the nine "no bId" vendors One vendor could not meet City specifications
on the engine horsepower and chose not to bid an alternate Three vendors cannot
proVide this type of truck at this time The remaining vendors did not respond to staff
requests for "no bid" explanations
The purchase of these diesel powered vehicles IS consIstent With the City's reduced
emissions fuel policy There IS no California Air Resource Board (CARS) approved
conversion kit available for thIS vehicle at thiS time, and there IS no estimate of when a
CARB approved converSion kit will be available to convert the vehicles to compressed
natural gas
Staff has evaluated the sole bid and finds that It meets City specifications
BudgeUFlnanclallmpact
Fiscal Year 1998-99 appropriation authOrity for thiS purchase IS In the Capital
Improvement Budget, account number 54-710-461-20098-8900-99167, "Fleet Vehicle
Replacement Program"
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Recommendation
It IS recommended that the award of Bid #2702 be made to Maurice Sopp & Son m the
total amount of $69,970 64, Including applicable sales tax, as the lowest responsible
bIdder
Prepared By Pam Wortham, Purchasing Agent
Marganta Lee, Buyer
Ralph Merced, Fleet Mamtenance Supermtendent
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